905.01 Community Use of School District Buildings, Sites and Equipment
905.01 Community Use of School District Buildings, Sites and EquipmentCOMMUNITY USE OF SCHOOL DISTRICT FACILITIES & EQUIPMENT
School district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community, or recreational activities. "Entity(ies)" will include organizations, groups and individuals and their agents. Any district employee using district-owned property or facilities for a use outside their duties as an employee is doing so as a community member, and not as a district employee. Prior to using district resources for activities outside the scope of their job duties, employees must meet the requirements to be considered a qualifying entity. Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment. The board reserves the right to deny use of the facilities and equipment to an entity. It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays.
Entities that wish to use school district facilities or equipment must apply at the respective school office. It is the responsibility of the principal, assistant principal, or superintendent to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It is the responsibility of the superintendent and principal or assistant principal, to provide application forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment.
Use of school district facilities and equipment by entities will be supervised by a school district employee unless special prior arrangements are made with the principal, assistant principal, or superintendent. The school district employee will not accept a fee from the entity using school district facilities and equipment. If appropriate, the school district employee may be paid by the school district.
Entities that use school district buildings, or equipment, or sites must leave the building or site in the same condition it was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.
The board may allow entities, such as the Boy and Girl Scouts and 4-H and other entities serving our students and community, to use the school district facilities and equipment without charge. While such entities may use the facilities and equipment without charge, they may be required to pay a custodial fee.
It is the responsibility of the superintendent to develop a fee schedule for the board's approval and to develop administrative regulations regarding this policy.
Legal Reference:
Iowa Code §§ 8D; 123.46; 276; 278.1(4); 279.8; 297.9-.11.
Cross Reference:
704 Revenue
Adopted: Unknown
Revised/Reviewed: 11.9.2020
905.01E2
905.01E2COMMUNITY USE OF SCHOOL DISTRICT FACILITIES & EQUIPMENT INDEMNITY AND LIABILITY INSURANCE AGREEMENT
The undersigned, hereafter referred to as "entity," states that it will hold the Harlan Community School District, hereafter referred to as "school district," harmless from any and all damages and claims that may arise by reason of any negligence on the part of the entity in the use of any facilities or equipment owned by the school district. In case any action is brought therefore against the school district or any of its officers, employees or agents, the entity will assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such action and to charge all costs, including attorneys' fees, to the entity.
The entity agrees to furnish and maintain during the usage of the facilities or equipment owned by the school district such bodily injury and property damage liability insurance as will protect the entity and the school district from claims or damages for personal injury, including accidental death, and from claims for property damages which may arise from the entity's use of the school district's facilities or equipment whether such operations be by the entity or by anyone directly or indirectly employed by the entity.
The entity will furnish the school district with a certificate of insurance acceptable to the school district's insurance carrier before the contract is issued.
Dated at , Iowa, this day of , 20 .
_________________________________________________________________
Entity School District
By:______________________________ By:______________________________
Superintendent
Title:_____________________________ By:______________________________
Secretary
Address:___________________________________________________________
Adopted: 11.9.2020
905.01R1 Community Use of School District Facilities & Equipment Regulation
905.01R1 Community Use of School District Facilities & Equipment RegulationCOMMUNITY USE OF SCHOOL DISTRICT FACILITIES & EQUIPMENT REGULATION
1. Organizations wishing to schedule use of school facilities will make application to the respective building principal or the superintendent. Rental fees are to be paid in advance.
2. Alcoholic beverages will not be brought to or consumed on school grounds.
3. Smoking and vaping is prohibited in school district facilities and on school district grounds, including in private vehicles.
4. Generally speaking, a school district employee must be present while the school district facility or equipment is being used by an entity. A kitchen employee must be present when using kitchen equipment.
5. After a school district facility, site, or equipment has been used by an entity, cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by employees assisted by a committee from the entity. The fee charged to the entity for the use of the facility, site, or equipment will include these actual employee costs. However, if excessive costs are involved in cleaning or otherwise restoring the facility, site, or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.
6. Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity. Other school district facilities, sites, or areas in the school district building or equipment are off limits to the entity.
7. A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate. Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity's use, whichever is greater.
8. Fees apply to all for profit organizations and for non profit organizations that charge admission or use the facility for fundraisers.
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Rates for Use of Buildings and Sites
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