Board Minutes - 2019.12.16

 

HARLAN COMMUNITY SCHOOL DISTRICT BOARD MEETING

(For approval on 1-20-2020)

DECEMBER 16, 2019

The Board met for a regular meeting at 5:30 p.m. on Monday, December 16, 2019, in the Board Room at Harlan Community High School. President Amy Rueschenberg presided with Board members Jessica Anderson, Al Hazelton, Tarah Devlin-Lawler, Joni Larsen, and Monte Schechinger present. Seth Piro entered after the meeting began.

Administrators Present:               Lynn Johnson        

Media:                                        Bob Bjoin and Amy Barrett

APPROVAL OF AGENDA:  Schechinger moved, seconded by Hazelton, to approve the agenda.  Motion carried 6-0.

PRESENTATION:  Ms. McCall and FFA students presented to the board on their National FFA trip.

DISCUSSION ITEM: The board discussed setting a community engagement meeting. The date the board tentatively set for this community engagement event is Monday, March 9th at 7 p.m. This event would be open to the public.

Piro entered the meeting at 5:43 p.m.

ACTION ITEMS:

EMPLOYMENT OF PERSONNEL:  Anderson moved, seconded by Larsen to approve the employment of Gaylen Petsche as Primary/Intermediate School Special Education Associate and William Arkfeld as Bus Driver. Motion carried 7-0.

ADMINISTRATOR CONTRACT ADDENDUM:  Devlin-Lawler moved, seconded by Hazelton to approve the Administrator contract addendum as presented. Motion carried 7-0.

APPROVAL OF CONSENT AGENDA:  Schechinger moved, seconded by Piro, to approve the consent agenda as presented.  This included the minutes from the previous board meetings, accounts payable for November and December, December General Fund (Operating Warrants), Trust Fund Warrants, Agency Fund Warrants, Physical Plant and Equipment Fund Warrants, Financial Reports, Personnel Amended Contracts for Hillgartner and Kurtz, and Non-Personnel Contracts with Control Services and Council Bluffs Community School District. The approved warrants are as follows:

OPERATING FUND

   

AHLERS & COONEY, P.C.

LEGAL SERVICES

3,298.00

ATP ASSESSMENTS

TESTING MATERIALS

5,471.40

BAUGHMAN, ELAINE

HOME SCHOOL MILEAGE

112.32

BAXTER LUMBER AND HARDWARE

SUPPLIES

1,268.09

BRUCE'S APPLIANCE & TV

REPAIRS

80.50

BULLETIN & REVIEW

ADVERTISING

66.00

CARQUEST

PARTS

1,196.95

CARROLL CONTROL SYSTEMS INC.

SUPPLIES

200.00

CINTAS

LAUNDRY

43.65

COUNCIL BLUFFS ADVERTISING

ADVERTISING

310.00

COUNCIL BLUFFS COMMUNITY SCHOOL DISTRICT

SPED BILLING

5,958.04

DELTA DENTAL

EMPLOYEE INSURANCE

10,339.35

ED M. FELD EQUIPMENT CO.

PURCHASED SERVICES

1,152.48

EDUCATIONAL SERVICE UNIT #3

REGISTRATION

112.60

EXIRA ELK HORN KIMBALLTON SCHOOL DIST.

OPEN ENROLLMENT TUITION

7,062.50

FAIRFIELD INN AND SUITES

TRAVEL

917.28

FARM SERVICE COOP

FUEL

7,606.20

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

3,815.19

FERRY, SHANNON

TRAVEL

169.65

FOREVER GREEN LAWNCARE

PURCHASED SERVICES

545.00

GREATAMERICA FINANCIAL SERVICES

COPIER LEASES

1,585.00

GREEN HILLS AEA

REGISTRATION

150.00

HARLAN MUNICIPAL UTILITIES

UTILITIES

37,111.88

HARLAN NEWSPAPERS

SUPPLIES/LEGAL PUBLICATIONS

617.70

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

13,177.03

HARRIS SCHOOL SOLUTIONS

MERCHANT PROCESSING

25.40

IKM MANNING COMMUNITY SCHOOL DISTRICT

OPEN ENROLLMENT TUITION

28,576.50

IOWA ASSN. OF SCHOOL BUSINESS OFFICIALS

REGISTRATION

375.00

IOWA HIGH SCHOOL MUSIC ASSOCIATION

REGISTRATION

15.00

IOWA SCHOOL FINANCE INFORMATION SYSTEMS

BACKGROUND CHECKS

48.00

J.W. PEPPER & SON, INC.

MATERIALS

54.94

KNOD

ADVERTISING

537.50

KROGER & SONS HAULING, LLC

GARBAGE COLLECTION

2,962.65

LIFESCAPE - CHILDREN'S CARE

SPED BILLING

11,413.00

MADISON NATIONAL LIFE

EMPLOYEE INSURANCE

2,913.27

MEINERS PLUMBING AND HEATING

PURCHASED SERVICES

5,596.23

MEYER, MALLORY

TRAVEL

39.00

MID AMERICAN ENERGY

UTILITIES

17.46

NAPA

SUPPLIES

251.42

NEBRASKA DYSLEXIA ASSOCIATION

REGISTRATION

225.00

NORTHWEST AEA

SUPPLIES

297.90

O'REILLY AUTOMOTIVE INC.

PARTS

68.39

OMAHA TRUCK CENTER, INC.

PARTS

1,712.58

OUR OWN UPHOLSTERY

PURCHASED SERVICES

15.00

PETSCHE PLUMBING & HEATING INC

SUPPLIES/REPAIRS

205.66

PITTS FAMILY & SPORTS CHIROPRATIC

EMPLOYEE PHYSICALS

190.00

RAYNER & RINN-SCOTT

SUPPLIES

1,070.63

RIEMANN MUSIC, INC.

MATERIALS

36.60

ROGERS PEST CONTROL LLC

PEST CONTROL

196.00

SCHMITT MUSIC CENTERS

REPAIRS

30.50

SHELBY COUNTY AUDITOR

ELECTION EXPENSES

5,843.94

SHI INTERNATIONAL CORP

SUPPLIES

279.96

SIOUX CITY COMMUNITY SCHOOL DISTRICT

TUITION

1,719.00

SONDERMAN CLEANING SERVICE

PURCHASED SERVICES

85.00

SORENSEN EQUIPMENT CO.

REPAIRS

382.89

SPARK AND BRAKE SHOP

REPAIRS

913.90

STABILT CONSTRUCTION COMPANY

SNOW REMOVAL

2,168.75

STUDER HARLAN DO IT BEST HARDWARE

SUPPLIES

105.55

TIMBERLINE BILLING SERVICES LLC

MEDICAID BILLING SERVICES

617.50

VERIZON WIRELESS

TELEPHONE SERVICE

690.96

VETTER EQUIPMENT CO.

PARTS

119.94

VISUAL EDGE INC. DBA COUNSEL OFFICE

COPIER LEASE

1,749.09

W.W. GRAINGER, INC.

SUPPLIES

1,462.44

WELLMARK BLUE CROSS/BLUE SHIELD

EMPLOYEE INSURANCE

129,099.84

WEST MUSIC COMPANY

MATERIALS

2,049.34

     

STUDENT ACTIVITY FUND

   

4 SEASONS FUND RAISING

FUNDRAISING SUPPLIES

26,508.90

AMERICAN BAND ACCESSORIES

SUPPLIES

28.06

AMERICAN HEART ASSOCIATION

FUNDRAISING PAYMENT

1,265.60

ARKFELD, MARK

OFFICIATING

150.00

ATLANTIC BOTTLING CO.

SUPPLIES

602.91

BLUM, TIM

OFFICIATING

125.00

BOYSTOWN HIGH SCHOOL

ENTRY FEES

100.00

BRUCK, JAMES

OFFICIATING

235.00

BSN SPORTS

SUPPLIES

8.17

COATS, BILLY

OFFICIATING

125.00

COLLEEN'S DREAM

FUNDRAISING PAYMENT

5,053.98

CORE-MARK MIDCONTINENT, INC

SUPPLIES

798.41

CYCLONE LANES

PURCHASED SERVICES

400.00

DONER, DANIEL

OFFICIATING

125.00

DRIVER, JAMES

OFFICIATING

125.00

HARLAN COMMUNITY MUSIC BOOSTERS

FUNDRAISING PAYMENT

300.00

HARLAN NEWSPAPERS

SUPPLIES/LEGAL PUBLICATIONS

254.15

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

7,130.76

HARRIS SCHOOL SOLUTIONS

MERCHANT PROCESSING

29.84

HASH, JAMES

OFFICIATING

125.00

HONNOLD, PAUL

OFFICIATING

450.00

HYVEE FOOD STORE

SUPPLIES

2,887.00

IOWA F.F.A. ASSOCIATION

DUES AND REGISTRATION

2,819.50

IOWA HALL OF PRIDE FOUNDATION

ENTRY FEES

250.00

IOWA HIGH SCHOOL ATHLETIC ASSN.

REGISTRATION

937.15

K-MAC AWARDS

MATERIALS/SERVICES

121.40

KINTNER, LARRY

PURCHASED SERVICES

150.00

KNOD

ADVERTISING

35.00

KNUDSEN, LORIE

OFFICIATING

5.00

KRUSE, SEAN

OFFICIATING

125.00

KURTZ, THOMAS

TRAVEL

30.00

LUTZ, DAVID

OFFICIATING

125.00

MANZ, KYLE

OFFICIATING

90.00

MCCONE GOURMET FOODS

FUNDRAISING PRODUCTS

4,284.00

MCCREADY, BRIEN

OFFICIATING

90.00

NAHNSEN, JOHN

OFFICIATING

90.00

PARAGON

SUPPLIES

106.00

PARTY TIME FUNDRAISING

FUNDRAISING PRODUCTS

4,354.60

PELZER, CASEY

OFFICIATING

125.00

PFEIFER, JIM

OFFICIATING

210.00

PORTER, JOSH

OFFICIATING

210.00

POWELL, ROGER

OFFICIATING

125.00

PREFERRED FUNDRAISING

FUNDRAISING SUPPLIES

4,558.00

RASMUSSEN, JOSH

OFFICIATING

125.00

RILEY, DAVID

SUPPLIES

50.00

ROSMANN FAMILY FARMS

SUPPLIES

29.19

SCHABEN, BRYCE

OFFICIATING

275.00

SCHABEN, JOSHUA

OFFICIATING

75.00

SCHEVE, BRENT

OFFICIATING

75.00

SCHOLASTIC BOOK FAIR

BOOK FAIR

3,292.28

SCHUMACHER, BRENT

OFFICIATING

235.00

SHENANDOAH COMMUNITY SCHOOL DISTRICT

ENTRY FEES

80.00

STRUCK, SHAWN

OFFICIATING

125.00

TOP HAT PROMOTIONS

FUNDRAISING SUPPLIES

695.00

UPTOWN SPORTING GOODS

SUPPLIES

156.00

VANDE BERG, MARK

OFFICIATING

125.00

VARSITY SPIRIT FASHIONS

SUPPLIES

630.40

WALTERS, JOHN D.

OFFICIATING

210.00

WENSTRAND, NICOLE

OFFICIATING

125.00

WILLIAMS, AARON

OFFICIATING

125.00

WILLIAMS, JUSTIN

OFFICIATING

125.00

WRIGHT, CHARLES

OFFICIATING

125.00

ZANDER INK

SUPPLIES

5,850.00

     

PHYSICAL PLANT & EQUIPMENT

   

CONTROL SERVICES INC.

PURCHASED SERVICES

5,544.02

GETZSCHMAN HEATING, LLC

PURCHASED SERVICES

2,383.00

RIEMANN MUSIC, INC.

REPAIRS

191.50

     

SCHOOL NUTRITION FUND

   

ATLANTIC BOTTLING CO.

SUPPLIES

94.82

BLADT, CURTIS

LUNCH REFUND

29.75

CENTRAL IOWA DISTRIBUTING INC.

SUPPLIES

83.90

EARTHGRAINS COMPANY

SUPPLIES

935.70

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

30.50

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

243.22

HARRIS SCHOOL SOLUTIONS

SOFTWARE RENEWAL

466.16

HILAND DAIRY

SUPPLIES

4,649.24

KECK FOODS

SUPPLIES

2,651.92

KLUVER, CHRISTINE

LUNCH REFUND

5.30

KRUEGER, RYAN

LUNCH REFUND

11.50

KRUSE REFRIGERATION & ELECTRIC

PURCHASED SERVICES

90.00

MARTIN BROS. DISTRIBUTING CO.

SUPPLIES

23,965.39

MORENZ, BECKY

LUNCH REFUND

1.70

RAPIDS

SUPPLIES

132.86

THORNE, MICHELLE

LUNCH REFUND

2.85

POLICY REVIEW/APPROVAL – SECOND AND FINAL READING:  Anderson moved, seconded by Hazelton to approve second and final reading of policies as presented. Policy 300 – Role of School District Administration; Policy 301.1 – Management; Policy 302.2 – Superintendent Contract and Contract Nonrenewal; Policy 302.3 – Superintendent Salary and Other Compensation; Policy 302.5E1 – Superintendent Evaluation Instrument; Policy 302.7 – Superintendent Civic Activities; Policy 302.8 – Superintendent Consulting/Outside Employment; Policy 303.4 – Administrator Salary and Other Compensation; Policy 303.8 – Administrator Civic Activities; Policy 303.9 – Administrator Consulting/Outside Employment; Policy 304.1 – Development and Enforcement of Administrative Regulations; Policy 304.2 – Monitoring of Administrative Regulations; Policy 305 – Administrator Code of Ethics; Policy 307 – Communication Channels; and Policy 711.8 – Transportation in Inclement Weather are new policies and are officially adopted. Policy 302.4 – Superintendent Duties; and Policy 303.3 – Administrator Contract and Contract Nonrenewal are current policies that the board reviewed again to finalize revisions at the next meeting. Policy 303.10 – Administrator Sick Leave; Policy 303.11 – Administrator Vacation; and Policy 303.12 – Administrator’s Early Retirement are current policies that the board will now be deleted. Motion carried 7-0.

UPCOMING EVENTS AND COMMUNITY UPDATES:  The board discussed the upcoming budget workshop on January 16, 2020 at 5:30 p.m.; the Harlan Education Foundation met on December 11, 2019; and the upcoming board workshop on February 17, 2020 following the regular meeting.

ADJOURNMENT:   Anderson moved, seconded by Piro to adjourn. Motion carried 7-0 and the meeting was adjourned at 6:06 p.m.

Next Meeting:  – January 6, 2020, 5:30 p.m. – Board Room

_________________________              _____________________________

Board President                                    Board Secretary