Board Minutes - 2021.06.14

Board Minutes - 2021.06.14

 

HARLAN COMMUNITY SCHOOL DISTRICT BOARD MEETING

(For approval on 7-12-2021)

JUNE 14, 2021

The Board met for a regular meeting at 6:00 p.m. on Monday, June 14, 2021, in the Media Center at Harlan Community High School. President Amy Rueschenberg presided with Board members Jessica Anderson, Al Hazelton, Joni Larsen, Monte Schechinger, and Joe Herzberg. Seth Piro entered after the meeting began.

Administrators Present:               Lynn Johnson, Scott Frohlich, Bill Mueller, and Davis Pattee

Media:                                        Bob Bjoin

APPROVAL OF AGENDA:  Herzberg moved, seconded by Schechinger, to approve the agenda.  Motion carried 6-0.

DISCUSSION ITEMS: Mr. Frohlich shared an administrator report and highlighted the successes of the school year. Mrs. Johnson shared a superintendent report and thanked the district for her time here. The MTSS discussion was moved to later in the meeting.

ACTION ITEMS:

RESIGNATION OF PERSONNEL:  Anderson moved, seconded by Hazelton to approve the resignations of Doug Renkly as Head Girls Track Coach; Todd Bladt as Assistant Girls Track Coach; Katie Arentson as MS Assistant Volleyball Coach; Chad Bruns as HS Boys Tennis Coach; Rose Smith as Elementary Food Service; Matt Hoch as HS Science Teacher, Assistant Football Coach, and Assistant Wrestling Coach; Kelli Klaassen as Director of Human Resources/Board Secretary; and Emily Sonderman as 2nd Grade Teacher. Motion carried 6-0.

APPROVAL OF PROFESSIONAL SCHEDULE:  Herzberg moved, seconded by Larsen to approve the separation of MS/HS Jazz Band Sponsor into two separate positions. The Head HS Jazz Band Sponsor was approved at 16% and the MS Jazz Band Sponsor at 8.5%. Motion carried 6-0.

EMPLOYMENT OF PERSONNEL:  Hazelton moved, seconded by Schechinger to approve the employment of Dillon Stane as Head Boys Tennis Coach; Elle Kloewer as Head Volleyball Coach; Josie Esser as HS Assistant Volleyball Coach; Jacie White as Freshman Volleyball Coach and MS Girls Basketball Coach; Bill Kearney as HS Head Jazz Band Sponsor; Matthew Polson as MS Jazz Band Sponsor; Jennifer McDowell as Elementary Special Education Associate; Susan Wedemeyer as MS Art/Exploratory Teacher; Ronda Griffith as .6 MS Interventionist Teacher; James Shughart as HS Science Teacher; Michael Dahir as District Head of Maintenance; Jessica Kitt as 2nd Grade Teacher; and Joan Musich as HS Student Council Sponsor. Motion carried 6-0.

AMENDED PERSONNEL CONTRACTS:  Anderson moved, seconded by Herzberg to approve the amended personnel contracts. A signing bonus was approved for Dillon Stane and Katie Arentson and an amended special education associate letter of assignment for Ronda Griffith. Motion carried 6-0.

APPROVAL OF STUDENT/GUARDIAN HANDBOOKS – HIGH SCHOOL, MIDDLE SCHOOL, ELEMENTARY SCHOOL:  Schechinger moved, seconded by Larsen to approve the Student/Guardian Handbooks – High School, Middle School, and Elementary School. Motion carried 6-0.

APPROVAL OF TEACHER HANDBOOK:  Herzberg moved, seconded by Hazelton to approve the Teacher Handbook. Motion carried 6-0.

APPROVAL OF SUPPORT STAFF HANDBOOK:  Anderson moved, seconded by Larsen to approve the Support Staff Handbook.  Motion carried 6-0.

APPROVAL OF MOBILE COMPUTING HANDBOOK:    Larsen moved, seconded by Herzberg to approve the Mobile Computing Handbook. Motion carried 6-0.

APPROVAL OF COACHES AND SPONSORS HANDBOOK:  Hazelton moved, seconded by Larsen to approve the Coaches and Sponsors Handbook. Motion carried 6-0.

APPROVAL OF DISPOSAL OF BALCONY BLEACHERS:  Schechinger moved, seconded by Herzberg to approve of the disposal of the HS balcony bleachers. Motion carried 6-0.

APPROVAL OF RESOLUTION FOR ADOPTING THE HARRISON AND SHELBY COUNTY JOINT MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN FOR THE HARLAN COMMUNITY SCHOOL DISTRICT:  Herzberg moved, seconded by Hazelton to approve the resolution for adopting the Harrison and Shelby County joint multi-jurisdictional hazard mitigation plan for the Harlan Community School District. Motion carried 6-0.

APPROVAL OF RESOLUTION FOR TRANSFER OF FUNDS FOR ATHLETIC EQUIPMENT:  Anderson moved, seconded by Schechinger to approve the transfer of $3,348.82 in funds for the purchase of athletic safety equipment.  Motion carried 6-0.

Piro entered at 6:31 pm

APPROVAL OF PURCHASE OF RADIO SYSTEM:  Anderson moved, seconded by Schechinger to approve the purchase of Radio System from Bonsall TV Inc. for $79,801.46. Motion carried 7-0.

APPROVAL OF RESOLUTION FOR LAGE LOAN:  Anderson moved , seconded by Schechinger to approve the resolution for the Lage Loan to transfer the assets and administration from Wells Fargo to TS Prosperity . Motion carried 7-0.

APPROVAL OF FOOD SERVICE BIDS:  Herzberg moved, seconded by Hazelton to approve the food service bids as follows: Milk bid to Hiland Dairy Foods Co, Bread bid to Bimbo Bakeries, and Soft drink bid to Dr. Pepper. Motion carried 7-0.

APPROVAL OF CONSENT AGENDA:  Piro moved, seconded by Herzberg to approve the consent agenda as presented.  This included the minutes from the previous board meetings, accounts payable for May and June, June General Fund (Operating Warrants), Trust Fund Warrants, Agency Fund Warrants, Physical Plant and Equipment Fund Warrants, Financial Reports, and an open enrollment out application for Morgan Kruse with good cause. The approved warrants are as follows:
 

OPERATING FUND

   

AHLERS & COONEY, P.C.

LEGAL SERVICES

4,335.00

AHSTW COMMUNITY SCHOOL DISTRICT

OPEN ENROLLMENT TUITION

10,986.48

BENCHMARK EDUCATION COMPANY

SCCS NONPUBLIC TEXTBOOK CLAIM

1,515.00

BOMGAARS

SUPPLIES

12.97

BOYER VALLEY COMMUNITY SCHOOL DISTRICT

OPEN ENROLLMENT TUITION

21,806.31

CAM COMMUNITY SCHOOL DISTRICT

OPEN ENROLLMENT TUITION

11,200.62

CAROLINA BIOLOGICAL SUPPLY CO.

SUPPLIES

210.33

CARQUEST

PARTS

462.32

CINTAS

LAUNDRY

167.70

CJ STORK PROPERTIES, LLC

COVID FACILITY RENTAL

750.00

CLAYTON RIDGE COMMUNITY SCHOOL DISTRICT

OPEN ENROLLMENT TUITION

7,213.23

CURRICULUM FOR AG SCIENCE EDUCATION

SUPPLIES

2,600.00

CYCLONE CUSTOM PRINTS

SUPPLIES

26.75

DELTA DENTAL

EMPLOYEE INSURANCE

9,377.00

DENISON COMMUNITY SCHOOL DISTRICT

OPEN ENROLLMENT TUITION

14,593.08

EASTERN NEBRASKA HUMAN SERVICES

SPED BILLING

6,864.00

ED M. FELD EQUIPMENT CO.

PURCHASED SERVICES

337.50

FARM SERVICE COOP

FUEL

6,917.42

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

3,803.02

FLINN SCIENTIFIC INC.

MATERIALS

191.05

FLORAL ELEGANCE AND UNIQUE GIFTS

SUPPLIES

72.00

FOREVER GREEN LAWNCARE

PURCHASED SERVICES

750.00

GREATAMERICA FINANCIAL SERVICES

COPIER LEASES

1,585.00

GREEN HILLS AEA

PURCHASED SERVICES

1,353.50

HARLAN MUNICIPAL UTILITIES

UTILITIES

37,179.66

HARLAN NEWSPAPERS

SUPPLIES/LEGAL PUBLICATIONS

558.45

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

5,522.68

HEARTLAND CARPET CLEANING

PURCHASED SERVICES

3,208.14

HINELINE HOME FURNISHINGS

SUPPLIES

32.10

HOME PRO VACUUM CENTERS

REPAIRS

82.43

HUDL

SOFTWARE RENEWAL

3,800.00

IKM MANNING COMMUNITY SCHOOL DISTRICT

OPEN ENROLLMENT TUITION

25,579.49

INSTRUMENTALIST CO.

AWARDS

94.50

IOWA ASSN. OF SCHOOL BUSINESS OFFICIALS

REGISTRATION

175.00

IOWA ASSN. OF AGRICULTURAL EDUCATORS

REGISTRATION

550.00

IOWA DEPARTMENT OF HUMAN SERVICES

MEDICAID STATE SHARE

5,967.45

IOWA DIVISION OF LABOR

ELEVATOR INSPECTION

175.00

IOWA HIGH SCHOOL MUSIC ASSOCIATION

REGISTRATION

356.35

IOWA SCHOOL FINANCE INFORMATION SYSTEMS

BACKGROUND CHECKS

360.00

IOWA STATE BAR ASSOCIATION

REGISTRATION

525.00

IOWA WESTERN COMMUNITY COLLEGE

CONCURRENT ENROLLMENT CLASSES

121,275.25

KEAST AUTO CENTER

REPAIRS

52.50

KROGER & SONS HAULING, LLC

GARBAGE COLLECTION

2,550.00

KRUSE REFRIGERATION & ELECTRIC

PURCHASED SERVICES

136.00

LIFESCAPE - CHILDREN'S CARE

SPED BILLING

8,472.50

MADISON NATIONAL LIFE

EMPLOYEE INSURANCE

2,783.75

MEINERS PLUMBING AND HEATING

PURCHASED SERVICES

7,338.76

MIDSTATES BANK

H.S.A. DEPOSIT

1,041.67

NAPA

SUPPLIES

396.71

NELSON FARM SUPPLY

SUPPLIES

96.96

O'REILLY AUTOMOTIVE INC.

PARTS

121.66

OMAHA TRUCK CENTER, INC.

REPAIRS

1,638.18

OMAHA WORLD HERALD

ADVERTISING

512.24

PAPER CORPORATION

SUPPLIES

3,126.16

PERFECTION LEARNING CORP.

MATERIALS

657.04

PETERSEN MOTORS LLC

TIRES AND TUBES

1,253.88

PETSCHE MECHANICAL SERVICE

PURCHASED SERVICES

314.48

ROGERS PEST CONTROL LLC

PEST CONTROL

424.00

SALEM PRESS

SUPPLIES

207.50

SCHABEN, TROY

DRIVERS ED REFUND

340.00

SCHMITT MUSIC CENTERS

SUPPLIES

73.78

SCHOOL SPECIALTY, LLC

SUPPLIES

176.42

SEIDL ELECTRIC, INC.

REPAIRS

498.29

SHELBY COUNTY ENGINEERS OFFICE

DE-ICING COMPOUND

1,658.40

SHELBY COUNTY SOLID WASTE AGENCY

GARBAGE

25.50

SHELBY COUNTY STATE BANK

H.S.A. DEPOSIT

233.33

SIOUX CITY FOUNDRY CO.

SUPPLIES

6.01

SOFTWARE UNLIMITED, INC.

SOFTWARE RENEWAL

7,695.00

STERLING COMPUTERS CORPORATION

EQUIPMENT

30,819.00

STUDER HARLAN DO IT BEST HARDWARE

SUPPLIES

541.34

TIMBERLINE BILLING SERVICES LLC

MEDICAID BILLING SERVICES

986.86

TRICENTER COMMUNITY SCHOOL DISTRICT

OPEN ENROLLMENT TUITION

14,439.42

U.S. CELLULAR

COVID PURCHASED SERVICES

422.40

ULINE

FURNITURE

8,600.06

UNIVERSITY OF NEBRASKA AT OMAHA

PROFESSIONAL DEVELOPMENT

604.00

UNIVERSITY OF PHOENIX

TITLE IIA CONTINUING EDUCATION

2,748.40

USCUTTER

EQUIPMENT

10,668.43

VERIZON WIRELESS

TELEPHONE SERVICE

530.94

VETTER EQUIPMENT CO.

REPAIRS

467.20

VISUAL EDGE INC. DBA COUNSEL OFFICE

COPIER LEASES

2,422.52

W.W. GRAINGER, INC.

SUPPLIES

3,102.23

WASP BARCODE TECHNOLOGIES

SUPPLIES

2,495.00

WELLMARK BLUE CROSS/BLUE SHIELD

EMPLOYEE INSURANCE

126,949.46

WOODBINE COMMUNITY SCHOOL DISTRICT

OPEN ENROLLMENT TUITION

3,606.62

     

STUDENT ACTIVITY FUND

   

ABRAHAM LINCOLN HIGH SCHOOL

ENTRY FEES

125.00

ARMBRUST, GERALD

OFFICIATING

310.00

ARVIZU-OLALDE, JOSE

OFFICIATING

175.00

ATLANTIC COMMUNITY SCHOOL DISTRICT

ENTRY FEES

380.00

ATLANTIC GOLF & COUNTRY CLUB

ENTRY FEES

60.00

BELT, RICHARD

OFFICIATING

130.00

BSN SPORTS

SUPPLIES

2,419.53

CARROLL COMMUNITY SCHOOL DISTRICT

ENTRY FEES

130.00

CRESTON COMMUNITY SCHOOL DISTRICT

ENTRY FEES

100.00

DECKER SPORTING GOODS

SUPPLIES

1,552.00

DESIMONE, ED

OFFICIATING

190.00

FLORAL ELEGANCE AND UNIQUE GIFTS

SUPPLIES

856.00

FOX, ERIC

OFFICIATING

195.00

GRIFFITH, KYLE

OFFICIATING

85.00

HARLAN FFA CHAPTER

SUPPLIES

70.00

HARLAN NEWSPAPERS

SUPPLIES/LEGAL PUBLICATIONS

252.00

HARLAN THEATRE

ENTRY FEES

407.00

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

5,123.99

HOOGESTRAAT, J.D.

OFFICIATING

120.00

IOWA HIGH SCHOOL SPEECH ASSOCIATION

REGISTRATION

73.00

IOWA HOSA

REGISTRATION

240.00

JOSTENS INC.

SUPPLIES

514.80

K-MAC AWARDS

MATERIALS/SERVICES

71.06

LANGUAGE TESTING INTERNATIONAL

REGISTRATION

65.00

LAWSON, STEVE

PURCHASED SERVICES

250.00

LOGO'D UP LLC

SUPPLIES

888.75

LYONS, DON

OFFICIATING

140.00

NAHNSEN, JOHN

OFFICIATING

175.00

NATIONAL ASSN. OF STUDENT COUNCILS

REGISTRATION

95.00

NDIAYE, DAOUDA

OFFICIATING

335.00

NICKLAUS, TROY

OFFICIATING

120.00

NISHNA HILLS GOLF COURSE

ENTRY FEES

60.00

PETERSEN, TRACE

OFFICIATING

140.00

PILUS, JOE

OFFICIATING

350.00

ROSSE, AARON

OFFICIATING

140.00

SCHMITT MUSIC CENTERS

SUPPLIES

87.40

SCHUPPAN, NIKKI

OFFICIATING

135.00

SHENANDOAH COMMUNITY SCHOOL DISTRICT

ENTRY FEES

60.00

STANLEY, MIKE

OFFICIATING

200.00

SWEENEY, BOB

OFFICIATING

140.00

TAYLOR, DUSTIN

OFFICIATING

140.00

TROPHIES PLUS

SUPPLIES

12.85

UPTOWN SPORTING GOODS

SUPPLIES

3,067.50

WEIS, KAYLA

SUPPLIES

65.00

WHITNEY, MICHELLE

OFFICIATING

120.00

WIEGEL, SHANE

OFFICIATING

120.00

WILLIAMS, SEAN

OFFICIATING

125.00

WINTERSET COMMUNITY SCHOOL DISTRICT

ENTRY FEES

110.00

WOHLERS, KEITH

OFFICIATING

140.00

WOHLERS, PAIGE

OFFICIATING

70.00

WULK, MATTHEW

OFFICIATING

315.00

ZANDER INK

SUPPLIES

720.50

     

CAPITAL FUNDS PROJECT

   

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

285.09

VIVACITY TECH PBC

EQUIPMENT

2,412.00

     

PHYSICAL PLANT & EQUIPMENT

   

CONTROL SERVICES INC.

PURCHASED SERVICES

2,326.00

ELEVATE ROOFING

PURCHASED SERVICES

355.02

FRONTLINE TECHNOLOGIES GROUP, LLC

SOFTWARE RENEWAL

5,817.00

GETZSCHMAN HEATING, LLC

PURCHASED SERVICES

4,737.00

ITSAVVY LLC

EQUIPMENT

20,139.00

MEINERS PLUMBING AND HEATING

PURCHASED SERVICES

8,679.95

RIEMANN MUSIC, INC.

REPAIRS

371.44

SCHMITT MUSIC CENTERS

REPAIRS

70.00

     

SCHOOL NUTRITION FUND

   

AHRENHOLTZ, LYN

LUNCH REFUND

34.67

ANDERSON, LAURA

LUNCH REFUND

30.70

ATLANTIC BOTTLING CO.

SUPPLIES

73.70

BARTLEY, SHANNON

LUNCH REFUND

39.80

BISSEN, LYNN

LUNCH REFUND

28.24

BLUM, BRENDA

LUNCH REFUND

69.46

BROOKS, BECKY

LUNCH REFUND

57.55

CHRISTENSEN, SUZY

LUNCH REFUND

96.82

CLEMONS, ANN

LUNCH REFUND

60.00

DEVINE, SARAH

LUNCH REFUND

73.09

EARTHGRAINS COMPANY

SUPPLIES

1,218.02

ECKERMANN, MICHELE

LUNCH REFUND

6.32

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

31.27

FREUND, TINA

LUNCH REFUND

25.00

GOETZ, CINDY

LUNCH REFUND

27.48

GOSHORN, SUZANNE

LUNCH REFUND

65.64

HANSEN, ANGELA

LUNCH REFUND

132.65

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

264.75

HARRIS SCHOOL SOLUTIONS

MERCHANT PROCESSING

240.90

HILAND DAIRY

SUPPLIES

11,306.46

JACOBSON, KATIE

LUNCH REFUND

80.90

KENKEL, ANGELA

LUNCH REFUND

28.25

KLITGAARD, LAUREL

LUNCH REFUND

50.14

KOHL, ABILENE

LUNCH REFUND

26.12

KRUSE REFRIGERATION & ELECTRIC

PURCHASED SERVICES

526.00

LEFEBER, JENNIFER

LUNCH REFUND

117.29

LEINEN, BARB

LUNCH REFUND

32.02

LEINEN, DENA

LUNCH REFUND

76.05

LOCKARD, ANGELA

LUNCH REFUND

20.45

MARTIN BROS. DISTRIBUTING CO.

SUPPLIES

28,036.72

MEINERS PLUMBING AND HEATING

PURCHASED SERVICES

420.18

MIDSTATES BANK

LUNCH REFUND

50.00

MILLER, LORI

LUNCH REFUND

88.99

PAULEY, TRINA

LUNCH REFUND

74.90

PETERSEN, JOY

LUNCH REFUND

24.35

PETERSEN, TAMI

LUNCH REFUND

131.47

RAPIDS

SUPPLIES

870.88

RIHNER, PAMELA

LUNCH REFUND

220.00

SCHILTZ, JILL

LUNCH REFUND

192.73

SHAEFFER, CYNTHIA

LUNCH REFUND

13.04

TEPE, MARY

LUNCH REFUND

24.55

WARNER, BARB

LUNCH REFUND

97.64

WELLS, TERESA

LUNCH REFUND

28.00

WILSON, JOLENE

LUNCH REFUND

60.75

YAMADA, SUSAN

LUNCH REFUND

95.00

POLICY REVIEW – SECOND/FINAL READING:  Anderson moved, seconded by Herzberg to approve the second/final reading of policies as presented. Policy 701.2 – Transfer of Funds; Policy 701.3 – Financial Records; Policy 702 – Cash in Buildings; Policy 704.1 – Local – State – Federal – Miscellaneous Revenue; Policy 704.6 – Online Fundraising Campaigns – Crowdfunding; Policy 706.2 – Payroll Deductions; Policy 707.4 – Audit; Policy 707.5R1 – Internal Controls Procedure; Policy 801.4 – Site Acquisition; Policy 803.1 – Disposition of Obsolete Equipment; Policy 904.1 – Transporting Students in Private Vehicles; and Policy 905.2 – Tobacco/Nicotine-Free Environment which are current policies that are amended. Motion carried 7-0.

CLOSED SESSION:  Anderson moved seconded by Herzberg that the board go into closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code 21.5(1)(a). Roll call vote followed: Rueschenberg – Aye; Anderson – Aye; Piro – Aye; Hazelton – Aye, Herzberg – Aye, Larsen – Aye, and Schechinger – Aye. The board entered into closed session at 7:29 p.m.

The board entered open session at 8:22 p.m.

CLOSED SESSION:  Anderson moved seconded by Herzberg that the board go into closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code 21.5(1)(a). Roll call vote followed: Rueschenberg – Aye; Anderson – Aye; Larsen – Aye; Herzberg – Aye, Hazelton – Aye, Schechinger – Aye, and Piro – Aye. The board entered into closed session at 8:25 p.m.

The board entered open session at 9:14 p.m.

CLOSED SESSION:  Anderson moved seconded by Herzberg that the board go into closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code 21.5(1)(a). Roll call vote followed: Rueschenberg – Aye; Anderson – Aye; Larsen – Aye; Herzberg – Aye, Hazelton – Aye, Schechinger – Aye, and Piro – Aye. The board entered into closed session at 9:17 p.m.

The board entered open session at 9:48 p.m.

ACTION ON LATE FILED OPEN ENROLLMENT APPLICATIONS: 

Anderson moved, seconded by Schechinger to approve the open enrollment out application for Shea Hopp with good cause. Motion carried 6-0. Herzberg abstained.

Hazelton moved, seconded by Piro to approve the open enrollment out application for Carlos Hopp without good cause. Motion carried 6-0. Herzberg abstained.

Piro moved, seconded by Herzberg to approve the open enrollment out application for Rian Buck without good cause.  Motion carried 7-0.

Schechinger moved, seconded by Anderson to approve the open enrollment out application for Evan Buck without good cause. Motion carried 7-0.

ADJOURNMENT:  Larsen moved, seconded by Piro to adjourn.  Motion carried 7-0 and the meeting was adjourned at 9:53 p.m.

Next Meeting:  – July 12, 2021, 6:00 p.m. – Board Room

_________________________              _____________________________

Board President                                    Board Secretary                                      

 

 

 

 

kklaassen@hcsd… Wed, 06/16/2021 - 08:23