Board Minutes - 2019.11.18

 

HARLAN COMMUNITY SCHOOL DISTRICT BOARD MEETING

(For approval on 12-16-2019)

NOVEMBER 18, 2019

The Board met for a regular meeting at 5:30 p.m. on Monday, November 18, 2019, in the Board Room at Harlan Community High School. President Amy Rueschenberg presided with Board members Jessica Anderson, Al Hazelton, Tarah Devlin-Lawler, Seth Piro, Joni Larsen, and Monte Schechinger present.

Administrators Present:               Lynn Johnson, Scott Frohlich, Bill Mueller, and Jeff Moser    

Media:                                        Bob Bjoin and Amy Barrett

APPROVAL OF AGENDA:  Schechinger moved, seconded by Hazelton, to approve the agenda.  Motion carried 7-0.

DISCUSSION ITEM: The board reviewed the election results as presented. The results for Director District 5 were: Joni Larsen received 720 votes, Allyson Bendorf received 439 votes, and scattering of 7 votes. Joni Larsen was elected. The results for Director District 6 were: Tarah Devlin-Lawler received 774 votes, Marcy Muenchrath received 95 votes, and scattering of 11 votes. Tarah Devlin-Lawler was elected. The results for Director District 7 were: Monte Schechinger received 926 votes and scattering of 7 votes. Monte Schechinger was elected. The results of Director District 3, to fill a vacancy were: Seth Piro 843 votes and scattering of 8 votes. Seth Piro was elected. The results for public measure SY the results were: Yes 730 votes, No 418 votes. Public measure SY was passed. The results for public measure SZ were: Yes 711 and No 429. Public Measure SZ was passed.

APPROVAL OF CONSENT AGENDA:  Larsen moved, seconded by Devlin-Lawler, to approve the consent agenda as presented.  This included the minutes from the previous board meetings, accounts payable for October and November, November General Fund (Operating Warrants). Trust Fund Warrants, Agency Fund Warrants, Physical Plant and Equipment Fund Warrants, Financial Reports, and a Non-Personnel Contract with Woodbine Community School District.  Motion carried 7-0. The approved warrants are as follows:

OPERATING FUND

   

AHLERS & COONEY, P.C.

LEGAL SERVICES

385.00

ALL IOWA CONCERT BAND FESTIVAL

REGISTRATION

175.00

AMERICAN FLOOR MATS

SUPPLIES

756.09

AMERICAN TIME & SIGNAL COMPANY

EQUIPMENT

3,654.84

BAUGHMAN, ELAINE

HOME SCHOOL TRAVEL

149.76

BAXTER LUMBER AND HARDWARE

SUPPLIES

925.00

BOMGAARS

SUPPLIES

629.99

BRUCK, TANYA

TRAVEL

39.00

C3 MEDIA INC. DBA INGENUITY WORKS

SUPPLIES

695.00

CAPITAL SANITARY SUPPLY

SUPPLIES

4,930.30

CAROLINA BIOLOGICAL SUPPLY CO.

SUPPLIES

737.20

CARQUEST

PARTS

299.33

CENTRAL IOWA DISTRIBUTING INC.

SUPPLIES

1,975.00

CINTAS

LAUNDRY

87.30

CLARK SPEAKS

PURCHASED SERVICES

200.00

CONCERNED, INC.

PURCHASED SERVICES

72.68

CUMMINS SALES AND SERVICE

REPAIRS

1,053.32

DEPARTMENT OF EDUCATION

IOWA LEARNING ONLINE

285.00

ED M. FELD EQUIPMENT CO.

PURCHASED SERVICES

600.00

EDUCATIONAL SERVICE UNIT #3

REGISTRATION

112.60

EWELL EDUCATIONAL SERVICES

SUBSCRIPTION RENEWAL

460.00

FARM SERVICE COOP

FUEL

5,898.87

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

3,908.64

GIL, ANA

TRAVEL

13.92

GREATAMERICA FINANCIAL SERVICES

COPIER LEASES

1,585.00

GREEN HILLS AEA

PURCHASED SERVICES

30.00

HARLAN MUNICIPAL UTILITIES

UTILITIES

35,425.49

HARLAN NEWSPAPERS

SUPPLIES/LEGAL PUBLICATIONS

367.54

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

9,442.52

HARRIS SCHOOL SOLUTIONS

MERCHANT PROCESSING

8.25

HORIZON EQUIPMENT

REPAIRS

129.23

IOWA ASSOCIATION OF SCHOOL BOARDS

REGISTRATION

140.00

IOWA SCHOOL COUNSELOR ASSOCIATION

REGISTRATION

250.00

IOWA SCHOOL FINANCE INFORMATION SYSTEMS

BACKGROUND CHECKS

195.00

IOWA WESTERN COMMUNITY COLLEGE

BUS CLASSES

130.00

JOHNSON CONTROLS

REPAIRS

651.48

KELLER, GARY

PURCHASED SERVICES

150.00

KROGER & SONS HAULING, LLC

GARBAGE COLLECTION

2,500.00

LAWSON PRODUCTS, INC.

SUPPLIES

107.46

LIFESCAPE - CHILDREN'S CARE

SPED BILLING

10,552.50

MADISON NATIONAL LIFE

EMPLOYEE INSURANCE

2,951.77

MARTIN BROS. DISTRIBUTING CO.

SUPPLIES

10.00

MATHESON TRI-GAS INC.

MATERIALS

3,558.00

NAPA

SUPPLIES

48.34

NORTHWEST IOWA SPRINKLER

PURCHASED SERVICES

1,090.82

O'KEEFE ELEVATOR COMPANY, INC.

ELEVATOR INSPECTION

233.44

O'REILLY AUTOMOTIVE INC.

PARTS

34.26

OMAHA TRUCK CENTER, INC.

PARTS

955.94

POMP'S TIRE SERVICE, INC.

TIRES AND TUBES

2,005.38

POWERSCHOOL

SOFTWARE RENEWAL

9,020.88

RAYNER & RINN-SCOTT

MATERIALS

810.23

READ NATURALLY

SUPPLIES

1,380.00

     
     
     
     
     

ROGERS PEST CONTROL LLC

PEST CONTROL

300.00

SCHOOL ADMINISTRATORS OF IOWA

MEMBERSHIPS

2,250.00

SCHMITT MUSIC CENTERS

MATERIALS

35.31

SCHROER & ASSOCIATES, P.C.

AUDIT FEES

4,250.00

SHI INTERNATIONAL CORP

PURCHASED SERVICES

2,169.69

SOLUTION TREE, LLC.

SCCS TITLE IIA PROFESSIONAL DEV.

689.00

SONDERMAN CLEANING SERVICE

PURCHASED SERVICES

85.00

STUDER HARLAN DO IT BEST HARDWARE

SUPPLIES

368.55

TY'S OUTDOOR POWER & SERVICE

REPAIRS

466.11

VERIZON WIRELESS

TELEPHONE SERVICE

675.78

VETERAN'S MEMORIAL AUDITORIUM

FACILITY RENTAL

400.00

VETTER EQUIPMENT CO.

PARTS

1,158.30

VISUAL EDGE INC. DBA COUNSEL OFFICE

COPIER LEASES

2,452.89

W.W. GRAINGER, INC.

SUPPLIES

4,112.28

WALSH DOOR & HARDWARE, CO.

REPAIRS

1,545.00

WELLMARK BLUE CROSS/BLUE SHIELD

EMPLOYEE INSURANCE

124,173.92

     

STUDENT ACTIVITY FUND

   

AMERICAN CANCER SOCIETY

FUNDRAISING PAYMENT

968.46

ARKFELD, MARK

OFFICIATING

230.00

ATLANTIC BOTTLING CO.

SUPPLIES

520.79

AUDUBON COMMUNITY SCHOOL DISTRICT

FFA TRAVEL

4,523.32

BLUMHARDT, WAYDE

OFFICIATING

80.00

BOWHAY, JERRY

OFFICIATING

115.00

BSN SPORTS

SUPPLIES

700.50

BUENTING, JEFF

OFFICIATING

115.00

C & A SCALE SERVICE, INC.

PURCHASED SERVICES

185.00

CHRISTENSEN, JERRY

OFFICIATING

70.00

COMFORT INN & SUITES

TRAVEL

985.60

CORE-MARK MIDCONTINENT, INC.

SUPPLIES

650.40

DALLAS CENTER GRIMES COMMUNITY SCHOOLS

BAND PLAYOFF TICKETS

448.00

DEMPSTER, RUSS

OFFICIATING

115.00

DIAMONDS GROUNDSKEEPER

PURCHASED SERVICES

800.00

DISTRICT FOUR FCCLA

REGISTRATION

32.00

FAMILY, CAREER, COMMUNITY LEADERS OF AMER.

DUES

177.00

FLORAL ELEGANCE AND UNIQUE GIFTS

SUPPLIES

182.00

GREAT AMERICAN PREFERRED

FUNDRAISING SUPPLIES

9,380.00

HARLAN NEWSPAPERS

SUPPLIES/LEGAL PUBLICATIONS

72.00

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

5,732.92

HARRIS SCHOOL SOLUTIONS

MERCHANT PROCESSING

106.22

HOLIDAY INN DOWNTOWN

TRAVEL

358.92

HOSA - FUTURE HEALTH PROFESSIONALS

REGISTRATION

768.00

IOWA GIRLS HIGH SCHOOL ATHLETIC UNION

TICKET SALES

1,362.00

IOWA HIGH SCHOOL ATHLETIC ASSOCIATION

REGISTRATION

315.00

IOWA HIGH SCHOOL MUSIC ASSOCIATION

REGISTRATION

123.00

KNUDSEN, LORIE

OFFICIATING

355.00

LANGUAGE TESTING INTERNATIONAL

TESTING FEES

650.00

LOU'S SPORTING GOODS

SUPPLIES

430.54

MIDSTATES BANK

TRAVEL

320.00

MILLER, KELLI

PURCHASED SERVICES

100.00

MOORES PORTABLE TOILETS & PUMPING

RENTAL

360.00

MORRISON, MIKE

OFFICIATING

115.00

NATIONAL FFA ORGANIZATION

SUPPLIES

611.00

     
     
     
     
     

OSBORN, KEVIN

OFFICIATING

230.00

OSTLUND, SHAWN

OFFICIATING

115.00

POWELL, RICK

OFFICIATING

150.00

ROYAL PUBLISHING

SUPPLIES

175.00

SOUTHWEST DISTRICT FFA

REGISTRATION

360.00

STADTLANDER, JEAN

OFFICIATING

95.00

STANLEY, MIKE

OFFICIATING

200.00

STEFFENS, KYLE

OFFICIATING

95.00

TROPHIES PLUS

SUPPLIES

587.40

UPTOWN SPORTING GOODS

SUPPLIES

1,148.40

ZANDER INK

SUPPLIES

3,643.00

     

MANAGEMENT FUND                        

   

THE AGENCY

INSURANCE

552.00

     

PHYSICAL PLANT & EQUIPMENT

   

CONTROL SERVICES INC.

PURCHASED SERVICES

2,720.45

GETZSCHMAN HEATING, LLC

PURCHASED SERVICES

433.00

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

141.16

KEAST AUTO CENTER

MAINTENANCE DEPARTMENT VEHICLE

25,788.00

RIEMANN MUSIC, INC.

REPAIRS

98.25

RIVERSIDE TECHNOLOGIES

PURCHASED SERVICES

1,991.00

TRANE U.S. INC.

PURCHASED SERVICES

2,540.50

WALSH DOOR & HARDWARE

SECURITY EQUIPMENT

9,435.00

     

SCHOOL NUTRITION FUND

   

ATLANTIC BOTTLING CO.

SUPPLIES

129.30

EARTHGRAINS COMPANY

SUPPLIES

1,120.06

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

30.50

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

305.51

HARRIS SCHOOL SOLUTIONS

MERCHANT PROCESSING

573.03

HILAND DAIRY

SUPPLIES

5,813.80

KRUSE REFRIGERATION & ELECTRIC

REPAIRS

451.00

MARTIN BROS. DISTRIBUTING CO.

SUPPLIES

25,181.40

RAPIDS

SUPPLIES

564.15

W.W. GRAINGER, INC.

SUPPLIES

31.12

POLICY REVIEW/APPROVAL – SECOND AND FINAL READING:  Hazelton moved, seconded by Anderson to approve second and final reading of policies as presented. Policy 200.R1 – Organizational Meeting Procedures; Policy 200.2 – Powers of the Board of Directors; Policy 200.3 – Responsibilities of the Board of Directors; Policy 202.1 – Qualifications; Policy 207 – Board of Directors’ Legal Counsel; Policy 208 – Ad Hoc Committees; Policy 208.E1 – Ad Hoc Committees Exhibit; Policy 209.3 – Dissemination of Policy; Policy 209.4 – Suspension of Policy; Policy 209.5 – Administration in the Absence of Policy; Policy 209.7 – Review of Administrative Regulations; Policy 210.5 – Meeting Notice; Policy 210.7 – Rules of Order; Policy 210.8 – Board Meeting Agenda; Policy 210.8E1 – Board Meeting Agenda Example; Policy 210.9 – Consent Agenda; Policy 210.10 – Order of the Regular Board of Directors’ Meeting; Policy 214 – Public Hearings; Policy 215.E1 – Board Meeting Minutes; Policy 216.1 – Association Membership; and Policy 216.2 – Board of Directors’ Member Development and Training are new policies and are now officially adopted.  Policy 200.1 – Organization of the Board of Directors; Policy 204 – Code of Ethics; Policy 205 – Board Member Liability; Policy 206.3 – Secretary; Policy 206.4 – Treasurer; Policy 209.1 – Development of Policy; Policy 209.2 – Adoption of Policy; Policy 210.1 – Annual Meeting; Policy 210.2 – Regular Meeting; Policy 210.3 – Special Meeting; Policy 210.6 – Quorum; Policy 212 – Closed Sessions; Policy 213 – Public Participation in Board Meetings; Policy 213.R1 – Public Complaints; and Policy 216.3 – Board of Directors’ Member Compensation and Expenses are current policies that the board officially adopted the amendments. Motion carried 7-0.

ADJOURNMENT:   Larsen moved, seconded by Piro, to adjourn the 2018-2019 Board of Education. Motion carried 7-0 and the meeting was adjourned at 5:50 p.m.

                    ORGANIZATIONAL MEETING AND REGULAR MEETING

Temporary Chairman Superintendent Johnson called the meeting to order at 5:51 p.m.

ELECTION OF BOARD PRESIDENT:  Larsen nominated Amy Rueschenberg as President. Nominations ceased. The Board voted on the nomination for Rueschenberg as President. Ayes included Anderson, Hazelton, Devlin-Lawler, Piro, Larsen, Schechinger, and Rueschenberg. Nayes included: none Motion carried 7-0.

Board President Rueschenberg conducted the remainder of the meeting.

ELECTION OF BOARD VICE PRESIDENT:  Schechinger nominated Jessica Anderson as Vice President. Nominations ceased. The Board voted on the nomination for Anderson as Vice President. Ayes included: Rueschenberg, Hazelton, Devlin-Lawler, Piro, Larsen, Schechinger, and Anderson. Nayes included: none. Motion carried 7-0.

ADOPTION OF MEETING RULES, PROCEDURES AND COMMITTEE ASSIGNMENTS:  Anderson moved, seconded by Hazelton, to approve the following committee selections: County Conference Board Rep: Schechinger; Salary and Bargaining Representatives: Schechinger, Rueschenberg, and Anderson; Delegate Assembly Representative: Larsen as delegate, Schechinger as alternate; Sick Leave Bank Committee: Devlin-Lawler and Rueschenberg; and District Study Team: Hazelton, Anderson and Piro. The Board also decided to form a Finance Committee: Rueschenberg, Anderson, and Piro. Motion carried 7-0 and all committee positions become active immediately.

DISCUSSION ITEMS:   The Board discussed the budget workshop format and agreed to spread the workshop out over multiple meetings and to include small group review as well.

ACTION ITEMS:  Schechinger moved, seconded by Piro to approve the resignation of Angie Kenkel as Preschool Special Education Associate and Karen Ryerson as Intermediate School Special Education Associate; the employment of Andrew Sandquist as Middle School Wrestling Coach; and the Disposal of Obsolete Drumline Equipment. Motion carried 7-0.

The Board entered exempt session at 6:17 p.m. to negotiate and discuss employment conditions of the Superintendent contract.

The Board returned to open session at 7:52 p.m.

ADJOURNMENT:  Anderson moved, seconded by Hazelton to adjourn.  Motion carried 7-0 and the meeting was adjourned at 7:52 p.m.

The Board held a workshop on school funds and funding sources following the regular meeting.

Next Meeting:  – December 2, 2019, 5:30 p.m. – Board Room

_________________________              _____________________________

Board President                                    Board Secretary