Board Minutes - 2019.10.21

 

HARLAN COMMUNITY SCHOOL DISTRICT BOARD MEETING

(For approval on 11-18-2019)

OCTOBER 21, 2019

The Board met for a regular meeting at 5:30 p.m. on Monday, October 21, 2019, in the Board Room at Harlan Community High School. President Amy Rueschenberg presided with Board members Jessica Anderson, Al Hazelton,  Tarah Devlin-Lawler, Joni Larsen, and Monte Schechinger present. Seth Piro entered after the meeting began.

Administrators Present:               Lynn Johnson

Media:                                        Bob Bjoin and Brian Taylor

APPROVAL OF AGENDA:  Devlin-Lawler moved, seconded by Larsen to approve the agenda.  Motion carried 6-0.

The board received a presentation by Joe Woracek, Field Director, Green Hills AEA

RESIGNATION OF PERSONNEL:  Anderson moved, seconded by Hazelton to accept the resignation of Michelle Thorne as high school special education associate.  Motion carried 6-0.

EMPLOYMENT OF PERSONNEL:  Schechinger moved, seconded by Devlin-Lawler to approve the employment of Gayle Nelson as high school night custodian and Sam Brummer as freshman girls basketball coach and 3 sport stipend. Motion carried 6-0.

APPROVAL OF VOLUNTARY EARLY RETIREMENT PLAN:  Hazelton moved, seconded by Larsen to approve the voluntary early retirement plan as presented. Motion carried 6-0.

POLICY APPROVAL – SECOND/FINAL READING:  Anderson moved, seconded by Schechinger to approve the second and final reading of Policy 100 – Legal Status of the School District, Policy 101 – Educational Philosophy of the School District, Policy 102 R1 – Grievance Procedure, Policy 103 – Long-Range Needs Assessment, Policy 103 R1 – Long-Range Needs Assessment, Policy 104 – Anti-Bullying/Anti-Harassment, Policy 104 R1 – Anti-Bullying/Anti-Harassment Investigation Procedures, and Policy 105 – Assistance Animals. Motion carried 6-0.

APPROVAL OF CONSENT AGENDA:  Larsen moved, seconded by Devlin-Lawler, to approve the consent agenda as presented.  This included the minutes from the previous board meetings, accounts payable for September and October, October General Fund (Operating Warrants), Trust Fund Warrants, Agency Fund Warrants and Physical Plant and Equipment Fund Warrants. Financial reports: Treasurer Report and Revenue Report and a Non-Personnel transportation contract with Woodbine CSD.  Motion carried 6-0. The approved warrants are as follows:

OPERATING FUND

   

AHLERS & COONEY, P.C.

LEGAL SERVICES

192.50

ARKFELD, WILLIAM

BUS LICENSE

43.50

BAND SHOPPE

SUPPLIES

641.05

BAUGHMAN, ELAINE

HOME SCHOOL ASSISTANCE TRAVEL

135.72

BAXTER LUMBER AND HARDWARE

SUPPLIES

128.61

BOMGAARS

SUPPLIES

11.46

CARQUEST

PARTS

652.21

CARROLL CONTROL SYSTEMS INC.

PURCHASED SERVICES

200.00

CENTRAL IOWA DISTRIBUTING INC.

SUPPLIES

269.80

CINTAS

LAUNDRY

130.95

COUNCIL BLUFFS COMMUNITY SCHOOL DISTRICT

SPED BILLING

5,958.24

DELTA DENTAL

EMPLOYEE INSURANCE

10,841.94

DEPARTMENT OF EDUCATION

BUS INSPECTIONS

760.00

DUKE AERIAL EQUIPMENT

INSPECTION FEE

612.68

FARM SERVICE COOP

FUEL

4,887.89

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

3,834.55

GREATAMERICA FINANCIAL SERVICES

COPIER LEASES

1,585.00

HARLAN AUTO MART

REPAIRS

2,613.54

HARLAN SCHOOLS NUTRITION

SUPPLIES

50.55

HARLAN MUNICIPAL UTILITIES

UTILITIES

46,831.56

HARLAN NEWSPAPERS

SUPPLIES/LEGAL PUBLICATIONS

156.93

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

14,735.59

HOME PRO VACUUM CENTERS

REPAIRS

450.73

IOWA COUNCIL OF TEACHERS OF MATHEMATICS

DUES/REGISTRATION

95.00

IOWA DEPARTMENT OF HUMAN SERVICES

MEDICAID STATE SHARE

0.37

IOWA DIVISION OF LABOR SERVICES

INSPECTION FEE

240.00

IOWA HIGH SCHOOL MUSIC ASSOCIATION

REGISTRATION

253.00

IOWA SCHOOL COUNSELOR ASSOCIATION

REGISTRATION

250.00

IOWA SCHOOL FINANCE INFORMATION SYSTEMS

BACKGROUND CHECKS

60.00

IOWA WESTERN COMMUNITY COLLEGE

BUS CLASSES

750.00

ITSAVVY LLC

EQUIPMENT

2,825.00

JAMF

SOFTWARE

1,325.50

KNOD

ADVERTISING

110.00

KROGER & SONS HAULING, LLC

GARBAGE COLLECTION

2,360.00

LAMINATION DEPOT, INC

SUPPLIES

117.06

LIFESCAPE - CHILDREN'S CARE

SPED BILLING

6,057.00

LOVEGOOD, LUKE

PURCHASED SERVICES

100.00

MADISON NATIONAL LIFE

EMPLOYEE INSURANCE

3,007.56

MARTIN BROS. DISTRIBUTING CO.

SUPPLIES

68.02

MCGRAW-HILL

MATERIALS/TEXTBOOKS

403.27

MEINERS PLUMBING AND HEATING

PURCHASED SERVICES

1,673.25

MID AMERICAN ENERGY

UTILITIES

10.77

NAPA

SUPPLIES

5.34

NELSON FARM SUPPLY

SUPPLIES

222.67

NMC

PARTS

189.22

NORTHWEST AEA

SUPPLIES

582.63

O'HALLORAN INTERNATIONAL, INC

PARTS

1,226.00

O'KEEFE ELEVATOR COMPANY, INC

ELEVATOR INSPECTION

233.44

O'REILLY AUTOMOTIVE INC.

PARTS

194.65

OMAHA TRUCK CENTER, INC.

PARTS

616.40

OTICON, INC.

EQUIPMENT

1,472.00

PEARSON EDUCATION, INC.

SOFTWARE RENEWAL

6,187.32

PETERSEN FAMILY WELLNESS CENTER

WELLNESS PROGRAM

31,858.20

PETERSEN MOTORS LLC

REPAIRS

229.52

PHONAK LLC

SUPPLIES

119.99

PITTS FAMILY & SPORTS CHIROPRACTIC

EMPLOYEE PHYSICALS

190.00

RAYNER & RINN

SUPPLIES

1,061.85

REALLY GREAT READING

SUPPLIES

298.00

RENAISSANCE LEARNING, INC

MATERIALS

5,913.50

ROGERS PEST CONTROL LLC

PEST CONTROL

196.00

SCHMITT MUSIC CENTERS

MATERIALS

85.55

SCHOOL SPECIALTY, INC.

SUPPLIES

617.34

SEIDL ELECTRIC, INC.

REPAIRS

196.94

SHIFFLER EQUIPMENT SALES, INC

SUPPLIES

226.03

SONDERMAN CLEANING SERVICE

PURCHASED SERVICES

85.00

SORENSEN EQUIPMENT CO.

REPAIRS

976.01

STUDER HARLAN DO IT BEST HARDWARE

SUPPLIES

154.22

TOTAL ADMINISTRATIVE SERVICES CORP.

FLEX ENROLLMENT FEE

1,445.04

VISUAL EDGE INC. DBA COUNSEL OFFICE

COPIER LEASES

1,646.21

W.W. GRAINGER, INC.

SUPPLIES

2,000.85

     

STUDENT ACTIVITY FUND

   

ABRAHAM LINCOLN HIGH SCHOOL

ENTRY FEES

75.00

AMERICAN BAND ACCESSORIES

SUPPLIES

218.85

ARKFELD, MARK

OFFICIATING

590.00

ASCENT SPORTS TECHNOLOGY

PURCHASED SERVICES

634.88

ATLANTIC BOTTLING CO.

SUPPLIES

1,556.56

ATLANTIC COMMUNITY SCHOOL DISTRICT

ENTRY FEES

160.00

BERENS, SEAN

OFFICIATING

115.00

BERENS, TOM

OFFICIATING

115.00

BLUMHARDT, WAYDE

OFFICIATING

280.00

BSN SPORTS

SUPPLIES

851.00

BUSCH, SCOTT

OFFICIATING

115.00

CARSTENS FARMSTEAD

ENTRY FEES

297.00

CISHIRTS

SUPPLIES

594.78

CLARK SPEAKS

PURCHASED SERVICES

250.00

CORE-MARK MIDCONTINENT, INC

SUPPLIES

411.62

CRESTON COMMUNITY SCHOOL DISTRICT

ENTRY FEES

120.00

CYCLONE LANES

PURCHASED SERVICES

279.00

DUSENBERRY, STUART

OFFICIATING

125.00

FLORAL ELEGANCE AND UNIQUE GIFTS

SUPPLIES

200.00

GIRRES, CHRIS

OFFICIATING

115.00

GLENWOOD BOOSTER CLUB

SUPPLIES

300.00

GLENWOOD COMMUNITY SCHOOL DISTRICT

ENTRY FEES

90.00

GRAPHIC EDGE

SUPPLIES

750.42

HARLAN NEWSPAPERS

SUPPLIES/LEGAL PUBLICATIONS

18.00

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

7,121.98

HARRIS SCHOOL SOLUTIONS

MERCHANT PROCESSING

101.30

IOWA CHEER COACHES ASSOCIATION

MEMBERSHIP/REGISTRATION

195.00

IOWA FCCLA

REGISTRATION

200.00

IOWA GIRLS COACHES ASSOCIATION

MEMBERSHIP

115.00

IOWA HOSA

REGISTRATION

720.00

IOWA SCHOOL DANCE TEAMS ASSOCIATION

REGISTRATION

376.00

JACOBUS, REILLY

OFFICIATING

115.00

JOSTENS INC.

SUPPLIES

6,533.29

KEARNEY, BILL

REIMBURSEMENT PURCHASED SERVICES

150.00

KNUDSEN, LORIE

OFFICIATING

420.00

LANGUAGE TESTING INTERNATIONAL

SUPPLIES

45.00

LEWIS CENTRAL COMMUNITY SCHOOL DISTRICT

ENTRY FEES

120.00

MANZ, KYLE

OFFICIATING

160.00

MILLER, KELLI

SUPERVISION

200.00

MOORES PORTABLE TOILETS & PUMPING

RENTAL

300.00

NEFF COMPANY

SUPPLIES

1,253.44

NORTHWEST MISSOURI STATE UNIVERSITY

ENTRY FEES

132.00

OSBORN, KEVIN

OFFICIATING

590.00

PETERSEN, SHAWN

OFFICIATING

220.00

PIZZA RANCH

SUPPLIES

496.82

POWELL, RICK

OFFICIATING

430.00

RACK PERFORMANCE

PURCHASED SERVICES

850.00

RED OAK COMMUNITY SCHOOL DISTRICT

ENTRY FEES

100.00

REINDL, RANDY

OFFICIATING

115.00

ROSMANN FAMILY FARMS

SUPPLIES

41.70

SCHMITT MUSIC CENTERS

SUPPLIES

621.60

SCHUMACHER, BRENT

OFFICIATING

160.00

STANLEY, MIKE

OFFICIATING

125.00

STEFFENS, KYLE

OFFICIATING

220.00

STOULIL, MITCH

OFFICIATING

185.00

UPTOWN SPORTING GOODS

SUPPLIES

1,606.50

VARSITY

SUPPLIES

4,293.00

VEITZ, JEFF

OFFICIATING

115.00

WEDEMEYER, BRIAN

OFFICIATING

95.00

WENSTRAND, NICOLE

OFFICIATING

85.00

WESTERN CHRISTIAN SCHOOLS

ENTRY FEES

100.00

WIECH, JENNIFER

OFFICIATING

95.00

WOHLERS, KEITH

OFFICIATING

115.00

WOOD, MARTIN

OFFICIATING

115.00

ZANDER INK

SUPPLIES

6,810.70

     

MANAGEMENT FUND                        

   

AGENCY

INSURANCE

818.00

EMC INSURANCE CASUALTY COMPANY

INSURANCE DEDUCTIBLE

1,335.21

     

CAPITAL FUNDS PROJECT

   

EDUSPIRE SOLUTIONS, LLC

SOFTWARE RENEWAL

2,000.00

LIGHTBOX SYSTEMS

SOFTWARE LICENSES

3,900.00

RIVERSIDE TECHNOLOGIES

EQUIPMENT

6,800.00

     

PHYSICAL PLANT & EQUIPMENT

   

CONTROL SERVICES INC.

PURCHASED SERVICES

20,401.33

ELEVATE ROOFING

PURCHASED SERVICES

618.47

GETZSCHMAN HEATING, LLC

PURCHASED SERVICES

7,336.00

RIEMANN MUSIC, INC.

REPAIRS

115.66

SCHMITT MUSIC CENTERS

REPAIRS

115.00

     

SCHOOL NUTRITION FUND

   

ALEJANDRO GARCIA, RENE

LUNCH REFUND

8.75

ATLANTIC BOTTLING CO.

SUPPLIES

150.85

BERNARD FOOD INDUSTRIES, INC.

SUPPLIES

67.38

CENTRAL IOWA DISTRIBUTING INC.

SUPPLIES

233.00

EARTHGRAINS COMPANY

SUPPLIES

768.63

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

30.50

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

114.13

HARRIS SCHOOL SOLUTIONS

MERCHANT PROCESSING

467.40

HILAND DAIRY

SUPPLIES

4,335.84

HOBART

REPAIRS

1,166.11

HOFSTADTER, ALICIA

LUNCH REFUND

29.37

HOPP, THOMAS

LUNCH REFUND

2.50

HYVEE FOOD STORE

SUPPLIES

11,042.09

KECK FOODS

SUPPLIES

3,237.04

KRUSE REFRIGERATION & ELECTRIC

REPAIRS

148.00

MARTIN BROS. DISTRIBUTING CO.

SUPPLIES

26,199.28

MEINERS PLUMBING AND HEATING

REPAIRS

176.10

NORDBY, ROD

LUNCH REFUND

4.30

RAPIDS

SUPPLIES

210.04

W.W. GRAINGER, INC.

SUPPLIES

96.66

CLOSED SESSION:  Anderson moved, seconded by Devlin-Lawler to move that the Board go into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual’s reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i). Role call votes:  Rueschenberg – Aye; Anderson – Aye; Hazelton – Aye ; Devlin-Lawler – Aye; Larsen – Aye; and Schechinger – Aye. Nays: None. The Board entered into closed session at 6:25 p.m.

Piro entered the closed session at 7:31 p.m.

The Board re-entered open session at 7:47 p.m.

ADJOURNMENT:  Anderson moved, seconded by Larsen to adjourn.  Motion carried 7-0 and the meeting was adjourned at 7:47 p.m.

Next Meeting:  – November 4, 2019, 5:30 p.m. – Board Room

_________________________              ______________________________

Board President                                    Board Secretary