MANAGEMENT

The board and the administrators will work together in making decisions and setting goals for the school district.  This effort is designed to obtain, share, and use information to solve problems, make decisions, and formulate school district policies and regulations.

It is the responsibility of each administrator to fully participate in the management of the school district by investigating, analyzing, and expressing their views on issues.  Those board members or administrators with special expertise or knowledge of an issue may be called upon to provide information.  Each board member and administrator will support the decisions reached on the issues confronting the school district.

The board is responsible for making the final decision in matters pertaining to the school district.

It is the responsibility of the superintendent to develop guidelines for cooperative decision-making.

Legal Reference:       
Iowa Code § 279.8 (2013).

Cross Reference:       
301 Administrative Structure

Adopted: 12.16.2019

Reviewed: 04.20.2022

SUPERINTENDENT QUALIFICATIONS, RECRUITMENT, APPOINTMENT

The board will employ a superintendent to serve as the chief executive officer of the board, to conduct the daily operations of the school district, and to implement board policy with the power and duties prescribed by the board and the law.

The board will consider applicants that meet or exceed the standards set by the Iowa Department of Education and the qualifications established in the job description for the superintendent position.  In employing a superintendent, the board will consider the qualifications, credentials and records of the applicants without regard to race, color, creed, religion, sex, national origin, age, sexual orientation, gender identity or disability.  In keeping with the law, however, the board will consider the veteran status of the applicants.  The board will look closely at the training, experience, skills and demonstrated competence of qualified applicants in making its final decision.

In choosing a superintendent, the board will also consider the school district's educational philosophy, financial situation, organizational structure, education programs, and other factors deemed relevant by the board.

The board may contract for assistance in the search for a superintendent.

Legal Reference:       
29 U.S.C. §§ 621-634 (2012).
42 U.S.C. §§ 2000e et seq. (2012).
Iowa Code §§ 21.5(1)(i); 35C; 216; 279.8, .20 (2013).
281 I.A.C. 12.4(4).
1980 Op. Att'y Gen. 367.

Cross Reference:     
200.2 Powers of the Board of Directors
200.3 Responsibilities of the Board of Directors
301 Administrative Structure
302 Superintendent

Adopted: 9.26.1988

Revised/Reviewed: 12.2.2019

Reviewed: 05.16.2022

SUPERINTENDENT CONTRACT AND CONTRACT NONRENEWAL

The length of the contract for employment between the superintendent and the board is determined by the board. The contract will state the terms of employment and shall not exceed three years. .

The first three consecutive years of a contract issued to a newly employed superintendent is considered a probationary period.  The probationary period may be extended for an additional year upon the consent of the superintendent.  In the event of termination of a probationary or nonprobationary contract, the board will afford the superintendent appropriate due process, as required by law.  The superintendent and board may mutually agree to terminate the superintendent's contract at any time.

It is the responsibility of the board to provide the contract for the superintendent.  The board may issue a temporary and nonrenewable contract in accordance with law. 

If the superintendent wishes to resign, to be released from a contract, or to retire, the superintendent must comply with applicable laws and board policies.

Legal Reference:   
Martin v. Waterloo Community School District, 518 N.W. 2d 381 (Iowa 1994).                                 
Cook v Plainfield Community School District, 301 N.W.2d 771 (Iowa App. 1980).
Board of Education of Fort Madison Community School District v. Youel, 282 N.W.2d 677 (Iowa 1979).
Briggs v Board of Directors of Hinton Community School District, 282 N.W.2d 740 (Iowa 1979).
Luse v. Waco Community School District of Henry Co., 258 Iowa 1087, 141 N.W.2d 607 (1966).
Iowa Code §§ 279
281 I.A.C. 12.4.

Cross Reference:       
302 Superintendent

Adopted: 12.16.2019

Reviewed: 05.16.2022

SUPERINTENDENT SALARY AND OTHER COMPENSATION

The board has complete discretion to set the salary of the superintendent.  It is the responsibility of the board to set the salary and benefits of the superintendent at a level that will include consideration of, but not be limited to, the economic condition of the school district and the training, experience, skill, and demonstrated competence of the superintendent.  The salary is set at the beginning of each contract term.

In addition to the salary and benefits, the superintendent's actual and necessary expenses are paid by the school district when the superintendent is performing work-related duties.  It is within the discretion of the board to pay dues to professional organizations for the superintendent.

The board may approve the payment of dues and other benefits or compensation over and above the superintendent's contract.  Approval of dues and other benefits or compensation will be included in the records of the board in accordance with board policy.

Legal Reference:       
Iowa Code §§ 279.8, .20 (2013).
1984 Op. Att'y Gen. 47.

Cross Reference:       
302      Superintendent

Adopted: 12.16.2019

Reviewed: 05.16.2022

SUPERINTENDENT DUTIES

The board employs a superintendent of schools to serve as the chief executive officer of the board.  The board delegates to the superintendent the authority to implement board policy and to execute decisions made by the board concerning the internal operations of the school district, unless specifically stated otherwise.

The superintendent is responsible for the implementation and execution of board policy and the observance of board policy by employees and students.  The superintendent is responsible for overall supervision and discipline of employees and the education program.

In executing the above-stated duties, the superintendent will consider the financial situation of the school district as well as the needs of the students.  Specifically, the superintendent:

•        Interprets and implements all board policies and all state and federal laws relevant to education;
•        Supervises, either directly or through delegation, all activities of the school system according to, and consistent with, the policies of the board;
•        Represents the board as a liaison between the school district and the community;
•        Establishes and maintains a program of public relations to keep the public well-informed of the activities and needs of the school district, effecting a wholesome and cooperative working relationship between the school district and the community;
•        Attends and participates in all meetings of the board, except when the superintendent has been excused, and makes recommendations affecting the school district;
•        Reports to the board on such matters as deemed material to the understanding and proper management of the school district or as the board may request;
•        Assumes responsibility for the overall financial planning of the district and for the preparation of the annual budget, and submits it to the board for review and approval;
•        Establishes and maintains efficient procedures and effective controls for all expenditures of school district funds in accordance with the adopted budget, subject to the direction and approval of the board;
•        Files, or causes to be filed, all reports required by law;
•        Makes recommendations to the board for the selection of employees for the school district;
•        Makes and records assignments and transfers of all employees pursuant to their qualifications;
•        Employs such employees as may be necessary, within the limits of budgetary provisions and subject to the board's approval;
•        Recommends to the board, for final action, the promotion, salary change, demotion, or dismissal of any employee;
•        Prescribes rules for the classification and advancement of students, and for the transfer of students from one building to another in accordance with board policies;
•        Summons employees of the school district to attend such regular and occasional meetings as are necessary to carry out the education program of the school district;
•        Supervises methods of teaching, supervision, and administration in effect in the schools;
•        Attends such conventions and conferences as are necessary to keep informed of the latest educational trends;
•       Accepts responsibility for the general efficiency of the school system, for the development of the employees, and for the educational growth and welfare of the students;
•        Defines educational needs and formulates policies and plans for recommendation to the board;
•        Makes administrative decisions necessary for the proper functioning of the school district;
•        Responsible for scheduling the use of buildings and grounds by all groups and/or organizations;
•        Acts as the purchasing agent for the board, and establishes procedures for the purchase of books, materials and supplies;
•        Approves vacation schedules for employees;
•        Conducts periodic district administration meetings;
•        Performs other duties as may be assigned by the board.
•        Supervises the establishment or modification of the boundaries of school attendance and transportation areas subject to approval of the board; and
•        Directs studies of buildings and sites, taking into consideration population trends and the educational and cultural needs of the district in order to ensure timely decisions by the board and the electorate regarding construction and renovation projects.

This list of duties will not act to limit the board's authority and responsibility over the superintendent.  In executing these duties and others the board may delegate, the superintendent will consider the school district's financial condition as well as the needs of the students in the school district.

Legal Reference:       
Iowa Code §§ 279.8, .20, 23A (2013).
281 I.A.C. 12.4(4).

Cross Reference:       
209 Board of Directors' Management Procedures
301 Administrative Structure
302 Superintendent

Adopted: Unknown
Reviewed/Revised: 12.19.2019

Reviewed: 05.16.2022

SUPERINTENDENT EVALUATION

The board will conduct an ongoing evaluation of the superintendent's skills, abilities, and competence.  At a minimum, the board will formally evaluate the superintendent on an annual basis.  The goal of the superintendent's formal evaluation is to ensure the education program for the students is carried out, promote growth in effective administrative leadership, clarify the superintendent's role, clarify the immediate priorities of the board, and develop a working relationship between the board and the superintendent.

The superintendent will be an educational leader who promotes the success of all students by:

• Facilitating the development, articulation, implementation, and stewardship of a vision of learning that is shared and supported by the school community.
• Advocating, nurturing and sustaining a school culture and instructional program conducive to student learning and staff professional development.
• Ensuring management of the organization, operations and resources for a safe, efficient and effective learning environment.
• Collaborating with families and community members, responding to diverse community interests and needs and mobilizing community resources.
• Acting with integrity, fairness and in an ethical manner.
• Understanding the profile of the community, and responding to and influencing the larger political, social, economic, legal and cultural context.

 The formal evaluation will be based upon the following principles:

• The evaluation criteria will be in writing, clearly stated and mutually agreed upon by the board and the superintendent.  The criteria will be related to the job description and the school district's goals;
• At a minimum, the evaluation process will be conducted annually at a time agreed upon;
• Each board member will have an opportunity to individually evaluate the superintendent, and these individual evaluations will be compiled into an overall evaluation by the entire board;
• The superintendent will conduct a self-evaluation prior to discussing the board's evaluation, and the board as a whole will discuss its evaluation with the superintendent;
• The board may discuss its evaluation of the superintendent in closed session upon a request from the superintendent and if the board determines its discussion in open session will needlessly and irreparably injure the superintendent's reputation; and,
• The individual evaluation by each board member, if individual board members so desire, will not be reviewed by the superintendent.  Board members are encouraged to communicate their criticisms and concerns to the superintendent in the closed session.  The board president will develop a written summary of the individual evaluations, including both the strengths and the weaknesses of the superintendent, and place it in the superintendent's personnel file to be incorporated into the next cycle of evaluations.

This policy supports and does not preclude the ongoing, informal evaluation of the superintendent's skills, abilities and competence.

Legal Reference:         
Wedergren v. Board of Directors, 307 N.W.2d 12 (Iowa 1981).
Iowa Code §§ 279.8, .20, .23, .23A (2013).
281 I.A.C. Ch. 83; 12.3(4).

Cross Reference:     
212 Closed Sessions
302 Superintendent

Adopted: 1.30.1989
Revised/Reviewed: 12.2.2019

Reviewed: 05.16.2022

SUPERINTENDENT PROFESSIONAL DEVELOPMENT

The board encourages the superintendent to continue professional growth by being involved in professional organizations, attending conferences, continuing education, and participating in other professional activities.

It is the responsibility of the superintendent to arrange the superintendent's schedule in order to enable attendance at various conferences and events.  If a conference or event requires the superintendent to be absent from the office for more than three days, requires overnight travel, or involves unusual expense, the superintendent will bring it to the attention of the board president prior to attending the event.

The superintendent will report to the board after an event.

Legal Reference:       
Iowa Code § 279.8 (2013).
281 I.A.C. 12.7.

Cross Reference:     
303.7 Administrator Professional Development
401.7 Employee Travel Compensation

Adopted: 1.30.1989
Reviewed/Revised: 12.2.2019

Reviewed: 05.16.2022

SUPERINTENDENT CIVIC ACTIVITIES

The board encourages the superintendent to be involved in the school district community by belonging to school district community organizations and attending and participating in school district community activities.

It is the responsibility of the superintendent to become involved in school district community activities and events.  The board may include a lump sum amount as part of the superintendent's compensation to be used specifically for paying the annual fees of the superintendent for school district community activities and events if, in the board's judgment, the superintendent's participation will further the public purpose of promoting and deriving support for the school district and public education in general.  It is within the discretion of the board to pay annual fees for professional organizations and activities.

Legal Reference:       
Iowa Code § 279.8 (2013).
1990 Op. Att'y Gen. 79.

Cross Reference:       
302.3 Superintendent Salary and Other Compensation
303.8 Administrator Civic Activities

Adopted: 12.16.2019

Reviewed: 05.16.2022

SUPERINTENDENT CONSULTING/OUTSIDE EMPLOYMENT

The superintendent is considered a full-time employee.  The board expects the superintendent to give the responsibilities of the position precedence over other employment.  The superintendent may accept consulting or outside employment for pay as long as, in the judgment of the board, the work is conducted on the superintendent's personal time and it does not interfere with the performance of the superintendent's duties. The superintendent should inform the board of outside consulting or employment. 

The board reserves the right, however, to request that the superintendent cease the outside employment as a condition of continued employment.  The board will give the superintendent thirty days notice to cease outside employment.

Legal Reference:       
Iowa Code §§ 279.8, .20 (2013).

Cross Reference:       
302.2 Superintendent Contract and Contract Nonrenewal
302.4 Superintendent Duties

Adopted: 12.16.2019

Reviewed: 05.16.2022

ADMINISTRATOR QUALIFICATIONS, RECRUITMENT, APPOINTMENT

The board will employ building principals and other administrators, in addition to the superintendent, to assist in the daily operations of the school district.

The board will consider applicants who meet or exceed the standards set by the Iowa Department of Education and the qualifications established in the job description for the position.  In employing an administrator, the board will consider the qualifications, credentials and records of the applicants without regard to race, color, creed, religion, sex, national origin, age, sexual orientation, gender identity or disability.  In keeping with the law, however, the board will consider the veteran status of the applicants.  The board will look closely at the training, experience, skills and demonstrated competence of qualified applicants in making its final decision.

In choosing an administrator, the board will also consider the school district's educational philosophy, financial condition, organizational structure, education programs, and other factors deemed relevant by the board.

It is the responsibility of the superintendent to make a recommendation to the board for filling an administrative position, based on the requirements stated in this policy.  The board will act only on the superintendent's recommendation.

The board may contract for assistance in the search for administrators. 

Legal Reference:       
Iowa Code §§ 279.8, .21 (2013).
281 I.A.C. 12.4.
1980 Op. Att'y Gen. 367.

Cross Reference:     
303 Administrative Employees

Adopted: 9.26.1988
Revised/Reviewed: 12.2.2019

Reviewed: 05.16.2022

ADMINISTRATOR QUALIFICATIONS, RECRUITMENT, APPOINTMENT

The board will employ building principals and other administrators, in addition to the superintendent, to assist in the daily operations of the school district.

The board will consider applicants who meet or exceed the standards set by the Iowa Department of Education and the qualifications established in the job description for the position.  In employing an administrator, the board will consider the qualifications, credentials and records of the applicants without regard to race, color, creed, religion, sex, national origin, age, sexual orientation, gender identity or disability.  In keeping with the law, however, the board will consider the veteran status of the applicants.  The board will look closely at the training, experience, skills and demonstrated competence of qualified applicants in making its final decision.

In choosing an administrator, the board will also consider the school district's educational philosophy, financial condition, organizational structure, education programs, and other factors deemed relevant by the board.

It is the responsibility of the superintendent to make a recommendation to the board for filling an administrative position, based on the requirements stated in this policy.  The board will act only on the superintendent's recommendation.

The board may contract for assistance in the search for administrators. 

Legal Reference:       
Iowa Code §§ 279.8, .21 (2013).
281 I.A.C. 12.4.
1980 Op. Att'y Gen. 367.

 Cross Reference:     
303 Administrative Employees

Adopted: 9.26.1988
Revised/Reviewed: 12.2.2019

Reviewed: 05.16.2022

ADMINISTRATOR SALARY AND OTHER COMPENSATION

The board has complete discretion to set the salary of the administrators.  It is the responsibility of the board to set the salary and benefits of the administrators at a level that will include consideration of, but not be limited to, the economic condition of the school district and the training, experience, skill, and demonstrated competence of the administrators.  The salary will be set at the beginning of each contract period.

In addition to the salary and benefits agreed upon, the administrator's actual and necessary expenses will be paid by the school district when the administrator is performing work-related duties.  The board will approve the payment of other benefits or compensation over and above the administrator's contract.  Approval of other benefits or items of an administrator's compensation will be included in the records of the board in accordance with board policy.

Legal Reference:       
Iowa Code § 279.21 (2013).
1984 Op. Att'y Gen. 47.

Cross Reference:       
303 Administrative Employees

Adopted: 12.16.2019

Reviewed: 05.16.2022

ADMINISTRATOR EVALUATION

The Superintendent will conduct an ongoing process of evaluating the administrators on their skills, abilities, and competence.  At a minimum, the Superintendent will formally evaluate the administrators annually.  The goal of the formal evaluation process is to ensure that the educational program for the students is carried out, ensure student learning goals of the school district are met, promote growth in effective administrative leadership for the school district, clarify the administrator's role as defined by the board and the superintendent, ascertain areas in need of improvement, clarify the immediate priorities of the responsibilities listed in the job description, and develop a working relationship between the superintendent and the administrator.

The superintendent is responsible for designing an administrator evaluation instrument.  The formal evaluation will include written criteria related to the job description.  The superintendent, after receiving input from the administrators, will present the formal evaluation instrument to the board for approval.

The formal evaluation will also include an opportunity for the administrator and the superintendent to discuss the written criteria, the past year's performance and the future areas of growth.  The evaluation is completed by the superintendent, signed by the administrator and filed in the administrator's personnel file.

The principal will be an educational leader who promotes the success of all students by:

• Facilitating the development, articulation, implementation, and stewardship of a vision of learning that is shared and supported by the school community.
• Advocating, nurturing and sustaining a school culture and instructional program conducive to student learning and staff professional development.
• Ensuring management of the organization, operations and resources for a safe, efficient and effective learning environment.
• Collaborating with families and community members, responding to diverse community interests and needs and mobilizing community resources.
• Acting with integrity, fairness and in an ethical manner.
• Understanding the profile of the community, and responding to and influencing the larger political, social, economic, legal and cultural context.

It is the responsibility of the superintendent to conduct a formal evaluation of the probationary administrators and nonprobationary administrators prior to May 15.

This policy supports and does not preclude the ongoing informal evaluation of the administrator's skills, abilities and competence.

Legal Reference:       
Iowa Code §§ 279.8, .21-.23A (2013).
281 I.A.C. 12.3(3); ch 83.

Cross Reference:     
303 Administrative Employees

Adopted: 1.30.1989
Revised/Reviewed: 12.2.2019

Reviewed: 05.16.2022

ADMINISTRATOR PROFESSIONAL DEVELOPMENT

The board encourages the administrators to continue their professional growth by becoming involved in professional organizations, attending conferences, continuing their education, and participating in other professional activities. 

It is the responsibility of the administrators to arrange their schedules in order to attend various conferences and events in which they are involved.  Prior to attendance at an event, the administrator must receive approval from the superintendent.  In the case where overnight travel or unusual expense is involved, the superintendent will bring it to the attention of the board prior to the administrator attending the event. 

The administrator will report to the superintendent after an event.

Legal Reference:       
Iowa Code § 279.8 (2013).
281 I.A.C. 12.7.

Cross Reference:     
302.6 Superintendent Professional Development
401.7 Employee Travel Compensation

Adopted: 1.30.1989
Revised/Reviewed: 12.2.2019

Reviewed: 05.16.2022

ADMINISTRATOR CIVIC ACTIVITIES

The board encourages the administrators to be involved in the school district community by belonging to community organizations and by attending and participating in school district community activities.

It is the responsibility of the administrators to become involved in school district community activities and events.  The board may include a lump sum amount as part of the administrator's compensation to be used specifically for paying the annual fees of the administrator for school district community activities and events if, in the board's judgment, the administrator's participation will further the public purpose of promoting and deriving support for the school district and public education in general.  It is within the discretion of the board to pay annual fees for professional organizations and activities.

Legal Reference:       
Iowa Code § 279.8 (2013).
1990 Op. Att'y Gen. 79.

Cross Reference:       
302.7 Superintendent Civic Activities

Adopted: 12.16.2019

Reviewed: 05.16.2022

ADMINISTRATOR CONSULTING/OUTSIDE EMPLOYMENT

An administrative position is considered full-time employment.  The board expects administrators to give the responsibilities of their positions in the school district precedence over other employment.  An administrator may accept consulting or outside employment for pay as long as, in the judgment of the board and the superintendent, the work is conducted on the administrator's personal time and it does not interfere with the performance of the administrative duties contracted by the board. The administrator should inform the superintendent of their outside consulting or employment. 

The board reserves the right, however, to request the administrator cease the outside employment as a condition of continued employment.  The board will give the administrator thirty days notice to cease outside employment.

Legal Reference:       
Iowa Code §§ 279.8, .21 (2013).

Cross Reference:       
303.3 Administrator Contract and Contract Nonrenewal
303.5 Administrator Duties

Adopted: 12.16.2019

Reviewed: 05.16.2022

DEVELOPMENT AND ENFORCEMENT OF ADMINISTRATIVE REGULATIONS

Administrative regulations may be necessary to implement board policy.  It is the responsibility of the superintendent to develop administrative regulations.

In developing the administrative regulations, the superintendent should consult with administrators or others likely to be affected by the regulations.  Once the regulations are developed, employees, students and other members of the school district community will be informed in a manner determined by the superintendent.

The board will be kept informed of the administrative regulations utilized and their revisions.  The board may review and recommend change of administrative regulations prior to their use in the school district if they are contrary to the intent of board policy.

It is the responsibility of the superintendent to enforce administrative regulations.

Legal Reference:       
Iowa Code § 279.8 (2013).

Cross Reference:       
209 Board of Directors' Management Procedures
304.2 Monitoring of Administrative Regulations

Adopted: 12.16.2019

Reviewed:  06.20.2022

MONITORING OF ADMINISTRATIVE REGULATIONS

The administrative regulations will be monitored and revised when necessary.  It is the responsibility of the superintendent to monitor and revise the administrative regulations.

The superintendent may rely on the board, administrators, employees, students, and other members of the school district community to inform the superintendent about the effect of and possible changes in the administrative regulations.

Legal Reference:       
Iowa Code §§ 279.8, .20 (2013).

Cross Reference:       
209 Board of Directors' Management Procedures
304.1 Development and Enforcement of Administrative Regulations

Adopted: 12.16.2019

Reviewed:  06.20.2022​​​​​​​