Board Minutes - 2021.05.10 - Public Hearing and Regular Meeting
Board Minutes - 2021.05.10 - Public Hearing and Regular Meeting
(For approval on 6-14-2021)
MAY 10, 2021
The Board met for a public hearing at 6:00 p.m. on Monday, May 10, 2021, in the Media Center at Harlan Community High School. President Amy Rueschenberg presided with Board members Jessica Anderson, Al Hazelton, Joni Larsen, Seth Piro, and Joe Herzberg. Monte Schechinger was absent.
Media: Bob Bjoin
APPROVAL OF AGENDA: Herzberg moved, seconded by Hazelton, to approve the agenda. Motion carried 6-0.
PUBLIC HEARING TO AMEND THE 2020-2021 BUDGET: No oral or written comments were received from the public.
ADJOURMENT: Larsen moved, seconded by Piro to adjourn. Motion carried 6-0 and the budget hearing was adjourned at 6:04 p.m.
REGULAR MEETING
The Board met for a regular meeting at 6:04 p.m. on Monday, May 10, 2021, in the Media Center at Harlan Community High School. President Amy Rueschenberg presided with Board members Jessica Anderson, Al Hazelton, Joni Larsen, Seth Piro, and Joe Herzberg. Monte Schechinger was absent.
Media: Bob Bjoin
APPROVAL OF AGENDA: Hazelton moved, seconded by Herzberg, to approve the agenda. Motion carried 6-0.
APPROVAL OF AMENDMENT TO THE 2020 – 2021 BUDGET: Anderson moved, seconded by Larsen to approve the amendment to the 2020 – 2021 budget as presented. Motion carried 6-0.
DISCUSSION ITEMS: Mrs. Johnson shared her appreciation of the school board members for Board Appreciation Month. Mrs. Johnson shared a superintendent report on the school day, teacher handbook, and a district-wide retiree reception to be held on Wednesday, May 26th right after school.
ACTION ITEMS:
RESIGNATION OF PERSONNEL: Anderson moved, seconded by Hazelton to approve the resignations of Kelsey Sheets Schechinger as Kindergaten Teacher; Willie Baughman as HS Math Teacher, Head Volleyball Coach, MS Girls Basketball Coach, and Girls Golf Coach; Ryan Meyer as MS Band Teacher and MS/HS Jazz Band; Devin Yeoman as HS Science Teacher; Cheryl Andersen as Kindergarten Teacher; Anne Kintner as .65 Elementary Art Teacher; Mike Davis as MS Art Teacher; Jeff Hastert as MS Boys Track Coach; Holly Borkowski as TLC Building Instructional Leader; Tom Stessman as District Maintenance; Su Buschkamp as MS Food Service; Holly Heronimus as MS Special Education Associate; and Jim Fleshman as Elementary Special Education Associate. Motion carried 6-0.
EMPLOYMENT OF PERSONNEL: Herzberg moved, seconded by Piro to approve the employment of Josie Esser as 3rd Grade Teacher; Angela Breyfogle as 2nd Grade Teacher; Alison McElroy as Preschool Teacher; and Jeff Hastert as Freshman Baseball Coach. Motion carried 6-0.
Anderson moved, seconded by Larsen to approve the employment of Dillon Stane as HS Science Teacher pending his release from his teaching contract. Motion carried 6-0.
AMENDED PERSONNEL CONTRACTS: Hazelton moved, seconded by Herzberg to approve the amended personnel contracts. A contract for Cindy Redler that combined her previous two associate contracts to one interventionist contract; a contract for Gaylen Petsche for reduced hours per day; and a contract for Jared Klein with a 15% package increase due to comparability studies. Motion carried 6-0.
APPROVAL OF CONTROL SERVICES MAINTENANCE AGREEMENT: Piro moved, seconded by Herzberg to approve the Control Services maintenance agreement as presented. Motion carried 6-0.
APPROVAL OF BUS BIDS: Piro moved, seconded by Anderson to approve the bid from Truck Center Companies for a 2022 Thomas Bus for $96,900. Motion carried 6-0.
APPROVAL OF SAN TECHNOLOGY PURCHASE: Piro moved, seconded by Anderson to approve the bid from RSM for $39,232. Motion carried 6-0.
APPROVAL OF 2020-2021 HARLAN COMMUNITY HIGH SCHOOL GRADUATES: Larsen moved, seconded by Herzberg to approve 2020-2021 Harlan Community High School Graduates as presented. Motion carried 6-0.
APPROVAL OF AUDIT BIDS: Hazelton moved, seconded by Herzberg to approve the three year audit bid from Schroer and Associates P.C. for an annual fee of $9,200. If federal funds received exceed $750,000 and a single audit is required, the annual fee will be $10,500. Motion carried 6-0.
APPROVAL OF OUT OF STATE MUSIC TRIP: Piro moved, seconded by Larsen to approve the music trip to Memphis in March of 2022. Motion carried 6-0.
APPROVAL OF CONSENT AGENDA: Hazelton moved, seconded by Herzberg to approve the consent agenda as presented. This included the minutes from the previous board meetings, accounts payable for April and May, May General Fund (Operating Warrants), Trust Fund Warrants, Agency Fund Warrants, Physical Plant and Equipment Fund Warrants, and Financial Reports. The approved warrants are as follows:
|
OPERATING FUND |
||
|
AHLERS & COONEY, P.C. |
LEGAL SERVICES |
545.00 |
|
ARKFELD, BRENDA |
SUPPLIES |
77.48 |
|
CAPITAL SANITARY SUPPLY |
SUPPLIES |
17,209.00 |
|
CAROLINA BIOLOGICAL SUPPLY CO. |
SUPPLIES |
308.77 |
|
CARQUEST |
PARTS |
768.53 |
|
CINTAS |
LAUNDRY |
111.80 |
|
CJ STORK PROPERTIES, LLC |
COVID FACILITY RENTAL |
750.00 |
|
CORNHUSKER INTERNATIONAL TRUCK |
PARTS |
451.40 |
|
COUNCIL BLUFFS COMMUNITY SCHOOL DISTRICT |
SPED BILLING |
7,341.02 |
|
CUMMINS SALES AND SERVICE |
REPAIRS |
750.06 |
|
DELTA DENTAL |
EMPLOYEE INSURANCE |
9,512.12 |
|
DUKE AERIAL EQUIPMENT, INC |
REPAIRS |
916.07 |
|
EASTERN NEBRASKA HUMAN SERVICES |
SPED BILLING |
3,168.00 |
|
ELECTRONIC CONTRACTING COMPANY |
PURCHASED SERVICES |
517.50 |
|
FARM SERVICE COOP |
FUEL |
8,469.91 |
|
FARMERS MUTUAL COOP TELEPHONE CO. |
TELEPHONE SERVICE |
3,795.50 |
|
FILTER SHOP |
COVID EQUIPMENT |
1,234.29 |
|
FOLLETT SCHOOL SOLUTIONS, INC. |
PURCHASED SERVICES |
23.76 |
|
GABRIEL FIRST CORP. |
SUPPLIES |
1,933.09 |
|
GREATAMERICA FINANCIAL SERVICES |
COPIER LEASES |
1,585.00 |
|
HARLAN MUNICIPAL UTILITIES |
UTILITIES |
39,199.17 |
|
HARLAN NEWSPAPERS |
SUPPLIES/LEGAL PUBLICATIONS |
490.78 |
|
HARRIS BANK P-CARD |
TRAVEL/SUPPLIES/POSTAGE |
4,758.64 |
|
HEARTLAND AEA |
SCCS TITLE IIA PURCHASES |
190.00 |
|
HOUGHTON MIFFLIN COMPANY |
SUPPLIES |
806.37 |
|
I LOVE U GUYS FOUNDATION |
REGISTRATION |
50.00 |
|
IOWA HIGH SCHOOL MUSIC ASSOCIATION |
REGISTRATION |
165.75 |
|
IOWA SCHOOL FINANCE INFORMATION SYSTEMS |
BACKGROUND CHECKS |
72.00 |
|
IOWA WESTERN COMMUNITY COLLEGE |
BUS CLASS |
100.00 |
|
J.W. PEPPER & SON, INC. |
MATERIALS |
226.48 |
|
KROGER & SONS HAULING, LLC |
GARBAGE COLLECTION |
4,525.00 |
|
LAWSON, DIANNE |
PURCHASED SERVICES |
200.00 |
|
LIFESCAPE - CHILDREN'S CARE |
SPED BILLING |
11,407.00 |
|
MADISON NATIONAL LIFE |
EMPLOYEE INSURANCE |
2,795.43 |
|
MARTIN BROS. DISTRIBUTING CO. |
SUPPLIES |
62.25 |
|
MCELWAIN, DAN |
PURCHASED SERVICES |
200.00 |
|
MEINERS PLUMBING AND HEATING |
PURCHASED SERVICES |
2,822.02 |
|
NELSON FARM SUPPLY |
SUPPLIES |
145.70 |
|
NELSON, JANET |
IPERS REFUND |
722.56 |
|
OMAHA DOOR & WINDOW CO., INC. |
REPAIRS |
2,164.00 |
|
OMAHA WORLD HERALD |
SUBSCRIPTION/CLASSROOM MATERIAL |
585.91 |
|
OUR OWN UPHOLSTERY |
PURCHASED SERVICES |
40.00 |
|
PETERSEN FAMILY WELLNESS CENTER |
WELLNESS PROGRAM |
226.80 |
|
PETERSEN MOTORS LLC |
REPAIRS |
461.95 |
|
PITTS FAMILY & SPORTS CHIROPRATIC |
EMPLOYEE PHYSICALS |
380.00 |
|
ROBERT BROOKE AND ASSOCIATES |
SUPPLIES |
118.38 |
|
ROGERS PEST CONTROL LLC |
PEST CONTROL |
312.00 |
|
SCHOOL BUS SALES |
PARTS |
603.68 |
|
SHELBY COUNTY SOLID WASTE AGENCY |
GARBAGE |
106.40 |
|
SHELBY COUNTY STATE BANK |
HSA CONTRIBUTION |
233.33 |
|
SIOUX CITY FOUNDRY CO. |
SUPPLIES |
306.50 |
|
SONDERMAN CLEANING SERVICE |
PURCHASED SERVICES |
187.00 |
|
STEIN, CAROL |
SUPPLIES |
12.87 |
|
STUDER HARLAN DO IT BEST HARDWARE |
SUPPLIES |
277.30 |
|
THYSSENKRUPP ELEVATOR CORPORATION |
ELEVATOR INSPECTION |
233.43 |
|
TIMBERLINE BILLING SERVICES LLC |
MEDICAID BILLING SERVICES |
78.42 |
|
TRUCK CENTER COMPANIES |
REPAIRS |
1,554.83 |
|
U.S. CELLULAR |
COVID PURCHASED SERVICES |
422.40 |
|
VANWALL EQUIPMENT |
REPAIRS |
1,161.00 |
|
VERIZON WIRELESS |
TELEPHONE SERVICE |
530.94 |
|
VETTER EQUIPMENT CO. |
PARTS |
877.28 |
|
VISUAL EDGE INC. DBA COUNSEL OFFICE |
COPIER LEASES |
2,104.70 |
|
W.W. GRAINGER, INC. |
SUPPLIES |
4,056.81 |
|
WELLMARK BLUE CROSS/BLUE SHIELD |
EMPLOYEE INSURANCE |
128,457.06 |
|
STUDENT ACTIVITY FUND |
||
|
ABRAHAM CATERING |
PROM EXPENSE |
5,406.00 |
|
ABRAHAM LINCOLN HIGH SCHOOL |
ENTRY FEES |
90.00 |
|
ARMBRUST, GERALD |
OFFICIATING |
180.00 |
|
ARROW STAGE LINES |
PROM EXPENSE |
5,344.00 |
|
ARVIN, BRIAN |
OFFICIATING |
115.00 |
|
BEKKERUS, PATTI |
PURCHASED SERVICES |
150.00 |
|
BELT, RICHARD |
OFFICIATING |
140.00 |
|
BSN SPORTS |
SUPPLIES |
2,372.94 |
|
CARROLL COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
175.00 |
|
CARROLL, SANDRA |
PURCHASED SERVICES |
45.00 |
|
CITY OF HARLAN |
FACILITY RENTAL |
4,000.00 |
|
DEREMER, RON |
OFFICIATING |
390.00 |
|
DOTZLER, BRIAN |
PROM EXPENSE |
500.00 |
|
EARLHAM COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
110.00 |
|
FLORAL ELEGANCE AND UNIQUE GIFTS |
SUPPLIES |
45.50 |
|
GLANZ, STEVE |
OFFICIATING |
135.00 |
|
GLENWOOD COMMUNITY SCHOOL DISTRICT |
FACILITY RENTAL |
1,156.25 |
|
GRUDLE, WAYNE |
OFFICIATING |
70.00 |
|
HARRIS BANK P-CARD |
TRAVEL/SUPPLIES/POSTAGE |
4,039.25 |
|
HARRIS, MARCUS |
OFFICIATING |
130.00 |
|
HOPKINS, JIM |
OFFICIATING |
145.00 |
|
HUFF, DAVID |
OFFICIATING |
400.00 |
|
IOWA F.F.A. ASSOCIATION |
REGISTRATION |
612.00 |
|
ITSAVVY LLC |
EQUIPMENT |
2,400.00 |
|
JOSTENS INC. |
SUPPLIES |
1,121.57 |
|
KRAMMEN, SCOTT |
OFFICIATING |
125.00 |
|
KUEMPER CATHOLIC HIGH SCHOOL |
ENTRY FEES |
170.00 |
|
LANGUAGE TESTING INTERNATIONAL |
ENTRY FEES |
325.00 |
|
LEWIS CENTRAL COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
345.00 |
|
LINEBACKER INC |
SUPPLIES |
891.00 |
|
LOGO'D UP LLC |
SUPPLIES |
974.55 |
|
MIDSTATES BANK |
TRAVEL |
240.00 |
|
MISSOURI VALLEY COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
80.00 |
|
NAHNSEN, JOHN |
OFFICIATING |
135.00 |
|
NATIONAL ASSN. STUDENT COUNCILS |
MEMBERSHIP |
95.00 |
|
NDIAYE, DAOUDA |
OFFICIATING |
130.00 |
|
NUTRITION FUND |
SUPPLIES |
302.94 |
|
RED OAK COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
100.00 |
|
ROSE BRAND |
SUPPLIES |
435.97 |
|
SHENANDOAH COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
100.00 |
|
SPECIAL OLYMPICS |
FUNDRAISING PAYMENT |
300.00 |
|
STANLEY, MIKE |
OFFICIATING |
400.00 |
|
TROPHIES PLUS |
SUPPLIES |
63.91 |
|
UPTOWN SPORTING GOODS |
SUPPLIES |
102.46 |
|
WAUKEE COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
140.00 |
|
WILLIAMS, SEAN |
OFFICIATING |
130.00 |
|
WINTERSET COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
100.00 |
|
WOHLERS, PAIGE |
OFFICIATING |
130.00 |
|
WULK, MATTHEW |
OFFICIATING |
200.00 |
|
MANAGEMENT FUND |
||
|
EMC INSURANCE CASUALTY COMPANY |
INSURANCE DEDUCTABLE |
112.10 |
|
CAPITAL FUNDS PROJECT |
||
|
HARRIS BANK P-CARD |
TRAVEL/SUPPLIES/POSTAGE |
182.03 |
|
PHYSICAL PLANT & EQUIPMENT |
||
|
CAPITAL SANITARY SUPPLY |
EQUIPMENT |
13,980.00 |
|
CLARK EQUIPMENT CO. |
EQUIPMENT |
4,284.88 |
|
COMBUSTION CONTROL CO. |
REPAIRS |
4,933.30 |
|
CONTROL SERVICES INC. |
PURCHASED SERVICES |
19,531.20 |
|
ELEVATE ROOFING |
PURCHASED SERVICES |
595.84 |
|
GETZSCHMAN HEATING, LLC |
PURCHASED SERVICES |
3,931.00 |
|
HARRIS BANK P-CARD |
TRAVEL/SUPPLIES/POSTAGE |
589.99 |
|
MEINERS PLUMBING AND HEATING |
PURCHASED SERVICES |
35,087.64 |
|
RIEMANN MUSIC, INC. |
REPAIRS |
171.09 |
|
TRANE U.S. INC |
PURCHASED SERVICES |
2,596.75 |
|
SCHOOL NUTRITION FUND |
||
|
ATLANTIC BOTTLING CO. |
SUPPLIES |
162.21 |
|
FARMERS MUTUAL COOP TELEPHONE CO. |
TELEPHONE SERVICE |
31.27 |
|
GOODWIN TUCKER GROUP |
REPAIRS |
5,822.47 |
|
HARRIS BANK P-CARD |
TRAVEL/SUPPLIES/POSTAGE |
84.95 |
|
HARRIS SCHOOL SOLUTIONS |
MERCHANT PROCESSING |
184.80 |
|
KRUSE REFRIGERATION & ELECTRIC |
PURCHASED SERVICES |
681.00 |
|
MARTIN BROS. DISTRIBUTING CO. |
SUPPLIES |
31,091.28 |
|
MEINERS PLUMBING AND HEATING |
PURCHASED SERVICES |
638.84 |
|
RAPIDS |
SUPPLIES |
106.06 |
|
W.W. GRAINGER, INC. |
SUPPLIES |
150.45 |
POLICY REVIEW – FIRST READING: Anderson moved, seconded by Herzberg to approve the first reading of policies as presented. Policy 701.2 – Transfer of Funds; Policy 701.3 – Financial Records; Policy 702 – Cash in Buildings; Policy 704.1 – Local – State – Federal – Miscellaneous Revenue; Policy 704.6 – Online Fundraising Campaigns – Crowdfunding; Policy 706.2 – Payroll Deductions; Policy 707.4 – Audit; Policy 707.5R1 – Internal Controls Procedure; Policy 801.4 – Site Acquisition; Policy 803.1 – Disposition of Obsolete Equipment; Policy 904.1 – Transporting Students in Private Vehicles; and Policy 905.2 – Tobacco/Nicotine-Free Environment which are current policies that will be amended upon second reading next month. Motion carried 6-0.
POLICY REVIEW – SECOND/FINAL READING: Hazelton moved, seconded by Larsen to approve the second and final reading of policies as presented. Policy 401.13 – Staff Technology Use/Social Networking; Policy 401.13R1 – Staff Technology Use/Social Networking Regulation – DELETE; Policy 401.12 Employee Use of Cell Phones; and Policy 401.12R1 – Employee Use of Cell Phones Administrative Regulation are current policies that are finalized with the second reading. Motion carried 6-0.
CLOSED SESSION FOR SUPERINTENDENT EVALUATION: Jessica moved that the board go into closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code 21.5(1)(a) and to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual’s reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i). Roll call vote followed: Rueschenberg – Aye; Anderson – Aye; Piro – Aye; Larsen – Aye, Herzberg – Aye, and Hazelton – Aye. The board entered into closed session at 6:44 p.m.
The board entered open session at 7:03 p.m.
ADJOURNMENT: Herzberg moved, seconded by Hazelton to adjourn. Motion carried 6-0 and the meeting was adjourned at 7:04 p.m.
Next Meeting: – June 14, 2021, 6:00 p.m. – HS Media Center
_________________________ _____________________________
Board President Board Secretary