210.08 Board Meeting Agenda
210.08 Board Meeting AgendaBOARD MEETING AGENDA
The tentative agenda for each board meeting will state the topics for discussion and action at the board meeting. The agenda is part of the public notice of the board meeting and will be posted and distributed.
Persons requesting to place an item on the agenda must make a request to the superintendent prior to the drafting of the tentative agenda. The person making the request must state the person's name, address, purpose of the presentation, action desired and pertinent background information. Requests from the public may be added to the tentative agenda at the discretion of the superintendent after consultation with the board president. Requests received after the deadline may only be added to the agenda for good cause.
The tentative agenda and supporting documents will be sent to the board members two days prior to the scheduled board meeting. These documents are the private property of the board member. Persons wishing to view the tentative agenda and supporting documents may do so at the central administration office or the school website.
The board will take action only on the items listed on the tentative agenda posted with the public notice. Items added to the agenda may be discussed or taken under advisement by the board. If an added item is acted upon, the minutes of the board meeting will state the reason justifying the immediate action.
It is the responsibility of the board president and superintendent to develop the agenda for each board meeting. The board’s agenda should be approved by the board president prior to dissemination.
Legal Reference:
Iowa Code §§ 21; 279.8 (2013).
1980 Op. Att'y Gen. 269.
Cross Reference:
210 Board of Directors' Meetings
211 Open Meetings
213 Public Participation in Board Meetings
215 Board of Directors' Records
402.5 Public Complaints About Employees
502.4 Student Complaints and Grievances
Adopted: 11.18.2019
Reviewed: 04.20.2022
210.08.E1Board Meeting Agenda Example
210.08.E1Board Meeting Agenda ExampleBOARD MEETING AGENDA EXAMPLE
HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - REGULAR MEETING
Board Room - Harlan Community High School
Day, Month Date, Year
Time (ex. 6:00 p.m.)
A. Call to Order and determination of a quorum, Board President
B. Public Forum
In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.
Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the board may also do so at this time. The board however, will only receive the petitions and not act upon them or their contents.
Normally, speakers will be limited to five minutes. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment. Only individuals recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting.
C. Agenda Approval
D. Presentations
E. Discussion Items
F. Action Items
G. Consent Agenda Approval
F1. Consent Agenda Items
F2. Consent Agenda Items Continued...
H. Policy Reviews
J1. First Reading
J2. First and Final Reading
J3. Second and Final Reading
I. Upcoming Events and Community Updates
1. Superintendent
2. Board President and Board Members
3. Other District Staff, as appropriate
Upcoming Meetings: (If Applicable)
J. Closed Session
K. Board Action (if needed) on Topic Discussed in Closed Session
L. Adjournment
Adopted: 11.18.2019
Reviewed: 03.21.2022