Board Minutes - 2020.05.18 - Public Hearing and Regular Meeting
Board Minutes - 2020.05.18 - Public Hearing and Regular Meeting
(For approval on 6-22-2020)
MAY 18, 2020
The Board met for a public hearing at 5:30 p.m. on Monday, May 18, 2020, for an electronic Zoom meeting that was hosted in the Board Room at Harlan Community High School. President Amy Rueschenberg presided with Board members Jessica Anderson, Al Hazelton, Joni Larsen, Seth Piro, and Tarah Devlin-Lawler. Monte Schechinger was absent.
Media: Bob Bjoin and HMU
APPROVAL OF AGENDA: Piro moved, seconded by Larsen, to approve the agenda. Motion carried 6-0.
PUBLIC HEARING TO AMEND THE 2019-2020 BUDGET: No oral or written comments were received from the public.
ADJOURMENT: Hazelton moved, seconded by Devlin-Lawler to adjourn. Motion carried 6-0 and the budget hearing was adjourned at 5:44 p.m.
REGULAR MEETING
The Board met for a regular meeting at 5:44 p.m. on Monday, April 6, 2020, for an electronic Zoom meeting that was hosted in the Board Room at Harlan Community High School. President Amy Rueschenberg presided with Board members Jessica Anderson, Al Hazelton, Joni Larsen, Seth Piro, and Tarah Devlin-Lawler. Monte Schechinger was absent.
Media: Bob Bjoin and HMU
APPROVAL OF AGENDA: Devlin-Lawler moved, seconded by Piro, to approve the agenda. Motion carried 6-0.
PRESENTATIONS: President Rueschenberg shared the Board’s congratulations and appreciation of this year’s retirees: Brent Tucker, Diana Rauterkus, Nancy Osborn, Matt Koesters, and Kim Zaccone. Mrs. Johnson recognized the Board members for school board appreciation month.
DISCUSSION ITEMS: The board discussed an update on return to learn and reopening guidance, an update on CARES school emergency relief funds, staffing update, and schedule of board meetings.
ACTION ITEMS:
RESIGNATION OF PERSONNEL: Anderson moved, seconded by Larsen to approve the resignation of Carmen Rasmussen as Elementary Food Service. Motion carried 6-0.
EMPLOYMENT OF PERSONNEL: Devin-Lawler moved, seconded by Hazelton to approve the employment of Cara Ferry as 1st Grade Teacher; Dean Mosher as MS Boys Basketball Coach, Whitney Hillgartner as HS Assistant Girls Track Coach; Jami Andersen as Head Bowling Coach; and Sam Brummer as HS Girls Assistant Basketball Coach. Motion carried 6-0.
APPROVE THE 2019-2020 HARLAN COMMUNITY HIGH SCHOOL GRADUATES: Anderson moved, seconded by Larsen to approve the 2019-2020 Harlan Community High School graduates as presented. Motion carried 6-0.
APPROVAL OF AMENDMENT TO 2019-2020 BUDGET: Piro moved, seconded by Devlin-Lawler to approve amendment to the 2019-2020 budget. Motion carried 6-0.
APPROVAL OF BUS BIDS: Hazelton moved, seconded by Piro to approve the low bid with Truck Center Companies. Motion carried 6-0.
APPROVAL OF THE PURCHASE OF STAFF LAPTOPS: Devlin-Lawler moved, seconded by Anderson to approve the recommended low bid from Thinkspace IT for the purchase of staff laptops for $27,541.80. Motion carried 6-0.
APPROVAL OF THE PURCHASE OF STUDENT LAPTOPS (4 year lease purchase): Anderson moved, seconded by Larsen to approve the recommended low bid from Riverside Technologies for the purchase/lease of student laptops for $142,500. Motion carried 6-0.
APPROVAL OF CONSENT AGENDA: Piro moved, seconded by Anderson to approve the consent agenda as presented. This included the minutes from the previous board meetings, accounts payable for April and May, May General Fund (Operating Warrants), Trust Fund Warrants, Agency Fund Warrants, Physical Plant and Equipment Fund Warrants, Financial Reports, and Non-Personnel Contract with Council Bluffs Community School District. The approved warrants are as follows:
OPERATING FUND |
||
AHLERS & COONEY, P.C. |
LEGAL SERVICES |
1,159.50 |
BAUGHMAN, ELAINE |
HOMEBOUND MILEAGE |
56.16 |
BAXTER LUMBER AND HARDWARE |
SUPPLIES |
73.98 |
BOMGAARS |
SUPPLIES |
57.82 |
CARQUEST |
PARTS |
92.68 |
CCP INDUSTRIES |
SUPPLIES |
321.12 |
CHRISTIE, DR. DICK |
PURCHASED SERVICES |
2,018.52 |
COUNCIL BLUFFS COMMUNITY SCHOOL DISTRICT |
SPED BILLING |
5,615.40 |
DELTA DENTAL |
EMPLOYEE INSURANCE |
10,176.03 |
DIAMOND VOGEL |
SUPPLIES |
2,547.20 |
ELEVATE ROOFING |
PURCHASED SERVICES |
499.50 |
EXIRA-ELK HORN-KIMBALLTON SCHOOL DISTRICT |
OPEN ENROLLMENT TUITION |
7,062.50 |
FARM SERVICE COOP |
FUEL |
1,142.31 |
FARMERS MUTUAL COOP TELEPHONE CO. |
TELEPHONE SERVICE |
3,789.87 |
FATHER FLANAGAN'S BOY'S HOME |
TUITION |
1,624.50 |
FLINN SCIENTIFIC INC. |
MATERIALS |
530.15 |
FOREVER GREEN LAWNCARE |
PURCHASED SERVICES |
545.00 |
FOX MACHINE SHOP |
PURCHASED SERVICES |
40.00 |
GABRIEL FIRST CORP. |
SUPPLIES |
3,654.32 |
GREATAMERICA FINANCIAL SERVICES |
COPIER LEASES |
1,585.00 |
GREEN HILLS AEA |
REGISTRATION |
25.00 |
HARLAN MUNICIPAL UTILITIES |
UTILITIES |
25,666.62 |
HARLAN NEWSPAPERS |
SUPPLIES/LEGAL PUBLICATIONS |
206.53 |
HARRIS BANK P-CARD |
TRAVEL/SUPPLIES/POSTAGE |
3,531.39 |
HORIZON EQUIPMENT |
PARTS |
177.62 |
IMPACT7G |
PURCHASED SERVICES |
1,327.50 |
J.W. PEPPER & SON |
MATERIALS |
195.94 |
KEAST AUTO CENTER |
PARTS |
61.03 |
KROGER & SONS HAULING, LLC |
GARBAGE COLLECTION |
440.00 |
LIFESCAPE - CHILDREN'S CARE |
SPED BILLING |
8,696.00 |
MADISON NATIONAL LIFE |
EMPLOYEE INSURANCE |
2,892.55 |
MEDICAL ENTERPRISES, INC. |
PURCHASED SERVICES |
1,430.00 |
MEINERS PLUMBING AND HEATING |
PURCHASED SERVICES |
1,662.19 |
MID AMERICAN ENERGY |
UTILITIES |
10.15 |
NAPA |
SUPPLIES |
126.59 |
OMAHA WORLD HERALD |
SUBSCRIPTION |
310.75 |
OUR OWN UPHOLSTERY |
PURCHASED SERVICES |
48.00 |
PIPER SANDLER |
PURCHASED SERVICES |
1,000.00 |
POWERSCHOOL |
TRAINING |
896.00 |
ROGERS PEST CONTROL LLC |
PEST CONTROL |
196.00 |
SCHOOL HEALTH CORPORATION |
SUPPLIES |
913.52 |
SHELBY COUNTY SOLID WASTE AGENCY |
GARBAGE |
9.50 |
SIOUX CITY COMMUNITY SCHOOL DISTRICT |
TUITION |
1,681.68 |
STESSMAN, THOMAS |
PARTS |
32.10 |
STUDER HARLAN DO IT BEST HARDWARE |
SUPPLIES |
865.18 |
VERIZON WIRELESS |
TELEPHONE SERVICE |
650.42 |
VISUAL EDGE INC. DBA COUNSEL OFFICE |
COPIER LEASES |
661.46 |
W.W. GRAINGER, INC. |
SUPPLIES |
3,458.44 |
WELLMARK BLUE CROSS/BLUE SHIELD |
EMPLOYEE INSURANCE |
129,079.28 |
STUDENT ACTIVITY FUND |
||
BENDORF, ERIN |
TRAPSHOOTING REFUND |
310.00 |
BIEKER, JIM |
TRAPSHOOTING REFUND |
155.00 |
BLADT, GREG |
TRAPSHOOTING REFUND |
102.50 |
BLUM, TODD |
TRAPSHOOTING REFUND |
134.00 |
BRUCK, PAUL |
TRAPSHOOTING REFUND |
123.50 |
BSN SPORTS |
SUPPLIES |
1,500.00 |
BUCK, JEANIE |
TRAPSHOOTING REFUND |
113.00 |
BURCHETT, ROSS |
TRAPSHOOTING REFUND |
155.00 |
BURROUGHS, PATTI |
TRAPSHOOTING REFUND |
113.00 |
CARTER, SHAWN |
TRAPSHOOTING REFUND |
192.00 |
CHRISTENSEN, JAY |
TRAPSHOOTING REFUND |
134.00 |
COTE, DONALD |
TRAPSHOOTING REFUND |
92.00 |
DECKER SPORTING GOODS |
SUPPLIES |
2,804.00 |
FINK, BARBIE |
TRAPSHOOTING REFUND |
155.00 |
FLORAL ELEGANCE AND UNIQUE GIFTS |
SUPPLIES |
348.50 |
FREDERICK, STACIE |
TRAPSHOOTING REFUND |
155.00 |
GAUL, SARA |
TRAPSHOOTING REFUND |
113.00 |
GORDEN, CHARLES |
TRAPSHOOTING REFUND |
155.00 |
GRIFFITH, TERESA |
TRAPSHOOTING REFUND |
155.00 |
GROSS, BECKY |
TRAPSHOOTING REFUND |
134.00 |
GROSS, DENNY |
TRAPSHOOTING REFUND |
134.00 |
GUBBELS, JOE |
TRAPSHOOTING REFUND |
123.50 |
HANNAH TUNENDER & NORTHEAST COMM. COLLEGE |
SCHOLARSHIP |
200.00 |
HARRIS BANK P-CARD |
TRAVEL/SUPPLIES/POSTAGE |
2,806.77 |
HEITHOFF, CHAD |
TRAPSHOOTING REFUND |
144.50 |
HENDRICKS, LIANA |
TRAPSHOOTING REFUND |
123.50 |
IOWA CHEER COACHES ASSN. |
MEMBERSHIP |
45.00 |
JACOBSEN, AUSTIN |
TRAPSHOOTING REFUND |
134.00 |
JOSTENS INC. |
SUPPLIES |
630.48 |
KENKEL, KAREN |
TRAPSHOOTING REFUND |
160.50 |
KLEIN, CONNIE |
TRAPSHOOTING REFUND |
144.50 |
KOPIASZ, JUNE |
TRAPSHOOTING REFUND |
144.50 |
LAWYER, STACY |
TRAPSHOOTING REFUND |
184.00 |
LOUDY, STEPHANIE |
TRAPSHOOTING REFUND |
134.00 |
LUTHERAN SERVICES IN IOWA |
FUNDRAISING PAYMENT |
266.36 |
MAGES, DAVID |
TRAPSHOOTING REFUND |
278.50 |
MAGES, RANDY |
TRAPSHOOTING REFUND |
155.00 |
MCCALL, JUSTINE |
TRAPSHOOTING REFUND |
102.50 |
MCDANIEL, BILL |
TRAPSHOOTING REFUND |
123.50 |
MUENCHRATH, JOEY & HEATHER |
TRAPSHOOTING REFUND |
310.00 |
MUENCHRATH, TOM & MARCY |
TRAPSHOOTING REFUND |
289.00 |
MUSICH, KEVIN |
TRAPSHOOTING REFUND |
134.00 |
NATIONAL ASSN. OF STUDENT COUNCILS |
MEMBERSHIP |
95.00 |
NATIONAL FFA ORGANIZATION |
SUPPLIES |
1,064.90 |
OBRECHT, JENNIFER |
TRAPSHOOTING REFUND |
310.00 |
OBRECHT, STEVE |
TRAPSHOOTING REFUND |
144.50 |
PETERSEN, ANDY |
TRAPSHOOTING REFUND |
144.50 |
RASMUSSEN, LAURA |
TRAPSHOOTING REFUND |
144.50 |
REDLER, ALAN |
TRAPSHOOTING REFUND |
134.00 |
REINIG, MICHELLE |
TRAPSHOOTING REFUND |
144.50 |
REINIG, SARAH |
TRAPSHOOTING REFUND |
92.00 |
REISZ, JOHN |
TRAPSHOOTING REFUND |
144.50 |
SCHECHINGER, JAY |
TRAPSHOOTING REFUND |
46.00 |
SCHMIDT, JEFF |
TRAPSHOOTING REFUND |
144.50 |
SLATER, CHRISTINA |
PROM REFUND |
130.00 |
SMITH, ANGELA |
TRAPSHOOTING REFUND |
236.50 |
SPORTSGRAPHICS, INC. |
SUPPLIES |
1,650.00 |
SWANK, DAVID |
TRAPSHOOTING REFUND |
102.50 |
THOMETZ, JOHN |
TRAPSHOOTING REFUND |
278.50 |
TUCKER, DORI |
TRAPSHOOTING REFUND |
155.00 |
WAGEMAN, BRIAN |
TRAPSHOOTING REFUND |
454.50 |
WALDRON, AMANDA |
TRAPSHOOTING REFUND |
134.00 |
MANAGEMENT FUND |
||
STUDENT ASSURANCE SERVICES, INC. |
INSURANCE |
750.00 |
CAPITAL FUNDS PROJECT |
||
CBP REPAIR |
PURCHASED SERVICES |
163.99 |
HARRIS BANK P-CARD |
TRAVEL/SUPPLIES/POSTAGE |
16.04 |
KS STATEBANK |
COMPUTER LEASE |
97,164.00 |
PHYSICAL PLANT & EQUIPMENT |
||
AMERICAN TIME & SIGNAL COMPANY |
EQUIPMENT |
3,642.75 |
CONTROL SERVICES INC. |
PURCHASED SERVICES |
868.00 |
GETZSCHMAN HEATING, LLC |
PURCHASED SERVICES |
2,914.00 |
HARRIS BANK P-CARD |
TRAVEL/SUPPLIES/POSTAGE |
349.53 |
INTERFACE AMERICAS, INC. |
CARPET |
966.05 |
KEAST AUTO CENTER |
VEHICLE PURCHASE |
18,000.00 |
POWERSCHOOL |
SOFTWARE |
9,256.00 |
RSM US LLP |
PURCHASED SERVICES |
1,869.00 |
W.W. GRAINGER, INC. |
EQUIPMENT |
7,500.00 |
SCHOOL NUTRITION FUND |
||
ANDERSEN, MICHELLE |
LUNCH REFUND |
50.00 |
ANDERSON, RHONDA |
LUNCH REFUND |
12.25 |
ARKFELD, SHIRLEY |
LUNCH REFUND |
25.82 |
BARNES, DENISE |
LUNCH REFUND |
2.20 |
BRUCK, JULIE |
LUNCH REFUND |
48.51 |
CACY, CARA |
LUNCH REFUND |
8.88 |
CHRISTENSEN, MICHAEL |
LUNCH REFUND |
21.42 |
EARTHGRAINS COMPANY |
SUPPLIES |
370.92 |
FARMERS MUTUAL COOP TELEPHONE CO. |
TELEPHONE SERVICE |
240.00 |
FLESHMAN, SHARI |
LUNCH REFUND |
13.40 |
FRIES, BRENDA |
LUNCH REFUND |
11.50 |
GORDEN, MICAH |
LUNCH REFUND |
12.75 |
GROSS, ANNETTE |
LUNCH REFUND |
8.04 |
HARRIS BANK P-CARD |
TRAVEL/SUPPLIES/POSTAGE |
107.64 |
HARRIS SCHOOL SOLUTIONS |
SOFTWARE RENEWAL |
4,635.22 |
HAYS, DEANN |
LUNCH REFUND |
31.30 |
HILAND DAIRY |
SUPPLIES |
7,890.03 |
HILARIO, CHRISTINA |
LUNCH REFUND |
49.50 |
HOEGH, ANNA |
LUNCH REFUND |
27.31 |
JUHL, CINDY |
LUNCH REFUND |
23.50 |
KECK FOODS |
SUPPLIES |
174.57 |
KISTNER, JENNIFER |
LUNCH REFUND |
6.45 |
KLOEWER, LORA |
LUNCH REFUND |
23.90 |
KLOEWER, PRUDY |
LUNCH REFUND |
36.75 |
KRAMER, STEFANIE |
LUNCH REFUND |
84.86 |
KREIHBIEL, MARILYN |
LUNCH REFUND |
26.34 |
KRUSE REFRIGERATION & ELECTRIC |
PURCHASED SERVICES |
746.50 |
LANGE, TATUM |
LUNCH REFUND |
20.09 |
LARSEN SUPPLY COMPANY |
SUPPLIES |
69.60 |
LEMON, JAMMIE |
LUNCH REFUND |
2.50 |
MANZ, ALISON |
LUNCH REFUND |
124.22 |
MARTIN BROS. DISTRIBUTING CO. |
SUPPLIES |
11,100.08 |
MILLER, ANDREA |
LUNCH REFUND |
10.61 |
MUMM, CONNIE |
LUNCH REFUND |
12.53 |
NELSON, HEATHER |
LUNCH REFUND |
14.38 |
PAULEY, MARY |
LUNCH REFUND |
39.35 |
POWERS, RHONDA |
LUNCH REFUND |
170.87 |
SCHWERY, BRANDON |
LUNCH REFUND |
20.16 |
SONDERMAN, JULIE |
LUNCH REFUND |
100.32 |
STEIN, KAREN |
LUNCH REFUND |
27.99 |
SWENSON, TRISHA |
LUNCH REFUND |
12.69 |
TAGGS, MARY |
LUNCH REFUND |
25.50 |
WEISENBORN, LORI |
LUNCH REFUND |
10.20 |
WILLIAMS, NICOLE |
LUNCH REFUND |
13.11 |
POLICY REVIEW/APPROVAL – SECOND/FINAL REVIEW: Hazelton moved, seconded by Devlin-Lawler to approve the first reading and final review of policies as presented. Policy 504.1 – Student Government; Policy 504.3R1 – Student Publications Code; Policy 505.3 – Student Honors and Awards; Policy 505.7 – Commencement; Policy 505.8R1 – Parent and Family Engagement Building-Level Regulation; Policy 506.2R1 – Use of Directory Information; Policy 506.3 – Student Photographs; Policy 506.4 – Student Library Circulation Records; Policy 507.3 – Communicable Diseases – Students; Policy 507.5 – Emergency Plans and Drills; Policy 507.6 – Student Insurance; Policy 507.7 – Custody and Parental Rights; Policy 508.1 – Class or Student Group Gifts are new policies that are officially adopted. Policy 504.2 – Student Organizations; Policy 504.4 – Student Performances; Policy 504.5 – Student Fund Raising; Policy 505.1 – Student Progress Reports and Conferences; Policy 505.2 – Student Promotion – Retention – Acceleration; Policy 505.4 – Testing Program; Policy 505.6 – Early Graduation; Policy 505.8 – Parent and Family Engagement District-Wide Policy; Policy 506.1 – Education Records Access; Policy 506.1E8 – Annual Notice; Policy 506.1R1 – Use of Education Records Request; Policy 506.2 – Student Directory Information; Policy 506.2E1 – Authorization for Releasing Student Directory Information; Policy 507.1 – Student Health and Immunization Certificates; Policy 507.4 – Student Illness or Injury at School are current policies that the board approved final revisions. Motion carried 6-0.
ADJOURNMENT: Devlin-Lawler moved, seconded by Piro to adjourn. Motion carried 6-0 and the meeting was adjourned at 6:31 p.m.
Next Meeting: – June 22, 2020, 5:30 p.m. – Board Room (via Zoom)
_________________________ _____________________________
Board President Board Secretary