2020-21 BOARD AGENDAS
2020-21 BOARD AGENDAS Jen@iowaschool… Tue, 06/22/2021 - 13:38Board Agenda - 2021.06.14
Board Agenda - 2021.06.14HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS – REGULAR MEETING
MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL
June 14, 2021
6:00 p.m.
Finance: Herzberg and Piro
AGENDA
- Call meeting to order and determination of a quorum
- Public Forum
In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.
Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the board may also do so at this time. The board however, will only receive the petitions and not act upon them or their contents.
Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment. Only individuals recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting.
- Approve the Agenda
- Discussion Items
-
- Administrator Report
- Scott Frohlich – HS Principal
- MS/HS MTSS Plans
- Superintendent Report
- Administrator Report
-
- Action Items:
- Resignation of Personnel:
- Doug Renkly – Head Girls Track Coach
- Todd Bladt – Assistant Girls Track Coach
- Katie Arentson – MS Assistant Volleyball Coach
- Chad Bruns – HS Boys Tennis Coach
- Rose Smith – Elementary School Food Service
- Matt Hoch – HS Science Teacher, Assistant Football Coach, Assistant Wrestling Coach
- Kelli Klaassen – Director of Human Resources/Board Secretary
- Emily Sonderman – 2nd Grade Teacher
- Approval of Professional Schedule
- Employment of Personnel:
- Dillon Stane – Head Boys Tennis
- Elle Kloewer – Head Volleyball Coach
- Josie Esser – HS Assistant Volleyball Coach
- Jacie White – Freshman Volleyball Coach and MS Girls Basketball Coach
- Bill Kearney – HS Head Jazz Band Sponsor
- Matthew Polson – MS Jazz Band Sponsor
- Jennifer McDowell – Elementary Special Education Associate
- Susan Wedemeyer – MS Art/Exploratory Teacher
- Ronda Griffith - .6 MS Interventionist Teacher
- James Shughart – HS Science Teacher
- Michael Dahir – District Head of Maintenance
- Jessica Kitt – 2nd Grade Teacher
- Other
- Approval of Amended Contracts
- Approval of Student/Guardian Handbooks – High School, Middle School, Elementary School
- Approval of Teacher Handbook
- Approval of Support Staff Handbook
- Resignation of Personnel:
-
- Approval of Mobile Computing Handbook
- Approval of Mobile Computing Handbook
-
- Approval of Coaches and Sponsors Handbook
- Approval for Disposal of Balcony Bleachers
- Approval of Resolution for Adopting the Harrison and Shelby County Joint Multi-Jurisdictional Hazard Mitigation Plan for the Harlan Community School District
- Approval of Resolution for Transfer of Funds for Athletic Equipment
- Approval of Purchase of Radio System
- Approval of Resolution for Lage Loan
- Approval of Food Service Bids
- Approval of Coaches and Sponsors Handbook
- Consent Agenda
1. Minutes
1. May 10, 2021 – Regular Meeting
2. May 14, 2021 – Special Meeting
2. Accounts Payable
1. May and June Pre-Paid Warrants
2. June General Fund (Operating Warrants)
3. Student Activity Fund Warrants
4. Trust Fund Warrants
5. Agency Fund Warrants
6. Physical Plant and Equipment Fund Warrants
3. Financial Reports
4. Approved Open Enrollment Out Application with Good Cause
- Policy Review
- Policy Review – Second/Final Reading
- Policy 701.2 Transfer of Funds
- Policy 701.3 Financial Records
- Policy 702 Cash in Buildings
- Policy 704.1 Local – State – Federal – Miscellaneous Revenue
- Policy 704.6 Online Fundraising Campaigns – Crowdfunding
- Policy 706.2 Payroll Deductions
- Policy 707.4 Audit
- Policy 707.5R1 – Internal Controls Procedure
- Policy 801.4 Site Acquisition
- Policy 803.1 Disposition of Obsolete Equipment
- 904.1 Transporting Students in Private Vehicles
- Policy 905.2 Tobacco/Nicotine-Free Environment
- Policy Review – Second/Final Reading
- Closed Session - Closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a).
Motion: I move that the Board go into closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a).
- Closed Session - Closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a).
Motion: I move that the Board go into closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a).
- Closed Session - Closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a).
Motion: I move that the Board go into closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a).
- Action on Late Filed Open Enrollment Applications
- Adjournment
Board Meeting Agenda - 2020.07.16 - Board Workshop
Board Meeting Agenda - 2020.07.16 - Board WorkshopHARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - BOARD WORKSHOP
HS GYM - HARLAN COMMUNITY HIGH SCHOOL
July 16, 2020
5:30 p.m.
This is a Board of Education Workshop. No action will be taken, Board discussion only will occur during this meeting.
Board Workshop Agenda—July 16, 2020
1). Presentation and Discussion to the Board on HCSD Return to Learn Plan
Public input will be received on the HCSD Return to Learn Plan. Patrons will be able to sign in to speak and will be limited on time based on participants
Additional Information
-Public should enter the HS Gym through the North doors
-Face coverings are highly recommended
-The workshop will be live streamed on the district FaceBook page for viewers but will not provide for two-way communication during the workshop
Board Meeting Agenda - 2020.07.23
Board Meeting Agenda - 2020.07.23HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - REGULAR MEETING
AUDITORIUM - HARLAN COMMUNITY HIGH SCHOOL
July 23, 2020
5:30 P.M.
Finance: Schechinger/Devlin-Lawler
AGENDA
- Call meeting to order and determination of a quorum
- Public Forum
In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.
Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the board may also do so at this time. The board however, will only receive the petitions and not act upon them or their contents.
Normally, speakers will be limited to five minutes. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment. Only individuals recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting.
- Approve the Agenda
- Presentations
- Discussion Items
- District 6 Board Vacancy
- Staffing Update
- Action Items:
- Resignation of Personnel:
1. Marie Sauvain – HS Special Education Associate
-
- Approval of TLC Contracts:
- Instructional Coach – Paula Kjergaard and Tanya Bruck
- Behavior Coach – Dawn Vanden Berg
- Building Instructional Leader – Shelly Christensen, Kelsey Schechinger, Kay Goshorn, Kate Applegate, Carrie Kiesel, Lynelle Bjoin, Gina Schmitz, Ann Heithoff, Paula Kjergaard, Julie Monson, Amy Kaster, Angie Spangenberg, Sandy Meyer, Joan Musich, Deb Brix, Becki Milliken, Linda Peterson, Jared Boysen, Tanya Bruck, Carmen Nelson, Andrew Sandquist, Jacie White, Holly Borkowski, Justine McCall,
- Return to Learn Plan
- Approval of TLC Contracts:
- Consent Agenda
1. Minutes
1. June 22, 2020 – Regular Meeting
2. July 16, 2020 – Board Workshop
2. Accounts Payable
1. June and July Pre-Paid Warrants
2. July General Fund (Operating Warrants)
3. Student Activity Fund Warrants
4. Trust Fund Warrants
5. Agency Fund Warrants
6. Physical Plant and Equipment Fund Warrants
- Policy Review
1. Policy Approval – Second/Final Reading
Policy 501.14 – Open Enrollment Transfers – Procedures as a Sending District
Policy 602.4 – Pilot – Experimental – Innovative Projects
Policy 603.1 – Basic Instruction Program
Policy 603.2 – Summer School Instruction
Policy 603.5E1 – Human Growth and Development Student Excuse Form
Policy 603.6 – Physical Education
Policy 603.8 – Teaching about Religion
Policy 603.8R1 – Teaching about Religion Regulation – Religious Holidays
Policy 603.9 – Academic Freedom
Policy 603.9R1 – Teaching Controversial Issues
Policy 604.1 – Competent Private Instruction
Policy 604.2 – Individualized Instruction
Policy 604.4 – Program for At-Risk Students
Policy 604.7 – Dual Enrollment
Policy 604.8 – Foreign Students
Policy 604.9 – Home School Assistance Program
Policy 605.6 – Technology – Appropriate Use
Policy 605.6E1 – Internet Access Permission Letter to Parents
Policy 605.6R1 – Technology Appropriate Use Regulation
Policy 606.1 – Class Size – Class Grouping
Policy 606.2 – School Ceremonies and Observances
Policy 606.3 – Animals in the Classroom
Policy 606.4 – Student Production of Materials and Services
Policy 606.5 – Student Field Trips and Excursions
Policy 607.1 – Student Guidance and Counseling Program
Policy 607.2R1 – Student Health Services Regulation
2. Policy Approval – First Reading
Policy 409.2E1 – Emergency Paid Sick Leave Request Form
Policy 409.2E2 – Expanded Family and Medical Leave Request Form
Policy 501.9 – Student Absences – Excused
Policy 501.9E1 – Request for Remote Learning Request Form
Policy 601.2 – School Day
Policy 604.11 – Appropriate Use of Online Learning Platforms
Policy 907 – District Operation During Public Emergencies
Policy 907.R1 – District Operation During a Public Health Emergency
Regulation
- Adjournment
Board Meeting Agenda - 2020.08.10
Board Meeting Agenda - 2020.08.10HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - REGULAR MEETING
MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL
August 10, 2020
5:30 p.m.
AGENDA
- Call meeting to order and determination of a quorum
- Public Forum
In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.
Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the board may also do so at this time. The board however, will only receive the petitions and not act upon them or their contents.
Normally, speakers will be limited to five minutes. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment. Only individuals recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting.
- Approve the Agenda
- Presentations
- Discussion Items
- Return to Learn Plan
- Personnel Update
- Action Items:
- Resignation of Personnel
- Jennifer Wright – HS Special Education Associate
- Julie Armentrout – MS Special Education Associate
- Jane Klein – Elementary School Nurse
- Resignation of Personnel
-
- Employment of Personnel
- Rose Smith – Elementary Food Service
- Rose Smith – Elementary Food Service
- Approval of Substitute Teacher Rate
- Appointment of District 6 Board Member
- Approval of Handbooks
- Preschool Student Handbook
- Elementary Student Handbook
- Middle School Student Handbook
- High School Student Handbook
- K-12 Component to the Student Handbook
- Support Staff Handbook
- Teacher Handbook
- Elementary School Staff Handbook
- Middle School Staff Handbook
- Coaches and Sponsors Handbook
- High School Teacher Handbook
- Mobile Computing Handbook
- Employment of Personnel
- Consent Agenda
- Non-Personnel Contract – Rising Hope Academy Therapeutic Classroom - IKM-Manning School District (in partnership with Green Hills AEA) and the AHSTW and Harlan Community School District
- Non-Personnel Contract – Rising Hope Academy Therapeutic Classroom - IKM-Manning School District (in partnership with Green Hills AEA) and the AHSTW and Harlan Community School District
- Upcoming Events and Community Updates
- August 11th 6:30 – 7:30 p.m. – Elementary Parent Zoom Meeting
- August 12th 6:30 – 7:30 p.m. – Middle School Parent Zoom Meeting
- August 13th 6:30 – 7:30 p.m. – High School Parent Zoom Meeting
- Adjournment
Board Meeting Agenda - 2020.08.24
Board Meeting Agenda - 2020.08.24
HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - REGULAR MEETING
MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL
August 24, 2020
5:30 P.M.
Finance: Anderson/Larsen
AGENDA
- Call meeting to order and determination of a quorum
- Public Forum
In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.
Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the board may also do so at this time. The board however, will only receive the petitions and not act upon them or their contents.
Normally, speakers will be limited to five minutes. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment. Only individuals recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting.
- Approve the Agenda
- Presentations
- Discussion Items
- HCSD Activities Spectator Guidelines
- Board Workshop for Annual Goal Setting
- Action Items:
- Resignation of Personnel:
1. Carol Bastress – HS Special Education Associate
2. Kelly Hopp – MS Special Education Associate
3. Whitney Hillgartner – MS Special Education Associate
4. Bree Bowers – Elementary Special Education Associate
5. Sarah Hillgartner – MS Special Education Associate
-
- Employment of Personnel:
- Dave Riley – Bus Driver
- Nancy Greer – Elementary School Food Service
- Melissa Golden – PT Night Custodian
- Amanda Stamp – Elementary Nurse
- Ashley Cibic – HS Special Education Associate
- Tawnya Nee – HS Special Education Associate
- Janet Nelson – HS Special Education Associate
- Gloryana Erlemeier – HS Special Education Associate
- Niccole Rihner – MS Special Education Associate
- Konnie Schechinger – Temporary Virtual Program Teacher Coordinator; Amended School Based Interventionist Contract
- Employment of Personnel:
- Consent Agenda
1. Minutes
1. July 23, 2020 – Regular Meeting
2. August 10, 2020 – Regular Meeting
2. Accounts Payable
1. July and August Pre-Paid Warrants
2. August General Fund (Operating Warrants)
3. Student Activity Fund Warrants
4. Trust Fund Warrants
5. Agency Fund Warrants
6. Physical Plant and Equipment Fund Warrants
- Adjournment
Board Meeting Agenda - 2020.09.14
Board Meeting Agenda - 2020.09.14HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - REGULAR MEETING
MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL
September 14, 2020
5:30 p.m.
AGENDA
- Call meeting to order and determination of a quorum
- Public Forum
In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.
Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the board may also do so at this time. The board however, will only receive the petitions and not act upon them or their contents.
Normally, speakers will be limited to five minutes. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment. Only individuals recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting.
- Approve the Agenda
- Presentations
- Discussion Items
- Superintendent Update on School Day and School Activities
- Prioritize IA-SB Resolutions
- Action Items:
- Resignation of Personnel
- Deb Gardner – Elementary Special Education Associate
- Emilee Burmeister – Middle School Special Education Associate
- Resignation of Personnel
-
- Employment of Personnel
- Mary Stephens – Elementary Special Education Associate
- Mary Stephens – Elementary Special Education Associate
- Employment of Personnel
- Consent Agenda
- Non- Personnel Contract
- Alpha School Special Education Contract
- Personnel Amended Contracts
- William Baughman
- Charissa Henry
- Brian James
- Lisa Leinen
- Joan Musich
- Non- Personnel Contract
- Policy Review
- Policy Review/Approval – First Reading/Final Review
- Policy 700 – Purpose of Non-instructional and Business Services
- Policy 701.1 – Depository of Funds
- Policy 701.2 – Transfer of Funds
- Policy 701.3 – Financial Records
- Policy 701.4 – Governmental Accounting Practices and Regulations
- Policy 702 – Cash in School Buildings
- Policy 703.1 – Budget Planning
- Policy 703.2 – Spending Plan
- Policy 704.1 – Local – State – Federal – Miscellaneous Revenue
- Policy 704.2 – Debt Management
- Policy 704.2R1 – Post-Issuance Compliance Regulation for Tax-Exempt and Obligations
- Policy 704.3 – Investments
- Policy 704.4 – Gifts – Grants – Bequests
- Policy 704.5 – Student Activities Fund
- Policy 704.6 – Online Fundraising Campaigns/Crowdfunding
- Policy 705.1 – Purchasing – Bidding
- Policy 705.1R1 – Suspension and Debarment of Vendors and Contractors Procedure
- Policy 705.2 – Purchasing on Behalf of Employees
- Policy 705.3 – Payment for Goods and Services
- Policy 706.1 – Payroll Periods
- Policy 706.2 – Payroll Deductions
- Policy 706.3 – Pay Deductions
- Policy 706.3R1 – Pay Deductions Regulation
- Policy 707.1 – Secretary’s Report
- Policy 707.2 – Treasurer’s Annual Report
- Policy 707.3 – Publication of Financial Reports
- Policy 707.4 – Audit
- Policy 707.5 – Internal Controls
- Policy 707.5R1 – Internal Controls Procedure
- Policy 707.6 – Audit Committee
- Policy 708 – Care, Maintenance and Disposal of School District Records
- Policy 709 – Insurance Program
- Policy 710.1 – School Food Program
- Policy 710.2 – Free or Reduced Cost Meals Eligibility
- Policy 710.3 – Vending Machines
- Policy 710.4 – Meal Charges
- Policy 711.1 – Student School Transportation Eligibility
- Policy 711.2 – Student Conduct on School Transportation
- Policy 711.2R1 – Student Conduct on School Transportation Regulation
- Policy 711.2R2 – Use of Video Cameras on School Buses Regulation
- Policy 711.3 – Student Transportation for Extracurricular Activities
- Policy 711.4 – Summer School Program Transportation Service
- Policy 711.5 – Transportation of Nonresident and Nonpublic School Students
- Policy 711.6 – Transportation of Nonschool Groups
- Policy 711.7 – School Bus Safety Instruction
- Policy 711.8 – Transportation in Inclement Weather
- Policy 711.10 – School Bus Passenger Restraints
- Policy 712 – Technology and Data Security
- Policy 712.R1 – Security Requirements of Third-Party Vendors Regulation
- Policy Review/Approval – First Reading/Final Review
- Upcoming Events and Community Updates
- Board Workshop following regular meeting on Monday, September 28, 2020
- Board Workshop following regular meeting on Monday, September 28, 2020
- Adjournment
Board Meeting Agenda - 2020.09.24 - Joint Workshop with Shelby Co Board of Health
Board Meeting Agenda - 2020.09.24 - Joint Workshop with Shelby Co Board of HealthHARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS JOINT BOARD WORKSHOP WITH THE SHELBY COUNTY BOARD OF HEALTH
C.G. Therkildsen Center
706 Victoria Street, Harlan, IA 51537
September 24, 2020
7:00 p.m.
This is a Board of Education joint workshop with the Shelby County Board of Health. No action will be taken, Board discussion only will occur during this meeting.
Board Workshop Agenda—September 24, 2020
1. Introductions
2. Board of Health Purpose and Role
3. Examples of BOH Activities
4. Review Recommendations from September 1, 2020 Board of Health Meeting
5. How Future Recommendations will be communicated to School Board
6. Ways to improve communication and information between the Board of Health and School Board
7. Pandemic Preventative Measures: Pillars of Prevention Review
8. How can we collaborate to better serve the community and school during the pandemic?
9. Other discussion/Next steps
10.Adjourn
Additional Information
*Masks and social distancing required
Board Meeting Agenda - 2020.09.28 - Regular Meeting and Board Workshop
Board Meeting Agenda - 2020.09.28 - Regular Meeting and Board WorkshopHARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - REGULAR MEETING
AUDITORIUM - HARLAN COMMUNITY HIGH SCHOOL
September 28, 2020
5:30 p.m.
AGENDA
- Call meeting to order and determination of a quorum
- Public Forum
In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.
Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the board may also do so at this time. The board however, will only receive the petitions and not act upon them or their contents.
Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment. Only individuals recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting.
- Approve the Agenda
- Presentations
- Discussion Items
- Follow-up on the Shelby County Board of Health and HCSD Board of Education Joint Workshop
- Follow-up on the Shelby County Board of Health and HCSD Board of Education Joint Workshop
- Action Items:
- Resignation of Personnel
- Liana Hendricks – Elementary Food Service
- Liana Hendricks – Elementary Food Service
- Resignation of Personnel
-
- Employment of Personnel
- Hope Miller – Elementary School Special Education Associate
- James Fleshman – Elementary School Special Education Associate
- Employment of Personnel
-
- Approval of Request for Allowable Growth and Supplemental Aid for Negative Special Education Balance of $405,453.86
- Approval of Request for Allowable Growth for LEP Allowable Costs of $31,201.90
- Consideration of Open Enrollment Request
- Approval of Request for Allowable Growth and Supplemental Aid for Negative Special Education Balance of $405,453.86
- Consent Agenda
1. Minutes
1. August 24, 2020 – Regular Meeting
2. September 14, 2020 – Regular Meeting
3. September 24, 2020 – Board Joint Workshop with Shelby County Board of Health
2. Accounts Payable
1. August and September Pre-Paid Warrants
2. September General Fund (Operating Warrants)
3. Student Activity Fund Warrants
4. Trust Fund Warrants
5. Agency Fund Warrants
6. Physical Plant and Equipment Fund Warrants
3. Financial Reports
4. Approval of Non-personnel Contract – Special Education Contract with AHSTW
- Policy Review
- Policy Approval – Second/Final Reading
- Policy 700 – Purpose of Non-instructional and Business Services
- Policy 701.1 – Depository of Funds
- Policy 701.2 – Transfer of Funds
- Policy 701.3 – Financial Records
- Policy 701.4 – Governmental Accounting Practices and Regulations
- Policy 702 – Cash in School Buildings
- Policy 703.1 – Budget Planning
- Policy 703.2 – Spending Plan
- Policy 704.1 – Local – State – Federal Miscellaneous Revenue
- Policy 704.2 – Debt Management
- Policy 704.2R1 – Post-Issuance Compliance Regulation for Tax-Exempt and Obligations
- Policy 704.3 – Investments
- Policy 704.4 – Gifts – Grants – Bequests
- Policy 704.5 – Student Activities Fund
- Policy 705.1 – Purchasing – Bidding
- Policy 705.1R1 – Suspension and Debarment of Vendors and Contractors Procedure
- Policy 705.2 – Purchasing on Behalf of Employees
- Policy 705.3 – Payment for Goods and Services
- Policy 706.1 – Payroll Periods
- Policy 706.2 – Payroll Deductions
- Policy 707.1 – Secretary’s Report
- Policy 707.2 – Treasurer’s Annual Report
- Policy 707.3 – Publication of Financial Reports
- Policy 707.5 – Internal Controls
- Policy 707.5R1 – Internal Controls Procedure
- Policy 709 – Insurance Program
- Policy 710.2 – Free or Reduced Cost Meals Eligibility
- Policy 710.3 – Vending Machines
- Policy 711.1 – Student School Transportation Eligibility
- Policy 711.2 – Student Conduct on School Transportation
- Policy 711.2R1 – Student Conduct on School Transportation Regulation
- Policy 711.2R2 – Use of Video Cameras on School Buses Regulation
- Policy 711.3 – Student Transportation for Extracurricular Activities
- Policy 711.4 – Summer School Program Transportation Service
- Policy 711.5 – Transportation of Nonresident and Nonpublic School Students
- Policy 711.6 – Transportation of Nonschool Groups
- Policy 711.10 – School Bus Passenger Restraints
- Policy 712 – Technology and Data Security
- Policy 712.R1 – Security Requirements of Third-Party Vendors Regulation
- Policy Approval – Second/Final Reading
- Upcoming Events and Community Updates
- Adjournment
BOARD WORKSHOP
Immediately Following the Regular Board Meeting
This is a Board of Education Workshop. No action will be taken, discussion items only will occur during this meeting.
Board Workshop Agenda—September 28, 2020
-Review summary of results from Community Engagement
-Discuss board goals for 2020-21
Board Meeting Agenda - 2020.10.12
Board Meeting Agenda - 2020.10.12HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - REGULAR MEETING
MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL
October 12, 2020
5:30 p.m.
AGENDA
- Call meeting to order and determination of a quorum
- Public Forum
In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.
Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the board may also do so at this time. The board however, will only receive the petitions and not act upon them or their contents.
Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment. Only individuals recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting.
- Approve the Agenda
- Presentations
- Discussion Items
-
- Administrator Report – Jeff Moser – Primary and Intermediate School Principal
- Early Retirement
- Administrator Report – Jeff Moser – Primary and Intermediate School Principal
- Action Items:
-
- Employment of Personnel
- Misty Max – Elementary Special Education Associate
- Marti Usher – Middle School Special Education Associate
- Troy Ransom – PT Elementary Custodian
- Approval of Request for Allowable Growth for LEP Allowable Costs of $5,358.50
- Approval of Lau Plan
- Approval of HS/MS Service Plan with Control Services
- Employment of Personnel
- Consent Agenda
- Approval of Non-Personnel Contract – Agreement for Enrollment in Rising Hope Academy Therapeutic Classroom in partnership with IKM-M and GHAEA
- Upcoming Events and Community Updates
- Adjournment
Board Meeting Agenda - 2020.10.26
Board Meeting Agenda - 2020.10.26HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - REGULAR MEETING
MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL
October 26, 2020
5:30 p.m.
Finance: Hazelton and Schechinger
AGENDA
- Call meeting to order and determination of a quorum
- Public Forum
In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.
Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the board may also do so at this time. The board however, will only receive the petitions and not act upon them or their contents.
Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment. Only individuals recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting.
- Approve the Agenda
- Presentations
-
- Superintendent Search by Grundmeyer
- Superintendent Search by Grundmeyer
- Discussion Items
-
- New ESSA per Pupil Expenditure Report
- Early Retirement Program
- Action Items:
-
- Employment of Personnel
- Employment of Personnel
-
-
- Alexis Sherer – Elementary Food Service
- Mallie Boell – Elementary Special Education Associate
- Approval of Board Goals for 2020-21
-
- Consent Agenda
1. Minutes
1. September 28, 2020 – Regular Meeting and Board Workshop
2. October 12, 2020 – Regular Meeting
2. Accounts Payable
1. September and October Pre-Paid Warrants
2. October General Fund (Operating Warrants)
3. Student Activity Fund Warrants
4. Trust Fund Warrants
5. Agency Fund Warrants
6. Physical Plant and Equipment Fund Warrants
3. Financial Reports
- Policy Review
- Policy Approval – First Reading/Final Review
- Policy 800 – Objectives of Buildings and Sites
- Policy 801 – Site Acquisition and Building Construction
- Policy 801.1 – Building and Sites Long Range Planning
- Policy 801.2 – Building and Sites Surveys
- Policy 801.3 – Educational Specifics for Buildings and Sites
- Policy 801.4 – Site Acquisition
- Policy 802.1 – Maintenance Schedule
- Policy 802.3 – Emergency Repairs
- Policy 802.4 – Capital Assets
- Policy 802.4R1 – Capital Assets Regulation
- Policy 802.4R2 – Capital Assets Management System Definitions
- Policy 802.5 – Buildings & Sites Adaptations for Persons with Disabilities
- Policy 802.6 – Vandalism
- Policy 803.1 – Dispositions of Obsolete Equipment
- Policy 803.2 – Lease, Sale, or Disposal of School District Buildings and Sites
- Policy 804.1 – Facilities Inspections
- Policy 804.2 – District Emergency Operations Plan
- Policy 804.4 – Asbestos Containing Material
- Policy 900 – Principles and Objectives for Community Relations
- Policy 901 – Public Examination of School District Records
- Policy 902.1 – News Media Relations
- Policy 902.2 – News Conferences and Interviews
- Policy 902.3 – News Releases
- Policy 902.4 – Live Broadcast or Recording
- Policy 903.1 – School – Community Groups
- Policy 903.3 – Visitors to School District Buildings and Sites
- Policy 903.4 – Public Conduct on School Premises
- Policy 903.5 – Distribution of Materials
- Policy 903.5R1 – Distribution of Materials Regulation
- Policy 904.1 – Transporting Students in Private Vehicles
- Policy 904.2 – Advertising and Promotion
- Policy 905.1 – Community Use of School District Buildings and Sites and Equipment
- Policy 905.1E2 – Use of School Facilities – Indemnity and Liability Insurance Agreement
- Policy 905.1R1 – Use of School District Facilities Regulation
- Policy 905.1R2 – Fees for Use of School District Facilities
- Policy 905.2 – Nicotine/Tobacco-Free Environment
- Policy 906 – Unmanned Aircraft/Drones
- Policy Approval – First Reading/Final Review
- Upcoming Events and Community Updates
- Virtual Parent Teacher Conferences
- IA-SB Virtual Conference
- State Cross Country Meet
- Adjournment
Board Meeting Agenda - 2020.11.09
Board Meeting Agenda - 2020.11.09HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS – REGULAR MEETING
MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL
November 9, 2020
5:30 p.m.
AGENDA
- Call meeting to order and determination of a quorum
- Public Forum
In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.
Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the board may also do so at this time. The board however, will only receive the petitions and not act upon them or their contents.
Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment. Only individuals recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting.
- Approve the Agenda
- Presentations
- Discussion Items
-
- Administrator Reports
- Scott Frohlich – HS Principal
- Bill Mueller – MS Principal
- Winter Spectator Guidance
- Administrator Reports
- Action Items:
-
- Annual Meeting Actions
- Treasurer’s Report
- Election of Officers
- Committee Assignments
- Meeting dates, time, location
- Identification of Newspaper of Record
- Identification of Attorney of Record
- Appointment of Treasurer
- Employment of Personnel
- Sarah Ritchie – Elementary Special Education Associate
- Dave Riley – Elementary Special Education Associate
- Michael Heithoff – Elementary Special Education Associate
- Approval of Early Retirement Program
- Approval of Amended Teacher Handbook
- Approval of Continuation of Virtual Learning for Documented Health Issues Only
- Annual Meeting Actions
- Policy Review
- Policy Approval – Second/Final Reading
- Policy 800 – Objectives of Buildings and Sites
- Policy 801.1 – Building and Sites Long Range Planning
- Policy 801.2 – Building and Sites Surveys
- Policy 801.3 – Educational Specifics for Buildings and Sites
- Policy 801.4 – Site Acquisition
- Policy 802.1 – Maintenance Schedule
- Policy 802.3 – Emergency Repairs
- Policy 802.4 – Capital Assets
- Policy 802.4R1 – Capital Assets Regulation
- Policy 802.4R2 – Capital Assets Management System Definitions
- Policy 802.5 – Buildings & Sites Adaptations for Persons with Disabilities
- Policy 802.6 – Vandalism
- Policy 803.1 – Dispositions of Obsolete Equipment
- Policy 803.2 – Lease, Sale, or Disposal of School District Buildings and Sites
- Policy 804.1 – Facilities Inspections
- Policy 804.2 – District Emergency Operations Plan
- Policy 804.4 – Asbestos Containing Material
- Policy 900 – Principles and Objectives for Community Relations
- Policy 901 – Public Examination of School District Records
- Policy 902.1 – News Media Relations
- Policy 902.2 – News Conferences and Interviews
- Policy 902.3 – News Releases
- Policy 902.4 – Live Broadcast or Recording
- Policy 903.1 – School – Community Groups
- Policy 903.3 – Visitors to School District Buildings and Sites
- Policy 904.2 – Advertising and Promotion
- Policy 905.1 – Community Use of School District Buildings and Sites and Equipment
- Policy 905.1E2 – Use of School Facilities – Indemnity and Liability Insurance Agreement
- Policy 905.1R1 – Use of School District Facilities Regulation
- Policy 905.1R2 – Fees for Use of School District Facilities
- Policy 905.2 – Nicotine/Tobacco-Free Environment
- Policy Approval – Second/Final Reading
- Upcoming Events and Community Updates
- Adjournment
Board Meeting Agenda - 2020.11.23
Board Meeting Agenda - 2020.11.23HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - REGULAR MEETING
MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL
November 23, 2020
6:00 p.m.
Finance: Herzberg and Anderson
AGENDA
- Call meeting to order and determination of a quorum
- Public Forum
In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.
Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the board may also do so at this time. The board however, will only receive the petitions and not act upon them or their contents.
Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment. Only individuals recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting.
- Approve the Agenda
- Presentations
- Grundmeyer Leader Search
- Grundmeyer Leader Search
- Discussion Items
- Update on Masking Guidelines
- Update on Plans for Remote/Hybrid Learning
- Action Items:
- Approval of Modified Supplemental Amount for LEP Instruction Beyond 5 Years
- Approval of Modified Supplemental Amount for Enrolled Out
- Approval of Early Retirement Requests
- Approval of Modified Supplemental Amount for LEP Instruction Beyond 5 Years
- Consent Agenda
1. Minutes
1. October 26, 2020 – Regular Meeting
2. November 9, 2020 – Regular Meeting
2. Accounts Payable
1. October and November Pre-Paid Warrants
2. November General Fund (Operating Warrants)
3. Student Activity Fund Warrants
4. Trust Fund Warrants
5. Agency Fund Warrants
6. Physical Plant and Equipment Fund Warrants
3. Financial Reports
- Adjournment
Board Meeting Agenda - 2020.12.14
Board Meeting Agenda - 2020.12.14HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - REGULAR MEETING
MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL
December 14, 2020
6:00 p.m.
Finance: Piro and Larsen
AGENDA
- Call meeting to order and determination of a quorum
- Public Forum
In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.
Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the board may also do so at this time. The board however, will only receive the petitions and not act upon them or their contents.
Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment. Only individuals recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting.
- Approve the Agenda
- Presentations
- Discussion Items
-
- Update on Learning Delivery Plans and Safety Protocols
- Finance Committee Report
- Administrator Report
- Jeff Moser – Primary and Intermediate School Principal
- Jeff Moser – Primary and Intermediate School Principal
- Action Items:
- Resignation of Personnel:
- Alexis Sherer – Elementary Food Service
- James Shughart – HS Ag Teacher
- Resignation of Personnel:
-
- Employment of Personnel:
- Sarah Leftwich – PT Night Custodian
- Diane Mumm – Elementary Food Service
- Approval of Early Retirement Request
- Approval of Early Graduation Requests
- Approval of Annual Report
- Approval of PE Waiver
- Approval of Support for Iowa Western’s Application for an Incentive Fund Grant
- Approval to Provide Supervision of Employees’ School-Age Children during Remote Learning
- Employment of Personnel:
- Consent Agenda
1. Minutes
1. November 23, 2020 – Regular Meeting
2. Accounts Payable
1. November and December Pre-Paid Warrants
2. December General Fund (Operating Warrants)
3. Student Activity Fund Warrants
4. Trust Fund Warrants
5. Agency Fund Warrants
6. Physical Plant and Equipment Fund Warrants
- Policy Review
- Policy Review – First Reading
- Policy 102 – Equal Educational Opportunity
- Policy 102.E4 – Discrimination Complaint Form
- Policy 500 – Objectives for Equal Educational Opportunities for Students – RESCINDED
- Policy 501.3 – Compulsory Attendance
- Policy 501.4 – Entrance – Admissions
- Policy 502.8 – Search and Seizure
- Policy 507.8 – Student Special Health Services
- Policy 603.1 – Basic Instruction Program
- Policy 603.3 – Special Education
- Policy 604.6 – Instruction at Post-Secondary Educational Institution
- Policy 701.3 – Financial Records
- Policy 705.1R1 – Suspension and Debarment of Vendors and Contractors Procedure
- Policy 705.1R2 – Using Federal Funds in Procurement Contracts
- Policy Review – First Reading
- Adjournment
Board Meeting Agenda - 2021.01.11
Board Meeting Agenda - 2021.01.11HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - REGULAR MEETING
MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL
January 11, 2021
5:00 p.m.
Finance: Rueschenberg and Hazelton
AMENDED AGENDA
- Call meeting to order and determination of a quorum
- Public Forum
In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.
Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the board may also do so at this time. The board however, will only receive the petitions and not act upon them or their contents.
Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment. Only individuals recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting.
- Approve the Amended Agenda
- Approval of Secretary Pro Tem
- Discussion Items
- Review of Annual Board Goals
- Administrator Report
- Scott Frohlich – High School Principal
- Bill Mueller – Middle School Principal
- Action Items:
- Resignation of Personnel:
- Nancy Greer – Elementary Food Service
- Gabrielle Leinen – School Nurse and Health Occupations Teacher
- Michael Heithoff – Elementary Special Education Associate
- Accept Audit Report
- Approval of Addendum to Iowa Western Contract
- Approval of Request for Allowable Growth for Modified Supplemental Amount for Dropout/Dropout Prevention in the Amount of $478,751
- Resignation of Personnel:
- Consent Agenda
1. Minutes
1. December 14, 2020 – Regular Meeting
2. Accounts Payable
1. December and January Pre-Paid Warrants
2. January General Fund (Operating Warrants)
3. Student Activity Fund Warrants
4. Trust Fund Warrants
5. Agency Fund Warrants
6. Physical Plant and Equipment Fund Warrants
3. Financial Reports
4. Non-personnel Contracts – Inter-Agency Contract for Special Education Instructional Programs with Boyer Valley CSD, Contract for Special Education Open Enrollment with Tri-Center CSD, and Special Education Contracts with Council Bluffs CSD
- Policy Review
- Policy Review – Second/Final Reading
- Policy 102 – Equal Educational Opportunity
- Policy 102.E4 – Discrimination Complaint Form
- Policy 500 – Objectives for Equal Educational Opportunities for Students – RESCINDED
- Policy 501.3 – Compulsory Attendance
- Policy 501.4 – Entrance – Admissions
- Policy 502.8 – Search and Seizure
- Policy 507.8 – Student Special Health Services
- Policy 603.1 – Basic Instruction Program
- Policy 603.3 – Special Education
- Policy 604.6 – Instruction at Post-Secondary Educational Institution
- Policy 701.3 – Financial Records
- Policy 705.1R1 – Suspension and Debarment of Vendors and Contractors Procedure
- Policy 705.1R2 – Using Federal Funds in Procurement Contracts
- Policy Review – Second/Final Reading
- Closed Session for Superintendent Evaluation - Closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a) and to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual's reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i).
Motion: I move that the Board go into closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a) and to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual's reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i).
- Closed Session with Grundmeyer Leader Services to Review Superintendent Candidates - Closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a) and to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual's reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i).
Motion: I move that the Board go into closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a) and to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual's reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i).
- Adjournment
Board Meeting Agenda - 2021.02.08
Board Meeting Agenda - 2021.02.08HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - REGULAR MEETING
MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL
February 8, 2021
6:00 p.m.
Finance: Schechinger and Herzberg
AGENDA
- Call meeting to order and determination of a quorum
- Public Forum
In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.
Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the board may also do so at this time. The board however, will only receive the petitions and not act upon them or their contents.
Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment. Only individuals recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting.
- Approve the Agenda
- Discussion Items
- March Board Meeting Date
- Superintendent Interview Schedule
- Legislative Update
- Administrator Report
- Jeff Moser – Elementary School Principal
- Jeff Moser – Elementary School Principal
- Action Items:
- Resignation of Personnel:
- Diane Mumm – Elementary Food Service
- Shirley Ryan – HS Food Service
- Niccole Rhiner – MS Special Education Associate
- Sarah Ritchie – Elementary Special Education Associate
- Employment of Personnel:
- Laura Monahan – Elementary Food Service
- Lisa Farr – Elementary Food Service
- Approval of Iowa Western Community College Academy Program Agreements Addendum
- Resignation of Personnel:
- Consent Agenda
1. Minutes
1. January 11, 2021 – Regular Meeting
2. January 21, 2021 – Special Meeting
2. Accounts Payable
1. January and February Pre-Paid Warrants
2. February General Fund (Operating Warrants)
3. Student Activity Fund Warrants
4. Trust Fund Warrants
5. Agency Fund Warrants
6. Physical Plant and Equipment Fund Warrants
3. Financial Reports
4. Non-personnel Contracts – Inter-Agency Contract for Special Education Instructional Programs with Denison CSD and Mason City CSD, Contract for Special Education Services with IKM-Manning CSD
- Policy Review
- Policy Review – First Reading
- Policy 409.2E1 – Emergency Paid Sick Leave Request Form Under the FFCRA - RESINDED
- Policy 409.2E2 – Expanded Family and Medical Leave Request Form Under the FFCRA - RESINDED
- Policy 503.1 – Student Conduct
- Policy 503.5 – Corporal Punishment, mechanical Restraint and Prone Restraint
- Policy 503.6 – Physical Restraint and Seclusion of Students
- Policy 503.6R1 – Use of Physical Restraint and Seclusion with Students
- Policy 503.6E1 – Use of Physical Restraint and/or Seclusion Documentation Form
- Policy 503.6E2 – Debriefing Letter to Guardian of Student Involved in an Occurrence Where Physical Restraint and/or Seclusion was Used
- Policy 503.6E3 – Debriefing Meeting Documentation
- Policy Review – First Reading
- Adjournment
Board Meeting Agenda - 2021.02.11
Board Meeting Agenda - 2021.02.11
HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - SPECIAL MEETING
Media Center - HARLAN COMMUNITY MIDDLE SCHOOL
Thursday, February 11, 2021
2:00 p.m.
AGENDA
- Call meeting to order and determination of a quorum.
II. Approve the Agenda
III. Closed Session to Interview Superintendent Candidate #1 – Iowa Code Section 21.5(1)(i)
Motion: I move that the Board go into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual's reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i).
IV. Re-enter Open Session
V. Closed Session to Interview Superintendent Candidate #2– Iowa Code Section 21.5(1)(i)
Motion: I move that the Board go into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual's reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i).
VI. Re-enter Open Session
VII. Closed Session to Interview Superintendent Candidate #3– Iowa Code Section 21.5(1)(i)
Motion: I move that the Board go into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual's reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i).
VIII. Re-enter Open Session
XI. Closed Session to Evaluate Superintendent Candidates – Iowa Code Section 21.5(1)(a) and 21.5(1)(i)
Motion: I move that the Board go into closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a) and to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual's reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i).
XII. Re-enter Open Session
XIII. Adjournment
Board Meeting Agenda - 2021.02.14
Board Meeting Agenda - 2021.02.14HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - SPECIAL MEETING
Media Center - HARLAN COMMUNITY HIGH SCHOOL
Sunday, February 14, 2021
7:15 p.m.
AGENDA
I. Call meeting to order and determination of a quorum.
II. Approve the Agenda
III. Closed Session – Iowa Code Section 21.5(1)(a) and 21.5(1)(i)
Motion: I move that the Board go into closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a) and to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual's reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i).
IV. Re-enter Open Session
V. Adjournment
Board Meeting Agenda - 2021.03.08
Board Meeting Agenda - 2021.03.08HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - REGULAR MEETING
MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL
March 8, 2021
6:00 p.m.
Finance: Anderson and Piro
AGENDA
- Call meeting to order and determination of a quorum
- Public Forum
In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.
Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the board may also do so at this time. The board however, will only receive the petitions and not act upon them or their contents.
Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment. Only individuals recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting.
- Approve the Agenda
- Discussion Items
- Certified Budget and Budget Hearing
- Update on COVID Safety Measures including Spectator Guidelines
- Frontline Central Human Resources Software
- Administrator Report
- Bill Mueller – Middle School Principal
- Scott Frohlich – High School Principal
- Action Items:
- Approval of Superintendent Contract
- Resignation of Personnel:
- Chad Swanson – MS Volleyball Coach
- Carrie Schaben – MS Volleyball Coach
- Janet Nelson – HS Special Education Associate
- Employment of Personnel:
- Kenny White – HS Ag Teacher and FFA Sponsor
- Jenny Hamilton – HS Math Teacher
- Lindsey White – Elementary Special Education Associate
- Sandra Connely – MS Special Education Associate
- Dean Mosher – MS Boys Track Coach
- Approval of Laptop Bids for MS/HS Student 1:1 Devices
- Approval of Chromebook Bids for 2nd Grade 1:1 Devices
- Approval of Chromebook 2-in-1 Bids for Kindergarten Devices
- Approval of Laptop Bids for Staff Devices
- Approval of Veterans Memorial Auditorium Use Agreement between the HCSD and the City of Harlan through the Veterans Memorial Auditorium Commission
- Approval of Agreement Between the City of Harlan and HCSD for the Use and Upkeep of the JJ Jensen Park Facilities
- Approval of Renewal of Maintenance Agreement with Trane
- Approval of Course Changes and Additions
- Consideration of Open Enrollment Requests
- Approval of Superintendent Contract
- Consent Agenda
1. Minutes
1. February 8, 2021 – Regular Meeting
2. February 11, 2021 – Special Meeting
3. February 14, 2021 – Special Meeting
2. Accounts Payable
1. February and March Pre-Paid Warrants
2. March General Fund (Operating Warrants)
3. Student Activity Fund Warrants
4. Trust Fund Warrants
5. Agency Fund Warrants
6. Physical Plant and Equipment Fund Warrants
3. Financial Reports
4. Non-personnel Contracts
- Policy Review
- Policy Review – First Reading
- Policy 505.5 – Graduation Requirements
- Policy 713 - Electronic Records and Signatures
- Policy Review – First Reading
- Policy Review
- Policy Review – Second/Final Reading
- Policy 503.1 – Student Conduct
- Policy 503.5 – Corporal Punishment, mechanical Restraint and Prone Restraint
- Policy 503.6 – Physical Restraint and Seclusion of Students
- Policy Review – Second/Final Reading
- Adjournment
Board Meeting Agenda - 2021.03.23
Board Meeting Agenda - 2021.03.23HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS – BUDGET HEARING
MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL
March 23, 2021
6:00 p.m.
AGENDA
- Call meeting to order and determination of a quorum
- Approve the Agenda
- Presentation of the Budget
- Comments from the Public
- Adjournment
HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS – PUBLIC HEARING
MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL
March 23, 2021
Immediately following the Budget Hearing
AGENDA
- Call meeting to order and determination of a quorum
- Approve the Agenda
- Presentation of the 2021-2022 School Calendar
- Comments from the Public
- Adjournment
HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS – SPECIAL MEETING
MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL
March 23, 2021
Immediately following the Public Hearing
AGENDA
- Call meeting to order and determination of a quorum
- Approve the Agenda
- Action Items:
- Approve the 2021-2022 Budget
- Approval of Budget Guarantee Resolution
- Approve the 2021-2022 Budget
RESOLVED, that the Board of Directors of Harlan Community School District, will levy property taxes for the fiscal year 2021-2022 for the regular program adjustment as allowed under section 257.14, Code of Iowa.
- Approval of 2021-2022 School Calendar
- Potential New Hires
- Adjournment
Board Meeting Agenda - 2021.04.12
Board Meeting Agenda - 2021.04.12HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - REGULAR MEETING
MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL
April 12, 2021
6:00 p.m.
Finance: Larsen and Rueschenberg
AGENDA
- Call meeting to order and determination of a quorum
- Public Forum
In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.
Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the board may also do so at this time. The board however, will only receive the petitions and not act upon them or their contents.
Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment. Only individuals recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting.
- Approve the Agenda
- Discussion Items
- City Use of the Water Well Located at Merrill Field
- ESSER Funds for Summer School
- Administrator Report
- Jeff Moser – Elementary Principal
- Jeff Moser – Elementary Principal
- Action Items:
- Resignation of Personnel:
- Shelly Christensen – 2nd Grade Teacher and Building Instructional Leader
- Brian James – MS Girls Track Coach
- Troy Ransom – PT Night Custodian (4.9.2021)
- Mindy Shaffer – MS Associate, HS Student Council Sponsor, .5 MS Show Choir Sponsor
- Thomas Kurtz – MS Special Olympics Sponsor
- Steve Daeges – Head Baseball Coach
- Employment of Personnel:
- Heath Stein - Head Baseball Coach
- Lee Burchett – School Nurse/Health Occupations Teacher and HOSA Sponsor
- Approval of Master Agreement and Addendum A
- Approval of Administrators and Directors/Coordinators Pay Increase for 2021-2022
- Approval of School-Based Interventionists, Transportation, 9/10 Month Associates, Food Service, and 12 Month Non-Certified Staff Pay Increase for 2021-2022
- Approval of Retention Incentive Stipend
- Approval of Changes to the Agreement Between the City of Harlan and HCSD for the Use and Upkeep of the JJ Jensen Park Facilities
- Approval of Operational Sharing Agreement with Green Hills AEA (GHAEA) for Social Worker for 2021-2022
- Approval of Agreement for Librarian Services with Green Hills AEA (GHAEA) for 2021-2022
- Approval of Purchasing Agreement with Green Hills AEA (GHAEA) for 2021-2022
- Approval of Disposition of Obsolete Equipment
- Approval of Teaching Position(s) with ESSER Funds
- Resignation of Personnel:
- Consent Agenda
1. Minutes
1. March 8, 2021 – Regular Meeting
2. March 23, 2021 – Budget Hearing, Public Hearing, Special Meeting
2. Accounts Payable
1. March and April Pre-Paid Warrants
2. April General Fund (Operating Warrants)
3. Student Activity Fund Warrants
4. Trust Fund Warrants
5. Agency Fund Warrants
6. Physical Plant and Equipment Fund Warrants
3. Financial Reports
- Policy Review
- Policy Review – Second/Final Reading
- Policy 505.5 – Graduation Requirements
- Policy 713 - Electronic Records and Signatures
- Policy Review – Second/Final Reading
- Policy Review
- Policy Review – First Reading
- Policy 401.13 Staff Technology Use/Social Networking
- Policy 401.13R1 Staff Technology Use/Social Networking Regulation – DELETE
- Policy 401.12 Employee Use of Cell Phones
- Policy 401.12R1 Employee Use of Cell Phones Administrative Regulation
- Policy Review – First Reading
- Adjournment
Board Meeting Agenda - 2021.05.10
Board Meeting Agenda - 2021.05.10HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS – PUBLIC HEARING
MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL
May 10, 2021
6:00 p.m.
AGENDA
- Call meeting to order and determination of a quorum.
- Approve the Agenda
- Public Hearing to Amend the 2020-2021 Budget
- Comments from the Public
- Adjourn
HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - REGULAR MEETING
MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL
May 10, 2021
Upon Adjournment of the Public Hearing
Finance: Hazelton and Schechinger
AGENDA
- Call meeting to order and determination of a quorum
- Public Forum
In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.
Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the board may also do so at this time. The board however, will only receive the petitions and not act upon them or their contents.
Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment. Only individuals recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting.
- Approve the Agenda
- Approval of Amendment to the 2020-2021 Budget
- Discussion Items
- School Board Appreciation Month
- Superintendent Report
- School Day
- Teacher Handbook
- Retiree Reception
- Action Items:
- Resignation of Personnel:
- Kelsey Sheets Schechinger – Kindergarten Teacher
- Willie Baughman – HS Math Teacher, Head Volleyball Coach, MS Girls Basketball Coach, and Girls Golf Coach
- Ryan Meyer – MS Band Teacher and MS/HS Jazz Band
- Devin Yeoman – HS Science Teacher
- Cheryl Andersen – Kindergarten Teacher
- Anne Kintner - .65 Elementary Art Teacher
- Mike Davis – MS Art Teacher
- Jeff Hastert – MS Boys Track Coach
- Holly Borkowski – TLC Building Instructional Leader
- Tom Stessman – District Maintenance
- Su Buschkamp – MS Food Service
- Holly Heronimus – MS Special Education Associate
- Jim Fleshman – Elementary Special Education Associate
- Employment of Personnel:
- Josie Esser – 3rd Grade Teacher
- Angela Breyfogle – 2nd Grade Teacher
- Alison McElroy – Preschool Teacher
- Dillon Stane – HS Science Teacher
- Jeff Hastert – Freshman Baseball
- Other
- Amended Personnel Contracts
- Approval of Control Services Maintenance Agreement
- Resignation of Personnel:
-
- Approval of Bus Bids
- Approval of Bus Bids
-
- Approval of SAN Technology Purchase
- Approval of SAN Technology Purchase
-
- Approval of 2020-2021 Harlan Community High School Graduates
- Approval of 2020-2021 Harlan Community High School Graduates
-
- Approval of Audit Bids
- Approval of Audit Bids
-
- Approval of Out of State Music Trip
- Approval of Out of State Music Trip
- Consent Agenda
1. Minutes
1. April 12, 2021 – Regular Meeting
2. Accounts Payable
1. April and May Pre-Paid Warrants
2. May General Fund (Operating Warrants)
3. Student Activity Fund Warrants
4. Trust Fund Warrants
5. Agency Fund Warrants
6. Physical Plant and Equipment Fund Warrants
3. Financial Reports
- Policy Review
- Policy Review – First Reading
- Policy 701.2 Transfer of Funds
- Policy 701.3 Financial Records
- Policy 702 Cash in Buildings
- Policy 704.1 Local – State – Federal – Miscellaneous Revenue
- Policy 704.6 Online Fundraising Campaigns – Crowdfunding
- Policy 706.2 Payroll Deductions
- Policy 707.4 Audit
- Policy 707.5R1 – Internal Controls Procedure
- Policy 801.4 Site Acquisition
- Policy 803.1 Disposition of Obsolete Equipment
- 904.1 Transporting Students in Private Vehicles
- Policy 905.2 Tobacco/Nicotine-Free Environment
- Policy Review – First Reading
- Policy Review
- Policy Review – Second/Final Reading
- Policy 401.13 Staff Technology Use/Social Networking
- Policy 401.13R1 Staff Technology Use/Social Networking Regulation – DELETE
- Policy 401.12 Employee Use of Cell Phones
- Policy 401.12R1 Employee Use of Cell Phones Administrative Regulation
- Policy Review – Second/Final Reading
- Closed Session for Superintendent Evaluation - Closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a) and to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual's reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i).
Motion: I move that the Board go into closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a) and to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual's reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i).
- Adjournment
Board Meeting Agenda - 2021.05.14 - Special Meeting
Board Meeting Agenda - 2021.05.14 - Special MeetingHARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - SPECIAL MEETING
Media Center - HARLAN COMMUNITY HIGH SCHOOL
Friday, May 14, 2021
6:00 p.m.
AGENDA
- Call meeting to order and determination of a quorum.
- Approve the Agenda
- Action Items:
- Employment of Personnel
- Matthew Polson – MS Band Teacher
- Amended Teacher Contract
- Mask Mandate
D. Adjournment