HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING

BOARD ROOM - HARLAN COMMUNITY HIGH SCHOOL

March 2, 2020

                                                                  4:00 p.m.                                                                       

AGENDA     

 

1. Call meeting to order and determination of a quorum
    
2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

3. Approve the Agenda
    
4. Presentations
    
5. Discussion Items
   1. Administrator Report
      1. Jeff Moser – Primary and Intermediate Building Principal       
   2. Superintendent Update on Staffing
   3. Draft Calendar
   4. Scheduling the Budget Hearing
       
6. Action Items:
   1. Resignation of Personnel
      1. Nicole Holst – Kindergarten Teacher
      2. Tricia Spangenberg - MS Assistant Girls Track Coach
      3. Nancy Barnum – HS Food Service
          
7. 2. Employment of Personnel
      1. Todd Bladt – Head Football Coach
      2. Jeff Fah – MS Boys Track
      3. Eleisa Preston – MS Assistant GirlsTrack Coach
8. Consent Agenda
   1. Non-Personnel Contract
      1. Special Education Contract with Alpha School
          
9. Policy Review
   1. Policy Review/Approval – First Reading/Final Review

Policy 407.1 – Licensed Employee Resignation

Policy 407.2 – Licensed Employee Contract Release

Policy 407.4 – Licensed Employee Suspension

Policy 407.5 – Licensed Employee Reduction in Force

Policy 407.6 – Licensed Employee Early Retirement - Delete

Policy 408.1 - Licensed Employee Professional Development

Policy 408.2 – Licensed Employee Publication or Creation of Materials

Policy 409.1 – Licensed Employee Vacation – Holidays – Personal Leave

Policy 409.2 – Licensed Employee Personal Illness Leave

Policy 409.3 – Licensed Employee Family and Medical Leave

Policy 409.3E1 – Licensed Employee Family and Medical Leave Notice to Employees

Policy 409.3E2 – Licensed Employee Family and Medical Leave Request Form

Policy 409.3R1 – Licensed Employee Family and Medical Leave Regulation

Policy 409.3R2 Licensed Employee Family and Medical Leave Definitions

Policy 409.4 – Licensed Employee Bereavement Leave

Policy 409.5 – Licensed Employee Political Leave

Policy 409.5 – Licensed Employee Political Leave

Policy 409.6 – Licensed Employee Jury Duty Leave

Policy 409.7 – Licensed Employee Military Service Leave

Policy 409.8 – Licensed Employee Unpaid Leave

Policy 410.1 – Substitute Teachers

Policy 410.2 – Summer School Licensed Employees

Policy 410.4 – Education Associate

Policy 411.1 – Classified Employee Defined

Policy 411.2 – Classified Employee Qualifications, Recruitment, Selection

Policy 411.4 – Classified Employee Licensing/Certification

Policy 411.5 – Classified Employee Assignment

Policy 411.6 – Classified Employee Transfers

Policy 411.7 – Classified Employee Evaluation

Policy 412.1 – Classified Employee Compensation

Policy 412.2 – Classified Employee Wage and Overtime Compensation

Policy 413.1 – Classified Employee Resignation

Policy 413.3 – Classified Employee Suspension

Policy 413.4 – Classified Employee Dismissal

Policy 413.5 – Classified Employee Reduction in Force

Policy 414.1 – Classified Employee Vacations – Holidays – Personal Leave

Policy 414.2 – Classified Employee Personal Illness Leave

Policy 414.3 – Classified Employee Family and Medical Leave

Policy 414.3E1 – Classified Employee Family and Medical Leave Notice to Employees

Policy 414.3E2 – Classified Employee Family and Medical Leave

Policy 414.3R1 – Classified Employee Family and Medical Leave Regulation

Policy 414.3R2 – Classified Employee Family and Medical Leave Definitions

Policy 414.4 – Classified Employee Bereavement Leave

Policy 414.5 – Classified Employee Political Leave

Policy 414.6 – Classified Employee Jury Duty Leave

Policy 414.7 – Classified Employee Military Service Leave

Policy 414.8 – Classified Employee Unpaid Leave

Policy 414.9 – Classified Employee Professional Purposes Leave

2. Policy Review/Approval – Second/Final Reading

          Policy 507.9 – Wellness Policy

          Policy 507.9R1 – Wellness Regulation

1. Upcoming Events and Community Updates
   1. 1. Community Engagement Date – Monday, March 9^th at 7:00 p.m. the back-up date is Tuesday, March 17^th at 7:00 p.m.
          
2. Adjournment

HARLAN COMMUNITY SCHOOL DISTRICT 

BOARD OF DIRECTORS - BOARD WORKSHOP/COMMUNITY ENGAGEMENT EVENT 

GYM - HARLAN COMMUNITY HIGH SCHOOL 

March 9, 2020 

6:00 p.m.

                 

This is a Board of Education Workshop/Event and let this serve as notice that there will be a quorum of the board together at this time.  No action will be taken, Board discussion only will occur during this meeting.

Board Workshop/Community Engagement Agenda—March 9, 2020

    6:00 p.m.                 MS/HS Facility Tour (optional) – Meet in from of HS gym

    6:45 p.m.                 Registration

    7:00 p.m.                Setting the Stage and Introductions – Lynn Johnson/Dick Christie

                                                Introductions & Ice Breaker

                                                Respond to Four Focus Questions

                                                Conclusion

   

           

 

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING

BOARD ROOM - HARLAN COMMUNITY HIGH SCHOOL

March 16, 2020

5:30 p.m.      

                                                              Finance: Devlin-Lawler and Larsen
                                                           

AGENDA     

1. Call meeting to order and determination of a quorum
    
2. Approval of Secretary Pro-Tem
    
3. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

4. Approve the Agenda
    
5. Presentations
    
6. Discussion Items
   1. COVID–19
   2. Draft Budget Information
   3. Review Superintendent Evaluation Instrument
   4. Superintendent Updates
      1. Teacher Negotiations
      2. Food Service Administrative Review Summary
      3. Staff Updates
          
7. Action Items:
   1. Resignation of Personnel
      1. Mallory Meyer – Superintendent Office Manager, Payroll Administrator, and Assistant School Business Manager
      2. Rebecca Mahoney – HS Guidance Office Associate and State Reporting
      3. Richard Finken – HS Custodian
          
8. 2. Employment of Personnel
      1. Thomas Kurtz – MS Boys Assistant Track Coach
      2. Mindy Shaffer and Landon Stalzer – Co-MS Show Choir Sponsors
          
   3. Shared Swimming Agreements for 2020-2021
       
9. 4. Open Enrollment Request
       
10. Consent Agenda

1. Minutes

                    1. February 17, 2020 – Regular Meeting

                    2. March 2, 2020 – Regular Meeting

     2. Accounts Payable

                    1. February and March Pre-Paid Warrants

                    2. March General Fund (Operating Warrants)

                    3. Student Activity Fund Warrants

                    4. Trust Fund Warrants

                    5. Agency Fund Warrants

                    6. Physical Plant and Equipment Fund Warrants

          3. Financial Reports

1. Policy Review
   1. Policy Review/Approval – Second/Final Reading

Policy 407.1 – Licensed Employee Resignation

Policy 407.4 – Licensed Employee Suspension

Policy 407.5 – Licensed Employee Reduction in Force

Policy 407.6 – Licensed Employee Early Retirement - Delete

Policy 408.1 - Licensed Employee Professional Development

Policy 408.2 – Licensed Employee Publication or Creation of Materials

Policy 409.1 – Licensed Employee Vacation – Holidays – Personal Leave

Policy 409.2 – Licensed Employee Personal Illness Leave

Policy 409.3 – Licensed Employee Family and Medical Leave

Policy 409.3E1 – Licensed Employee Family and Medical Leave Notice to Employees

Policy 409.3E2 – Licensed Employee Family and Medical Leave Request Form

Policy 409.3R1 – Licensed Employee Family and Medical Leave Regulation

Policy 409.3R2 Licensed Employee Family and Medical Leave Definitions

Policy 409.4 – Licensed Employee Bereavement Leave

Policy 409.5 – Licensed Employee Political Leave

Policy 409.6 – Licensed Employee Jury Duty Leave

Policy 409.7 – Licensed Employee Military Service Leave

Policy 409.8 – Licensed Employee Unpaid Leave

Policy 410.1 – Substitute Teachers

Policy 410.2 – Summer School Licensed Employees

Policy 411.1 – Classified Employee Defined

Policy 411.2 – Classified Employee Qualifications, Recruitment, Selection

Policy 411.4 – Classified Employee Licensing/Certification

Policy 411.5 – Classified Employee Assignment

Policy 411.6 – Classified Employee Transfers

Policy 411.7 – Classified Employee Evaluation

Policy 412.1 – Classified Employee Compensation

Policy 412.2 – Classified Employee Wage and Overtime Compensation

Policy 413.1 – Classified Employee Resignation

Policy 413.3 – Classified Employee Suspension

Policy 413.4 – Classified Employee Dismissal

Policy 413.5 – Classified Employee Reduction in Force

Policy 414.1 – Classified Employee Vacations – Holidays – Personal Leave

Policy 414.2 – Classified Employee Personal Illness Leave

Policy 414.3 – Classified Employee Family and Medical Leave

Policy 414.3E1 – Classified Employee Family and Medical Leave Notice to Employees

Policy 414.3E2 – Classified Employee Family and Medical Leave

Policy 414.3R1 – Classified Employee Family and Medical Leave Regulation

Policy 414.3R2 – Classified Employee Family and Medical Leave Definitions

Policy 414.4 – Classified Employee Bereavement Leave

Policy 414.5 – Classified Employee Political Leave

Policy 414.6 – Classified Employee Jury Duty Leave

Policy 414.7 – Classified Employee Military Service Leave

Policy 414.8 – Classified Employee Unpaid Leave

Policy 414.9 – Classified Employee Professional Purposes Leave

10. Upcoming Events and Community Updates
    1. 1. Budget Hearing and Special Meeting – March 30, 2020
       2. Update on Community Engagement Event
           
11. Adjournment

                                 

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - SPECIAL MEETING

ELECTRONIC MEETING
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March 30, 2020

5:30 p.m.                                                                       

AGENDA     

 

1. Call meeting to order and determination of a quorum
    
2. Approve the Agenda
    
3. Discussion Items
   1. Providing equitable learning opportunities
   2. Providing essential services during closures
       
4. Action Items:
   1. Resolution for Pandemic Response and Emergency Suspension of Policy
       
5. Adjournment

 

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS – BUDGET HEARING

ELECTRONIC MEETING

HOSTED IN THE BOARD ROOM - HARLAN COMMUNITY HIGH SCHOOL

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April 6, 2020

 

5:30 p.m.      

                                                                

AGENDA     

 

1. Call meeting to order and determination of a quorum
    
2. Approve the Agenda
    
3. Presentation of the 2020 – 2021 Budget
    
4. Comments from the Public
    
5. Adjourn
   ---------------------------------------------------------------------------------------------------------

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING

ELECTRONIC MEETING

HOSTED IN THE BOARD ROOM - HARLAN COMMUNITY HIGH SCHOOL

 

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April 6, 2020

 

Upon Adjournment of Budget Hearing

                                                                

AGENDA     

 

6. Call meeting to order and determination of a quorum
    
7. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

8. Approve the Agenda
    
9. Presentations
    
10. Discussion Items
    1. COVID-19 Update
    2. Special Board Meeting
    3. Quarterly Review of Annual Board Priorities
    4. Superintendent Self-Evaluation
    5. Administrator Report
       1. Bill Mueller – Middle School Principal
       2. Scott Frohlich – High School Principal
           
11. Action Items:
    1. Resignation of Personnel
       1. Heath Stein – MS/HS PE Teacher; MS Boys Basketball Coach, MS Boys Football Coach

 

1. 2. Employment of Personnel
      1. Elle Kloewer – 4^th Grade Teacher
      2. Tracy Petersen – HS Guidance and Data Associate
          
2. 3. Approve the 2020-2021 Budget
       
3. 4. Approval of Budget Guarantee Resolution

RESOLVED, that the Board of Directors of Harlan Community School District, will levy property taxes for fiscal year 2020-2021 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.

1. 5. Approval of Drivers Education contract with Drive Safely, LLC
       
2. 6. Adoption of the Iowa Department of Education’s option of Voluntary Educational Enrichment Opportunities to include contact with district teachers as practical for the duration identified in the Governor’s State of Public Health Emergency declaration
       
3. 7. Approval of Addendum to Resolution for Pandemic  Response and Emergency Suspension of Policy

 

50. Policy Review
    1. Policy Review/Approval – First Reading/Final Review

Policy 500 – Objectives for Equal Educational Opportunities for Students

Policy 501.1 – Resident Students

Policy 501.2 – Nonresident Students

Policy 501.3 – Compulsory Attendance

Policy 501.4 – Entrance – Admissions

Policy 501.6 – Student Transfers In

Policy 501.7 – Student Transfers Out or Withdrawals

Policy 501.9 – Student Absences – Excused

Policy 501.10 – Truancy – Unexcused Absences

Policy 501.11 – Student Release During School Hours

Policy 501.13 – Students of Legal Age

Policy 501.14 – Open Enrollment Transfers – Procedures as a Sending District

Policy 501.15 – Open Enrollment Transfers – Procedures as a Receiving District

Policy 501.16 – Homeless Children and Youth

Policy 502.1 – Student Appearance

Policy 502.2 – Care of School Property/Vandalism

Policy 502.4 – Student Complaints and Grievances

Policy 502.5 – Student Lockers

Policy 502.6 – Weapons

Policy 502.7 – Smoking – Drinking – Drugs

Policy 502.8 – Search and Seizure

Policy 502.8R1 – Search and Seizure Regulation

Policy 502.9 – Interview of Students by Outside Agencies

Policy 502.11 – Systems Monitoring

Policy 503.1 – Student Conduct

Policy 503.1R1 – Student Suspension

Policy 503.2 – Expulsion

Policy 503.3 – Fines-Fees-Charges

Policy 503.3E1 – Standard Fee Waiver Application

Policy 503.3R1 – Student Fee Waiver and Reduction Procedures

Policy 503.4 – Good Conduct Rule

Policy 503.5 – Corporal Punishment

1000. Upcoming Events and Community Updates

 

14. Adjournment

 

 

 

 

 

 

 

 

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - SPECIAL MEETING

ELECTRONIC MEETING
HOSTED IN THE BOARD ROOM – HARLAN COMMUNITY HIGH SCHOOL
 

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April 9, 2020

 

5:30 p.m.      

                                                                

AGENDA     

1. Call meeting to order and determination of a quorum
    
2. Approve the Agenda
    
3. Action Items:
   1. Approve the 2020-2021 Tentative Agreement with the HEA
       
4. 2. Approval of Employment
      1. Ashley Darling – District Administrative Assistant
          
5. Adjournment

 

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

 

BOARD OF DIRECTORS - REGULAR MEETING

ELECTRONIC MEETING

HOSTED IN THE BOARD ROOM - HARLAN COMMUNITY HIGH SCHOOL

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April 20, 2020

5:30 p.m.      

                                                            Finance: Rueschenberg and Schechinger                                                           

AGENDA     

 

1. Call meeting to order and determination of a quorum
2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

3. Approve the Agenda
4. Presentations
5. Discussion Items
   1. 2020-21 School Calendar
6. Action Items:
   1. Approval of Operational Sharing Agreement with Green Hills AEA (GHAEA) for Social Worker for 2020-2021
       
   2. Approval of Agreement for Librarian Services with Green Hills AEA (GHAEA) for 2020-2021
       
   3. Approval of Purchasing Agreement with Green Hills AEA (GHAEA) for 2020-2021
       
   4. Approval of Administrators and Directors Pay Increase for 2020-2021
       
   5. Approval of School-Based Interventionists, Transportation, 9/10 Month Associates, Food Service, and 12 Month Non-Certified Support Staff Pay Increase for 2020-2021
       
   6. Approval of Contract for Transportation Coordinator/Mechanic for 2020-2021
       
   7. Approval of Professional Schedule Addition of Assistant Bowling Coach
7. 8. Approval of Resolution regarding Pandemic Response Reflecting Extension of School Closure, Continuous Learning Guidance, and Staff Pay
8. Consent Agenda

1. Minutes

                    1. March 16, 2020 – Regular Meeting

                    2. March 30, 2020 – Special Meeting

                    3. April 6, 2020 – Budget Hearing and Regular Meeting

                    4. April 9, 2020 – Special Meeting

     2. Accounts Payable

                    1. March and April Pre-Paid Warrants

                    2. April General Fund (Operating Warrants)

                    3. Student Activity Fund Warrants

                    4. Trust Fund Warrants

                    5. Agency Fund Warrants

                    6. Physical Plant and Equipment Fund Warrants

     3. Financial Reports

8. Policy Review
   1. Policy Review/Approval – Second/Final Reading

Policy 501.1 – Resident Students

Policy 501.2 – Nonresident Students

Policy 501.3 – Compulsory Attendance

Policy 501.4 – Entrance – Admissions

Policy 501.6 – Student Transfers In

Policy 501.7 – Student Transfers Out or Withdrawals

Policy 501.9 – Student Absences – Excused

Policy 501.11 – Student Release During School Hours

Policy 501.13 – Students of Legal Age

Policy 501.14 – Open Enrollment Transfers – Procedures as a Sending District

Policy 501.15 – Open Enrollment Transfers – Procedures as a Receiving District

Policy 501.16 – Homeless Children and Youth

Policy 502.2 – Care of School Property/Vandalism

Policy 502.4 – Student Complaints and Grievances

Policy 502.8 – Search and Seizure

Policy 502.8R1 – Search and Seizure Regulation

Policy 502.9 – Interview of Students by Outside Agencies

Policy 502.11 – Systems Monitoring

Policy 503.1 – Student Conduct

Policy 503.1R1 – Student Suspension

Policy 503.3E1 – Standard Fee Waiver Application

Policy 503.3R1 – Student Fee Waiver and Reduction Procedures

Policy 503.4 – Good Conduct Rule

1. Adjournment

 

 

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS – PUBLIC HEARING

ELECTRONIC MEETING

HOSTED IN THE BOARD ROOM - HARLAN COMMUNITY HIGH SCHOOL
 

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May 4, 2020

 

5:30 p.m.      

                                                                

AGENDA     

 

1. Call meeting to order and determination of a quorum
    
2. Approve the Agenda
    
3. Presentation of the 2020 – 2021 School Calendar
    
4. Comments from the Public
    
5. Adjourn

 

 

 

 

 

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING

ELECTRONIC MEETING

HOSTED IN THE BOARD ROOM - HARLAN COMMUNITY HIGH SCHOOL
 

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May 4, 2020

 

Upon Adjournment of Public Hearing

                                                                

AGENDA     

 

6. Call meeting to order and determination of a quorum
    
7. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

8. Approve the Agenda
    
9. Presentations
    
10. Discussion Items
    1. Second Board Meeting Date
    2. Plans for Senior Activities
    3. Current Year End/19-20 Calendar
    4. Payment Schedule for 9/10 Month Non-Exempt Employees
    5. Administrator Report
       1. Jeff Moser – Primary and Intermediate School Principal
           
11. Action Items:
    1. Resignation of Personnel
       1. Tricia Spangenberg – 1^st Grade Teacher and Assistant Volleyball Coach
       2. Brenda Buman – Best Buddies Sponsor
       3. Katie Malone – K-5 Special Education Teacher
           
12. 2. Employment of Personnel
       1. Elle Kloewer – HS Assistant Volleyball Coach
       2. Dean Mosher – Elementary PE Teacher
           
13. 3. Approve the 2020-2021 Calendar
        
14. 4. Approval of Car Bids
        
    5. Approval of MOU with Shelby County Agricultural Extension District
50. Policy Review
    1. Policy Review/Approval – First Reading/Final Review

Policy 504.1 – Student Government

Policy 504.2 – Student Organizations

Policy 504.3 – Student Publications

Policy 504.3R1 – Student Publications Code

Policy 504.4 – Student Performances

Policy 504.5 – Student Fund Raising

Policy 504.6 – Student Activity Program

Policy 505.1 – Student Progress Reports and Conferences

Policy 505.2 – Student Promotion – Retention – Acceleration

Policy 505.3 – Student Honors and Awards

Policy 505.4 – Testing Program

Policy 505.5 – Graduation Requirements

Policy 505.6 – Early Graduation

Policy 505.7 – Commencement

Policy 505.8 – Parent and Family Engagement District-Wide Policy

Policy 505.8R1 – Parent and Family Engagement Building – Level Regulation

Policy 506.1 – Education Records Access

Policy 506.1E1 – Request of Nonparent for Examination or Copies or Education Records

Policy 506.1E2 – Authorization for Release of Education Records

Policy 506.1E3 – Request for Hearing on Correction of Education Records

Policy 506.1E4 – Request for Examination of Education Records

Policy 506.1E5 – Notification of Transfer of Education Records

Policy 506.1E6 – Letter to Parent Regarding Receipt of a Subpoena

Policy 506.1E7 – Juvenile Justice Agency Information Sharing Agreement

Policy 506.1E8 – Annual Notice

Policy 506.1R1 – Use of Education Records Request

Policy 506.2 – Student Directory Information

Policy 506.2E1 – Authorization for Releasing Student Director Information

Policy 506.2R1 – Use of Directory Information

Policy 506.3 – Student Photographs

Policy 506.4 – Student Library Circulation Records

Policy 507.1 – Student Heath and Immunization Certificates

Policy 507.2 – Administration of Medication to Students

Policy 507.2E1 – Authorization Asthma or Airway Constricting Medication Self-Administration Consent Form

Policy 507.2E2 – Parental Authorization and Release Form for the Administration of Prescription Medication to Students

Policy 507.3 – Communicable Diseases – Students

Policy 507.4 – Student Illness or Injury at School

Policy 507.5 – Emergency Plans and Drill

Policy 507.6 – Student Insurance

Policy 507.7 – Custody and Parental Rights

Policy 507.8 – Student Special Health Services

Policy 507.8R1 – Special Health Services

Policy 508.1 – Class or Student Group Gifts

Policy 508.2 – Open Night

1000. Closed session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual's reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i).

Motion:    I move that the Board go into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual's reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i).

 

14. Re-enter Open Session
     
15. Adjournment

 

 

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

 

BOARD OF DIRECTORS – PUBLIC HEARING

 

ELECTRONIC MEETING

HOSTED IN THE BOARD ROOM - HARLAN COMMUNITY HIGH SCHOOL

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May 18, 2020

5:30 p.m.      

                                                                

AGENDA     

 

1. Call meeting to order and determination of a quorum
2. Approve the Agenda
3. Public Hearing to Amend the 2019-2020 Budget
4. Comments from the Public
5. Adjourn

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING
ELECTRONIC MEETING

HOSTED IN THE BOARD ROOM - HARLAN COMMUNITY HIGH SCHOOL

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May 18, 2020

Upon Adjournment of the Public Hearing

                                                            Finance: Piro and Anderson
                                                           

AGENDA     

 

6. Call meeting to order and determination of a quorum
    
7. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

8. Approve the Agenda
9. Presentations
10. Discussion Items
    1. Update on Return to Learn and Reopening Guidance
    2. Update on CARES School Emergency Relief Funds
    3. Staffing Update
    4. Schedule of Board Meetings
11. Action Items:
    1. Resignation of Personnel:
       1. Carmen Rasmussen – Elementary Food Service
           
    2. Employment of Personnel:
       1. Cara Ferry – 1^st Grade Teacher
       2. Dean Mosher – MS Boys Basketball Coach
       3. Whitney Hillgartner – HS Asst Girls Track Coach
       4. Jami Andersen – Head Bowling Coach
       5. Sam Brummer – HS Girls Basketball Asst Coach
           
12. 3. Approval of 2019-2020 Harlan Community High School Graduates
        
    4. Approval of Amendment to 2019-2020 Budget
        
    5. Approval of Bus Bids
        
    6. Approval of the Purchase of Staff Laptops
        
    7. Approval of the Purchase of Student Laptops (4 year lease purchase)
50. Consent Agenda

1. Minutes

                    1. April 20, 2020 – Regular Meeting

                    2. May 4, 2020 – Regular Meeting

     2. Accounts Payable

                    1. April and May Pre-Paid Warrants

                    2. May General Fund (Operating Warrants)

                    3. Student Activity Fund Warrants

                    4. Trust Fund Warrants

                    5. Agency Fund Warrants

                    6. Physical Plant and Equipment Fund Warrants

     3. Financial Reports

     4. Non-personnel Contracts

1. 2020-21 Consortium Agreement to Jointly Administer an Instructional Program at Children’s Square and Heartland Family Service located within Council Bluffs Community School District

1000. Policy Review

1. Policy Review/Approval – Second/Final Reading

Policy 504.1 – Student Government

Policy 504.2 – Student Organizations

Policy 504.3R1 – Student Publications Code

Policy 504.4 – Student Performances

Policy 504.5 – Student Fund Raising

Policy 505.1 – Student Progress Reports and Conferences

Policy 505.2 – Student Promotion – Retention – Acceleration

Policy 505.3 – Student Honors and Awards

Policy 505.4 – Testing Program

Policy 505.6 – Early Graduation

Policy 505.7 – Commencement

Policy 505.8 – Parent and Family Engagement District-Wide Policy

Policy 505.8R1 – Parent and Family Engagement Building – Level Regulation

Policy 506.1 – Education Records Access

Policy 506.1E8 – Annual Notice

Policy 506.1R1 – Use of Education Records Request

Policy 506.2 – Student Directory Information

Policy 506.2E1 – Authorization for Releasing Student Directory Information

Policy 506.2R1 – Use of Directory Information

Policy 506.3 – Student Photographs

Policy 506.4 – Student Library Circulation Records

Policy 507.1 – Student Heath and Immunization Certificates

Policy 507.3 – Communicable Diseases – Students

Policy 507.4 – Student Illness or Injury at School

Policy 507.5 – Emergency Plans and Drill

Policy 507.6 – Student Insurance

Policy 507.7 – Custody and Parental Rights

Policy 508.1 – Class or Student Group Gifts

14. Adjournment

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING

ELECTRONIC MEETING

HOSTED IN THE MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL

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June 22, 2020

5:30 P.M.

                                                            Finance: Rueschenberg and Hazelton
                                                           

AGENDA     

1. Call meeting to order and determination of a quorum
2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

3. Approve the Agenda
4. Presentations
5. Discussion Items
   1. Community Engagement Data
   2. Update on Return to Learn Plan
   3. District 6 Board Vacancy
6. Action Items:
   1. Resignation of Personnel:

1.           Bob Burton – Bus Driver

1. 2. Employment of Personnel:
      1. Marie Peters – Best Buddies Sponsor
      2. Katie Arentson - .5 MS STEM Teacher
      3. Brandi Eckles – K-5 Special Education Teacher
      4. Lisa Olsen - .5 K-5 Special Education Teacher
      5. Thomas Kurtz – HS Assistant Bowling Coach
      6. Whitney Hillgartner – HS Assistant Volleyball Coach
      7. Dean Mosher – MS Football Coach
      8. Erin Sibbald – Co-Dance Sponsor
          
   3. Approval of Fuel Bids
       
   4. Approval of Passenger Van Bids
       
   5. Approval of IA-SB Membership
       
   6. Approval of ISFIS Membership
       
   7. Resolution Authorizing the Transfer of $5,759.80 from the General Fund to the Student Activity Fund for Protective and Safety Equipment for Extracurricular Interscholastic Athletic Contest or Competition
       
   8. Approval of Operational Sharing Agreement with Exira- Elk Horn-Kimballton CSD for Transportation Director
2. Consent Agenda

1. Minutes

                    1. May 18, 2020 – Public Hearing and Regular Meeting

     2. Accounts Payable

                    1. May and June Pre-Paid Warrants

                    2. June General Fund (Operating Warrants)

                    3. Student Activity Fund Warrants

                    4. Trust Fund Warrants

                    5. Agency Fund Warrants

                    6. Physical Plant and Equipment Fund Warrants

     3. Financial Reports

     4. Non-personnel Contracts

8. Policy Review

1. Policy Review/Approval – First Reading/Final Review

Policy 501.14 – Open Enrollment Transfers – Procedures as a Sending District
Policy 600 – Goals and Objectives of the Education Program

Policy 601.1 – School Calendar

Policy 601.2 – School Day

Policy 602.1 – Curriculum Development

Policy 602.2 – Curriculum Implementation

Policy 602.3 – Curriculum Evaluation

Policy 602.4 – Pilot – Experimental – Innovative Projects

Policy 603.1 – Basic Instruction Program

Policy 603.2 – Summer School Instruction

Policy 603.3 – Special Education

Policy 603.4 – Multicultural/Gender Fair Education

Policy 603.5 – Health Education

Policy 603.5E1 – Human Growth and Development Student Excuse Form

Policy 603.6 – Physical Education

Policy 603.7 – Career Education

Policy 603.8 – Teaching about Religion

Policy 603.8R1 – Teaching about Religion Regulation – Religious Holidays

Policy 603.9 – Academic Freedom

Policy 603.9R1 – Teaching Controversial Issues

Policy 603.10 – Global Education

Policy 603.11 – Citizenship

Policy 604.1 – Competent Private Instruction

Policy 604.2 – Individualized Instruction

Policy 604.3 – Program for Talented and Gifted Students

Policy 604.4 – Program for At-Risk Students

Policy 604.5 – Religious-Based Exclusion for a School Program

Policy 604.6 – Instruction at a Post-Secondary Educational Institution

Policy 604.7 – Dual Enrollment

Policy 604.8 – Foreign Students

Policy 604.9 – Home School Assistance Program

Policy 605.1 – Instructional Materials Selection

Policy 605.1R1 – Selection of Instructional Materials

Policy 605.2 – Instructional Materials Inspection

Policy 605.3 – Objection to Instructional Materials

Policy 605.3E1 – Instructions to the Reconsideration Committee

Policy 605.3E2 – Reconsideration of Instructional Materials

Policy 605.3E3 – Sample Letter of Individual Challenging Instructional Materials

Policy 605.3R1 – Reconsideration of Instructional Materials Regulation

Policy 605.4 – Technology and Instructional Materials

Policy 605.5 – School Library

Policy 605.6 – Internet – Appropriate Use

Policy 605.6E1 – Internet Access Permission Letter to Parents

Policy 605.6E2 – Internet Appropriate Use Violation Notice

Policy 605.6R1 – Internet Appropriate Use Regulation

Policy 605.7 – Use of Information Resources

Policy 605.7R1 – Use of Information Resources Regulation

Policy 606.1 – Class Size – Class Grouping

Policy 606.2 – School Ceremonies and Observances

Policy 606.3 – Animals in the Classroom

Policy 606.4 – Student Production of Materials and Services

Policy 606.5 – Student Field Trips and Excursions

Policy 606.6 – Insufficient Classroom Space

Policy 607.1 – Student Guidance and Counseling Program

Policy 607.2 – Student Health Services

Policy 607.2R1 – Student Health Services Regulation

1. Adjournment

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING

ELECTRONIC MEETING

HOSTED IN THE MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL

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June 22, 2020

5:30 P.M.

                                                            Finance: Rueschenberg and Hazelton
                                                           

AGENDA     

1. Call meeting to order and determination of a quorum
2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

3. Approve the Agenda
4. Presentations
5. Discussion Items
   1. Community Engagement Data
   2. Update on Return to Learn Plan
   3. District 6 Board Vacancy
6. Action Items:
   1. Resignation of Personnel:

1.           Bob Burton – Bus Driver

1. 2. Employment of Personnel:
      1. Marie Peters – Best Buddies Sponsor
      2. Katie Arentson - .5 MS STEM Teacher
      3. Brandi Eckles – K-5 Special Education Teacher
      4. Lisa Olsen - .5 K-5 Special Education Teacher
      5. Thomas Kurtz – HS Assistant Bowling Coach
      6. Whitney Hillgartner – HS Assistant Volleyball Coach
      7. Dean Mosher – MS Football Coach
      8. Erin Sibbald – Co-Dance Sponsor
          
   3. Approval of Fuel Bids
       
   4. Approval of Passenger Van Bids
       
   5. Approval of IA-SB Membership
       
   6. Approval of ISFIS Membership
       
   7. Resolution Authorizing the Transfer of $5,759.80 from the General Fund to the Student Activity Fund for Protective and Safety Equipment for Extracurricular Interscholastic Athletic Contest or Competition
       
   8. Approval of Operational Sharing Agreement with Exira- Elk Horn-Kimballton CSD for Transportation Director
2. Consent Agenda

1. Minutes

                    1. May 18, 2020 – Public Hearing and Regular Meeting

     2. Accounts Payable

                    1. May and June Pre-Paid Warrants

                    2. June General Fund (Operating Warrants)

                    3. Student Activity Fund Warrants

                    4. Trust Fund Warrants

                    5. Agency Fund Warrants

                    6. Physical Plant and Equipment Fund Warrants

     3. Financial Reports

     4. Non-personnel Contracts

8. Policy Review

1. Policy Review/Approval – First Reading/Final Review

Policy 501.14 – Open Enrollment Transfers – Procedures as a Sending District
Policy 600 – Goals and Objectives of the Education Program

Policy 601.1 – School Calendar

Policy 601.2 – School Day

Policy 602.1 – Curriculum Development

Policy 602.2 – Curriculum Implementation

Policy 602.3 – Curriculum Evaluation

Policy 602.4 – Pilot – Experimental – Innovative Projects

Policy 603.1 – Basic Instruction Program

Policy 603.2 – Summer School Instruction

Policy 603.3 – Special Education

Policy 603.4 – Multicultural/Gender Fair Education

Policy 603.5 – Health Education

Policy 603.5E1 – Human Growth and Development Student Excuse Form

Policy 603.6 – Physical Education

Policy 603.7 – Career Education

Policy 603.8 – Teaching about Religion

Policy 603.8R1 – Teaching about Religion Regulation – Religious Holidays

Policy 603.9 – Academic Freedom

Policy 603.9R1 – Teaching Controversial Issues

Policy 603.10 – Global Education

Policy 603.11 – Citizenship

Policy 604.1 – Competent Private Instruction

Policy 604.2 – Individualized Instruction

Policy 604.3 – Program for Talented and Gifted Students

Policy 604.4 – Program for At-Risk Students

Policy 604.5 – Religious-Based Exclusion for a School Program

Policy 604.6 – Instruction at a Post-Secondary Educational Institution

Policy 604.7 – Dual Enrollment

Policy 604.8 – Foreign Students

Policy 604.9 – Home School Assistance Program

Policy 605.1 – Instructional Materials Selection

Policy 605.1R1 – Selection of Instructional Materials

Policy 605.2 – Instructional Materials Inspection

Policy 605.3 – Objection to Instructional Materials

Policy 605.3E1 – Instructions to the Reconsideration Committee

Policy 605.3E2 – Reconsideration of Instructional Materials

Policy 605.3E3 – Sample Letter of Individual Challenging Instructional Materials

Policy 605.3R1 – Reconsideration of Instructional Materials Regulation

Policy 605.4 – Technology and Instructional Materials

Policy 605.5 – School Library

Policy 605.6 – Internet – Appropriate Use

Policy 605.6E1 – Internet Access Permission Letter to Parents

Policy 605.6E2 – Internet Appropriate Use Violation Notice

Policy 605.6R1 – Internet Appropriate Use Regulation

Policy 605.7 – Use of Information Resources

Policy 605.7R1 – Use of Information Resources Regulation

Policy 606.1 – Class Size – Class Grouping

Policy 606.2 – School Ceremonies and Observances

Policy 606.3 – Animals in the Classroom

Policy 606.4 – Student Production of Materials and Services

Policy 606.5 – Student Field Trips and Excursions

Policy 606.6 – Insufficient Classroom Space

Policy 607.1 – Student Guidance and Counseling Program

Policy 607.2 – Student Health Services

Policy 607.2R1 – Student Health Services Regulation

1. Adjournment

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS – REGULAR MEETING

MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL

June 14, 2021

6:00 p.m.

 

Finance: Herzberg and Piro    

                                                                

AGENDA     

1. Call meeting to order and determination of a quorum
    
2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

3. Approve the Agenda
    
4. Discussion Items
   1. 1. Administrator Report
         1. Scott Frohlich – HS Principal
      2. MS/HS MTSS Plans
      3. Superintendent Report
          
5. Action Items:
    
   1. Resignation of Personnel:
      1. Doug Renkly – Head Girls Track Coach
      2. Todd Bladt – Assistant Girls Track Coach
      3. Katie Arentson – MS Assistant Volleyball Coach
      4. Chad Bruns – HS Boys Tennis Coach
      5. Rose Smith – Elementary School Food Service
      6. Matt Hoch – HS Science Teacher, Assistant Football Coach, Assistant Wrestling Coach
      7. Kelli Klaassen – Director of Human Resources/Board Secretary
      8. Emily Sonderman – 2^nd Grade Teacher
          
   2. Approval of Professional Schedule
       
   3. Employment of Personnel:
      1. Dillon Stane – Head Boys Tennis
      2. Elle Kloewer – Head Volleyball Coach
      3. Josie Esser – HS Assistant Volleyball Coach
      4. Jacie White – Freshman Volleyball Coach and MS Girls Basketball Coach
      5. Bill Kearney – HS Head Jazz Band Sponsor
      6. Matthew Polson – MS Jazz Band Sponsor
      7. Jennifer McDowell – Elementary Special Education Associate
      8. Susan Wedemeyer – MS Art/Exploratory Teacher
      9. Ronda Griffith - .6 MS Interventionist Teacher
      10. James Shughart – HS Science Teacher
      11. Michael Dahir – District Head of Maintenance
      12. Jessica Kitt – 2^nd Grade Teacher
      13. Other
           
   4. Approval of Amended Contracts
       
   5. Approval of Student/Guardian Handbooks – High School, Middle School, Elementary School
       
   6. Approval of Teacher Handbook
       
   7. Approval of Support Staff Handbook
       
6. 8. Approval of Mobile Computing Handbook
       
7. 9. Approval of Coaches and Sponsors Handbook
       
   10. Approval for Disposal of Balcony Bleachers
        
   11. Approval of Resolution for Adopting the Harrison and Shelby County Joint Multi-Jurisdictional Hazard Mitigation Plan for the Harlan Community School District
        
   12.  Approval of Resolution for Transfer of Funds for Athletic Equipment
        
   13.  Approval of Purchase of Radio System
        
   14.  Approval of Resolution for Lage Loan
        
   15.  Approval of Food Service Bids
        
8. Consent Agenda

1. Minutes

                    1. May 10, 2021 – Regular Meeting

                    2. May 14, 2021 – Special Meeting

     2. Accounts Payable

                    1. May and June Pre-Paid Warrants

                    2. June General Fund (Operating Warrants)

                    3. Student Activity Fund Warrants

                    4. Trust Fund Warrants

                    5. Agency Fund Warrants

                    6. Physical Plant and Equipment Fund Warrants

3. Financial Reports

4. Approved Open Enrollment Out Application with Good Cause
 

7. Policy Review
   1. Policy Review – Second/Final Reading
      1. Policy 701.2 Transfer of Funds
      2. Policy 701.3 Financial Records
      3. Policy 702 Cash in Buildings
      4. Policy 704.1 Local – State – Federal – Miscellaneous Revenue
      5. Policy 704.6 Online Fundraising Campaigns – Crowdfunding
      6. Policy 706.2 Payroll Deductions
      7. Policy 707.4 Audit
      8. Policy 707.5R1 – Internal Controls Procedure
      9. Policy 801.4 Site Acquisition
      10. Policy 803.1 Disposition of Obsolete Equipment
      11. 904.1 Transporting Students in Private Vehicles
      12. Policy 905.2 Tobacco/Nicotine-Free Environment
           
8. Closed Session - Closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a).

Motion:         I move that the Board go into closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a).

1. Closed Session - Closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a). 

Motion:         I move that the Board go into closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a).

10. Closed Session - Closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a).

Motion:         I move that the Board go into closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a).

11. Action on Late Filed Open Enrollment Applications

50. Adjournment

 

   HARLAN COMMUNITY SCHOOL DISTRICT 

BOARD OF DIRECTORS - BOARD WORKSHOP 

HS GYM - HARLAN COMMUNITY HIGH SCHOOL 

July 16, 2020 

5:30 p.m.

 

This is a Board of Education Workshop.  No action will be taken, Board discussion only will occur during this meeting.

 Board Workshop Agenda—July 16, 2020
1). Presentation and Discussion to the Board on HCSD Return to Learn Plan

Public input will be received on the HCSD Return to Learn Plan.  Patrons will be able to sign in to speak and will be limited on time based on participants

 

Additional Information
-Public should enter the HS Gym through the North doors
-Face coverings are highly recommended
-The workshop will be live streamed on the district FaceBook page for viewers but will not provide for two-way communication during the workshop

HARLAN COMMUNITY SCHOOL DISTRICT

 

BOARD OF DIRECTORS - REGULAR MEETING

 

AUDITORIUM - HARLAN COMMUNITY HIGH SCHOOL

 

July 23, 2020

 

5:30 P.M.

                                                            Finance: Schechinger/Devlin-Lawler
                                                           

AGENDA     

1. Call meeting to order and determination of a quorum
    
2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

3. Approve the Agenda
    
4. Presentations
    
5. Discussion Items
   1. District 6 Board Vacancy
   2. Staffing Update
       
6. Action Items:
   1. Resignation of Personnel:

1.           Marie Sauvain – HS Special Education Associate

6. 2. Approval of TLC Contracts:
      1. Instructional Coach – Paula Kjergaard and Tanya Bruck
      2. Behavior Coach – Dawn Vanden Berg
      3. Building Instructional Leader – Shelly Christensen, Kelsey Schechinger, Kay Goshorn, Kate Applegate, Carrie Kiesel, Lynelle Bjoin, Gina Schmitz, Ann Heithoff, Paula Kjergaard, Julie Monson, Amy Kaster, Angie Spangenberg, Sandy Meyer, Joan Musich, Deb Brix, Becki Milliken, Linda Peterson, Jared Boysen, Tanya Bruck, Carmen Nelson, Andrew Sandquist, Jacie White, Holly Borkowski, Justine McCall,
          
   3. Return to Learn Plan
       
7. Consent Agenda

1. Minutes

                    1. June 22, 2020 – Regular Meeting

                    2. July 16, 2020 – Board Workshop

     2. Accounts Payable

                    1. June and July Pre-Paid Warrants

                    2. July General Fund (Operating Warrants)

                    3. Student Activity Fund Warrants

                    4. Trust Fund Warrants

                    5. Agency Fund Warrants

                    6. Physical Plant and Equipment Fund Warrants

8. Policy Review

1. Policy Approval – Second/Final Reading

Policy 501.14 – Open Enrollment Transfers – Procedures as a Sending District

Policy 602.4 – Pilot – Experimental – Innovative Projects

Policy 603.1 – Basic Instruction Program

Policy 603.2 – Summer School Instruction

Policy 603.5E1 – Human Growth and Development Student Excuse Form

Policy 603.6 – Physical Education

Policy 603.8 – Teaching about Religion

Policy 603.8R1 – Teaching about Religion Regulation – Religious Holidays

Policy 603.9 – Academic Freedom

Policy 603.9R1 – Teaching Controversial Issues

Policy 604.1 – Competent Private Instruction

Policy 604.2 – Individualized Instruction

Policy 604.4 – Program for At-Risk Students

Policy 604.7 – Dual Enrollment

Policy 604.8 – Foreign Students

Policy 604.9 – Home School Assistance Program

Policy 605.6 – Technology – Appropriate Use

Policy 605.6E1 – Internet Access Permission Letter to Parents

Policy 605.6R1 – Technology Appropriate Use Regulation

Policy 606.1 – Class Size – Class Grouping

Policy 606.2 – School Ceremonies and Observances

Policy 606.3 – Animals in the Classroom

Policy 606.4 – Student Production of Materials and Services

Policy 606.5 – Student Field Trips and Excursions

Policy 607.1 – Student Guidance and Counseling Program

Policy 607.2R1 – Student Health Services Regulation

2. Policy Approval – First Reading

          Policy 409.2E1 – Emergency Paid Sick Leave Request Form

          Policy 409.2E2 – Expanded Family and Medical Leave Request Form

          Policy 501.9 – Student Absences – Excused

          Policy 501.9E1 – Request for Remote Learning Request Form

          Policy 601.2 – School Day

          Policy 604.11 – Appropriate Use of Online Learning Platforms

          Policy 907 – District Operation During Public Emergencies

          Policy 907.R1 – District Operation During a Public Health Emergency

          Regulation

1. Adjournment

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING

MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL

August 10, 2020

 

5:30 p.m.      

                                                                

AGENDA     

1. Call meeting to order and determination of a quorum
    
2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

3. Approve the Agenda
    
4. Presentations
    
5. Discussion Items
   1. Return to Learn Plan
   2. Personnel Update
       
6. Action Items:
   1. Resignation of Personnel
      1. Jennifer Wright – HS Special Education Associate
      2. Julie Armentrout – MS Special Education Associate
      3. Jane Klein – Elementary School Nurse
          
7. 2.  Employment of Personnel
      1. Rose Smith – Elementary Food Service
          
   3. Approval of Substitute Teacher Rate
       
   4. Appointment of District 6 Board Member
       
   5. Approval of Handbooks
      1. Preschool Student Handbook
      2. Elementary Student Handbook
      3. Middle School Student Handbook
      4. High School Student Handbook
      5. K-12 Component to the Student Handbook
      6. Support Staff Handbook
      7. Teacher Handbook
      8. Elementary School Staff Handbook
      9. Middle School Staff Handbook
      10. Coaches and Sponsors Handbook
      11. High School Teacher Handbook
      12. Mobile Computing Handbook
           
8. Consent Agenda
   1. Non-Personnel Contract – Rising Hope Academy Therapeutic Classroom - IKM-Manning School District (in partnership with Green Hills AEA) and the AHSTW and Harlan Community School District
       
9. Upcoming Events and Community Updates
   1. August 11^th 6:30 – 7:30 p.m. – Elementary Parent Zoom Meeting
   2. August 12^th 6:30 – 7:30 p.m. – Middle School Parent Zoom Meeting
   3. August 13^th 6:30 – 7:30 p.m. – High School Parent Zoom Meeting

 

1. Adjournment

 

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING

MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL
 

August 24, 2020

 

5:30 P.M.

                                                            Finance: Anderson/Larsen
                                                           

AGENDA     

 

1. Call meeting to order and determination of a quorum
    
2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

3. Approve the Agenda
    
4. Presentations
    
5. Discussion Items
   1. HCSD Activities Spectator Guidelines
   2. Board Workshop for Annual Goal Setting
       
6. Action Items:
   1. Resignation of Personnel:

1.           Carol Bastress – HS Special Education Associate

2.            Kelly Hopp – MS Special Education Associate

3.            Whitney Hillgartner – MS Special Education Associate

4.            Bree Bowers – Elementary Special Education Associate

5.            Sarah Hillgartner – MS Special Education Associate

6. 2. Employment of Personnel:
      1. Dave Riley – Bus Driver
      2. Nancy Greer – Elementary School Food Service
      3. Melissa Golden – PT Night Custodian
      4. Amanda Stamp – Elementary Nurse
      5. Ashley Cibic – HS Special Education Associate
      6. Tawnya Nee – HS Special Education Associate
      7. Janet Nelson – HS Special Education Associate
      8. Gloryana Erlemeier – HS Special Education Associate
      9. Niccole Rihner – MS Special Education Associate
      10. Konnie Schechinger – Temporary Virtual Program Teacher Coordinator; Amended School Based Interventionist Contract
           
7. Consent Agenda

1. Minutes

                    1. July 23, 2020 – Regular Meeting

                    2. August 10, 2020 – Regular Meeting

     2. Accounts Payable

                    1. July and August Pre-Paid Warrants

                    2. August General Fund (Operating Warrants)

                    3. Student Activity Fund Warrants

                    4. Trust Fund Warrants

                    5. Agency Fund Warrants

                    6. Physical Plant and Equipment Fund Warrants
 

8. Adjournment

HARLAN COMMUNITY SCHOOL DISTRICT

 

BOARD OF DIRECTORS - REGULAR MEETING

 

MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL

 

September 14, 2020

 

5:30 p.m.      

                                                                

AGENDA     

 

1. Call meeting to order and determination of a quorum
    
2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

3. Approve the Agenda
    
4. Presentations
    
5. Discussion Items
   1. Superintendent Update on School Day and School Activities
   2. Prioritize IA-SB Resolutions
       
6. Action Items:
   1. Resignation of Personnel
      1. Deb Gardner – Elementary Special Education Associate
      2. Emilee Burmeister – Middle School Special Education Associate
          
7. 2.  Employment of Personnel
      1. Mary Stephens – Elementary Special Education Associate
          
8. Consent Agenda
   1. Non- Personnel Contract
      1. Alpha School Special Education Contract
   2. Personnel Amended Contracts
      1. William Baughman
      2. Charissa Henry
      3. Brian James
      4. Lisa Leinen
      5. Joan Musich
          
9. Policy Review
   1. Policy Review/Approval – First Reading/Final Review
      1. Policy 700 – Purpose of Non-instructional and Business Services
      2. Policy 701.1 – Depository of Funds
      3. Policy 701.2 – Transfer of Funds
      4. Policy 701.3 – Financial Records
      5. Policy 701.4 – Governmental Accounting Practices and Regulations
      6. Policy 702 – Cash in School Buildings
      7. Policy 703.1 – Budget Planning
      8. Policy 703.2 – Spending Plan
      9. Policy 704.1 – Local – State – Federal – Miscellaneous Revenue
      10. Policy 704.2 – Debt Management
      11. Policy 704.2R1 – Post-Issuance Compliance Regulation for Tax-Exempt and Obligations
      12. Policy 704.3 – Investments
      13. Policy 704.4 – Gifts – Grants – Bequests
      14. Policy 704.5 – Student Activities Fund
      15. Policy 704.6 – Online Fundraising Campaigns/Crowdfunding
      16. Policy 705.1 – Purchasing – Bidding
      17. Policy 705.1R1 – Suspension and Debarment of Vendors and Contractors Procedure
      18. Policy 705.2 – Purchasing on Behalf of Employees
      19. Policy 705.3 – Payment for Goods and Services
      20. Policy 706.1 – Payroll Periods
      21. Policy 706.2 – Payroll Deductions
      22. Policy 706.3 – Pay Deductions
      23. Policy 706.3R1 – Pay Deductions Regulation
      24. Policy 707.1 – Secretary’s Report
      25. Policy 707.2 – Treasurer’s Annual Report
      26. Policy 707.3 – Publication of Financial Reports
      27. Policy 707.4 – Audit
      28. Policy 707.5 – Internal Controls
      29. Policy 707.5R1 – Internal Controls Procedure
      30. Policy 707.6 – Audit Committee
      31. Policy 708 – Care, Maintenance and Disposal of School District Records
      32. Policy 709 – Insurance Program
      33. Policy 710.1 – School Food Program
      34. Policy 710.2 – Free or Reduced Cost Meals Eligibility
      35. Policy 710.3 – Vending Machines
      36. Policy 710.4 – Meal Charges
      37. Policy 711.1 – Student School Transportation Eligibility
      38. Policy 711.2 – Student Conduct on School Transportation
      39. Policy 711.2R1 – Student Conduct on School Transportation Regulation
      40. Policy 711.2R2 – Use of Video Cameras on School Buses Regulation
      41. Policy 711.3 – Student Transportation for Extracurricular Activities
      42. Policy 711.4 – Summer School Program Transportation Service
      43. Policy 711.5 – Transportation of Nonresident and Nonpublic School Students
      44. Policy 711.6 – Transportation of Nonschool Groups
      45. Policy 711.7 – School Bus Safety Instruction
      46. Policy 711.8 – Transportation in Inclement Weather
      47. Policy 711.10 – School Bus Passenger Restraints
      48. Policy 712 – Technology and Data Security
      49. Policy 712.R1 – Security Requirements of Third-Party Vendors Regulation
           
10. Upcoming Events and Community Updates
    1. Board Workshop following regular meeting on Monday, September 28, 2020
        
11. Adjournment

 

 

   HARLAN COMMUNITY SCHOOL DISTRICT 

BOARD OF DIRECTORS JOINT BOARD WORKSHOP WITH THE SHELBY COUNTY BOARD OF HEALTH 

C.G. Therkildsen Center
706 Victoria Street, Harlan, IA 51537

September 24, 2020

7:00 p.m.

 

This is a Board of Education joint workshop with the Shelby County Board of Health.  No action will be taken, Board discussion only will occur during this meeting.

 Board Workshop Agenda—September 24, 2020
1. Introductions
2. Board of Health Purpose and Role
3. Examples of BOH Activities
4. Review Recommendations from September 1, 2020 Board of Health Meeting
5. How Future Recommendations will be communicated to School Board
6. Ways to improve communication and information between the Board of Health and School Board
7. Pandemic Preventative Measures: Pillars of Prevention Review
8. How can we collaborate to better serve the community and school during the pandemic?
9. Other discussion/Next steps
10.Adjourn

 

Additional Information
*Masks and social distancing required

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING

AUDITORIUM - HARLAN COMMUNITY HIGH SCHOOL

September 28, 2020

5:30 p.m.      

                                                                

AGENDA     

1. Call meeting to order and determination of a quorum
    
2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

3. Approve the Agenda
    
4. Presentations
    
5. Discussion Items
   1. Follow-up on the Shelby County Board of Health and HCSD Board of Education Joint Workshop
       
6. Action Items:
   1. Resignation of Personnel
      1. Liana Hendricks – Elementary Food Service
          
7. 2.  Employment of Personnel
      1. Hope Miller – Elementary School Special Education Associate
      2. James Fleshman – Elementary School Special Education Associate
          
8. 3. Approval of Request for Allowable Growth and Supplemental Aid for Negative Special Education Balance of $405,453.86
       
   4. Approval of Request for Allowable Growth for LEP Allowable Costs of $31,201.90

       

   5. Consideration of Open Enrollment Request
       
9. Consent Agenda

1. Minutes

                    1. August 24, 2020 – Regular Meeting

                    2. September 14, 2020 – Regular Meeting

                    3. September 24, 2020 – Board Joint Workshop with Shelby County Board of Health

     2. Accounts Payable

                    1. August and September Pre-Paid Warrants

                    2. September General Fund (Operating Warrants)

                    3. Student Activity Fund Warrants

                    4. Trust Fund Warrants

                    5. Agency Fund Warrants

                    6. Physical Plant and Equipment Fund Warrants

     3. Financial Reports

     4. Approval of Non-personnel Contract – Special Education Contract with AHSTW

8. Policy Review
   1. Policy Approval – Second/Final Reading
      1. Policy 700 – Purpose of Non-instructional and Business Services
      2. Policy 701.1 – Depository of Funds
      3. Policy 701.2 – Transfer of Funds
      4. Policy 701.3 – Financial Records
      5. Policy 701.4 – Governmental Accounting Practices and Regulations
      6. Policy 702 – Cash in School Buildings
      7. Policy 703.1 – Budget Planning
      8. Policy 703.2 – Spending Plan
      9. Policy 704.1 – Local – State – Federal Miscellaneous Revenue
      10. Policy 704.2 – Debt Management
      11. Policy 704.2R1 – Post-Issuance Compliance Regulation for Tax-Exempt and Obligations
      12. Policy 704.3 – Investments
      13. Policy 704.4 – Gifts – Grants – Bequests
      14. Policy 704.5 – Student Activities Fund
      15. Policy 705.1 – Purchasing – Bidding
      16. Policy 705.1R1 – Suspension and Debarment of Vendors and Contractors Procedure
      17. Policy 705.2 – Purchasing on Behalf of Employees
      18. Policy 705.3 – Payment for Goods and Services
      19. Policy 706.1 – Payroll Periods
      20. Policy 706.2 – Payroll Deductions
      21. Policy 707.1 – Secretary’s Report
      22. Policy 707.2 – Treasurer’s Annual Report
      23. Policy 707.3 – Publication of Financial Reports
      24. Policy 707.5 – Internal Controls
      25. Policy 707.5R1 – Internal Controls Procedure
      26. Policy 709 – Insurance Program
      27. Policy 710.2 – Free or Reduced Cost Meals Eligibility
      28. Policy 710.3 – Vending Machines
      29. Policy 711.1 – Student School Transportation Eligibility
      30. Policy 711.2 – Student Conduct on School Transportation
      31. Policy 711.2R1 – Student Conduct on School Transportation Regulation
      32. Policy 711.2R2 – Use of Video Cameras on School Buses Regulation
      33. Policy 711.3 – Student Transportation for Extracurricular Activities
      34. Policy 711.4 – Summer School Program Transportation Service
      35. Policy 711.5 – Transportation of Nonresident and Nonpublic School Students
      36. Policy 711.6 – Transportation of Nonschool Groups
      37. Policy 711.10 – School Bus Passenger Restraints
      38. Policy 712 – Technology and Data Security
      39. Policy 712.R1 – Security Requirements of Third-Party Vendors Regulation
           
9. Upcoming Events and Community Updates
    
10. Adjournment

 

 

BOARD WORKSHOP

Immediately Following the Regular Board Meeting

This is a Board of Education Workshop.  No action will be taken, discussion items only will occur during this meeting.

Board Workshop Agenda—September 28, 2020

-Review summary of results from Community Engagement

-Discuss board goals for 2020-21

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING

MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL

October 12, 2020

 

5:30 p.m.      

                                                                

AGENDA     

 

1. Call meeting to order and determination of a quorum

 

2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

 

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

 

Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

 

3. Approve the Agenda
    
4. Presentations
    
5. Discussion Items
6. 1. Administrator Report – Jeff Moser – Primary and Intermediate School Principal
       
   2. Early Retirement

 

6. Action Items:

 

1. 1.  Employment of Personnel
      1. Misty Max – Elementary Special Education Associate
      2. Marti Usher – Middle School Special Education Associate
      3. Troy Ransom – PT Elementary Custodian
          
   2. Approval of Request for Allowable Growth for LEP Allowable Costs of $5,358.50
       
   3. Approval of Lau Plan
       
   4. Approval of HS/MS Service Plan with Control Services

 

7. Consent Agenda
   1. Approval of Non-Personnel Contract – Agreement for Enrollment in Rising Hope Academy Therapeutic Classroom in partnership with IKM-M and GHAEA

 

8. Upcoming Events and Community Updates

 

1. Adjournment

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING

MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL

October 26, 2020

5:30 p.m. 

 

Finance: Hazelton and Schechinger    

                                                                

AGENDA     

 

1. Call meeting to order and determination of a quorum
    
2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

3. Approve the Agenda
    
4. Presentations
    
5. 1. Superintendent Search by Grundmeyer
       
6. Discussion Items
    
7. 1. New ESSA per Pupil Expenditure Report
   2. Early Retirement Program
       
8. Action Items:
    
9. 1.  Employment of Personnel
       
10. 1. 1. Alexis Sherer – Elementary Food Service
       2. Mallie Boell – Elementary Special Education Associate

           

    2. Approval of Board Goals for 2020-21

 

7. Consent Agenda

1. Minutes

                    1. September 28, 2020 – Regular Meeting and Board Workshop

                    2. October 12, 2020 – Regular Meeting

     2. Accounts Payable

                    1. September and October Pre-Paid Warrants

                    2. October General Fund (Operating Warrants)

                    3. Student Activity Fund Warrants

                    4. Trust Fund Warrants

                    5. Agency Fund Warrants

                    6. Physical Plant and Equipment Fund Warrants

     3. Financial Reports
 

8. Policy Review
   1. Policy Approval – First Reading/Final Review
      1. Policy 800 – Objectives of Buildings and Sites
      2. Policy 801 – Site Acquisition and Building Construction
      3. Policy 801.1 – Building and Sites Long Range Planning
      4. Policy 801.2 – Building and Sites Surveys
      5. Policy 801.3 – Educational Specifics for Buildings and Sites
      6. Policy 801.4 – Site Acquisition
      7. Policy 802.1 – Maintenance Schedule
      8. Policy 802.3 – Emergency Repairs
      9. Policy 802.4 – Capital Assets
      10. Policy 802.4R1 – Capital Assets Regulation
      11. Policy 802.4R2 – Capital Assets Management System Definitions
      12. Policy 802.5 – Buildings & Sites Adaptations for Persons with Disabilities
      13. Policy 802.6 – Vandalism
      14. Policy 803.1 – Dispositions of Obsolete Equipment
      15. Policy 803.2 – Lease, Sale, or Disposal of School District Buildings and Sites
      16. Policy 804.1 – Facilities Inspections
      17. Policy 804.2 – District Emergency Operations Plan
      18. Policy 804.4 – Asbestos Containing Material
      19. Policy 900 – Principles and Objectives for Community Relations
      20. Policy 901 – Public Examination of School District Records
      21. Policy 902.1 – News Media Relations
      22. Policy 902.2 – News Conferences and Interviews
      23. Policy 902.3 – News Releases
      24. Policy 902.4 – Live Broadcast or Recording
      25. Policy 903.1 – School – Community Groups
      26. Policy 903.3 – Visitors to School District Buildings and Sites
      27. Policy 903.4 – Public Conduct on School Premises
      28. Policy 903.5 – Distribution of Materials
      29. Policy 903.5R1 – Distribution of Materials Regulation
      30. Policy 904.1 – Transporting Students in Private Vehicles
      31. Policy 904.2 – Advertising and Promotion
      32. Policy 905.1 – Community Use of School District Buildings and Sites and Equipment
      33. Policy 905.1E2 – Use of School Facilities – Indemnity and Liability Insurance Agreement
      34. Policy 905.1R1 – Use of School District Facilities Regulation
      35. Policy 905.1R2 – Fees for Use of School District Facilities
      36. Policy 905.2 – Nicotine/Tobacco-Free Environment
      37. Policy 906 – Unmanned Aircraft/Drones  
           
9. Upcoming Events and Community Updates
   1. Virtual Parent Teacher Conferences
   2. IA-SB Virtual Conference
   3. State Cross Country Meet
       
10. Adjournment

 

 

 

 

 

 

 

 

 

 

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS – REGULAR MEETING

MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL

November 9, 2020

5:30 p.m.      

                                                                

AGENDA     

1. Call meeting to order and determination of a quorum
    
2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

 

3. Approve the Agenda
    
4. Presentations
    
5. Discussion Items
    
6. 1. Administrator Reports
      1. Scott Frohlich – HS Principal
      2. Bill Mueller – MS Principal
   2. Winter Spectator Guidance
       
7. Action Items:
    
8. 1. Annual Meeting Actions    
      1. Treasurer’s Report
      2. Election of Officers
      3. Committee Assignments
      4. Meeting dates, time, location
      5. Identification of Newspaper of Record
      6. Identification of Attorney of Record
      7. Appointment of Treasurer
          
   2.  Employment of Personnel
      1. Sarah Ritchie – Elementary Special Education Associate
      2. Dave Riley – Elementary Special Education Associate
      3. Michael Heithoff – Elementary Special Education Associate
          
   3. Approval of Early Retirement Program
       
   4. Approval of Amended Teacher Handbook
       
   5. Approval of Continuation of Virtual Learning for Documented Health Issues Only
       
9. Policy Review
   1. Policy Approval – Second/Final Reading
      1. Policy 800 – Objectives of Buildings and Sites
      2. Policy 801.1 – Building and Sites Long Range Planning
      3. Policy 801.2 – Building and Sites Surveys
      4. Policy 801.3 – Educational Specifics for Buildings and Sites
      5. Policy 801.4 – Site Acquisition
      6. Policy 802.1 – Maintenance Schedule
      7. Policy 802.3 – Emergency Repairs
      8. Policy 802.4 – Capital Assets
      9. Policy 802.4R1 – Capital Assets Regulation
      10. Policy 802.4R2 – Capital Assets Management System Definitions
      11. Policy 802.5 – Buildings & Sites Adaptations for Persons with Disabilities
      12. Policy 802.6 – Vandalism
      13. Policy 803.1 – Dispositions of Obsolete Equipment
      14. Policy 803.2 – Lease, Sale, or Disposal of School District Buildings and Sites
      15. Policy 804.1 – Facilities Inspections
      16. Policy 804.2 – District Emergency Operations Plan
      17. Policy 804.4 – Asbestos Containing Material
      18. Policy 900 – Principles and Objectives for Community Relations
      19. Policy 901 – Public Examination of School District Records
      20. Policy 902.1 – News Media Relations
      21. Policy 902.2 – News Conferences and Interviews
      22. Policy 902.3 – News Releases
      23. Policy 902.4 – Live Broadcast or Recording
      24. Policy 903.1 – School – Community Groups
      25. Policy 903.3 – Visitors to School District Buildings and Sites
      26. Policy 904.2 – Advertising and Promotion
      27. Policy 905.1 – Community Use of School District Buildings and Sites and Equipment
      28. Policy 905.1E2 – Use of School Facilities – Indemnity and Liability Insurance Agreement
      29. Policy 905.1R1 – Use of School District Facilities Regulation
      30. Policy 905.1R2 – Fees for Use of School District Facilities
      31. Policy 905.2 – Nicotine/Tobacco-Free Environment
           
10. Upcoming Events and Community Updates
     
11. Adjournment