Board Minutes - 2020.01.20

 

HARLAN COMMUNITY SCHOOL DISTRICT BOARD MEETING

(For approval on 2-17-2020)

JANUARY 20, 2020

The Board met for a regular meeting at 5:33 p.m. on Monday, January 20, 2020, in the Board Room at Harlan Community High School. President Amy Rueschenberg presided with Board members Jessica Anderson, Tarah Devlin-Lawler, and Joni Larsen present. Seth Piro entered after the meeting began. Al Hazelton and Monte Schechinger were absent.

Administrators Present:                  Lynn Johnson         

Media:                                                Bob Bjoin and Brian Taylor

APPROVAL OF AGENDA:  Larsen moved, seconded by Anderson, to approve the agenda.  Motion carried 4-0.

DISCUSSION ITEMS: The board discussed the quarterly review of annual board priorities, superintendent goals, and superintendent leaves.

ACTION ITEMS:

EMPLOYMENT OF PERSONNEL:  Anderson moved, seconded by Devlin-Lawler to approve the employment of Ellen Walsh-Rosmann as Director of Wellness, Food and Nutritional Services. Motion carried 4-0.

Piro entered at 6:10 p.m.

ACCEPT AUDIT REPORT:  Devlin-Lawler moved, seconded by Piro to accept the audit report. Motion carried 5-0.

APPROVAL OF REQUEST FOR ALLOWABLE GROWTH FOR MODIFIED SUPPLEMENT AMOUNT FOR DROPOUT/DROPOUT PREVENTION IN THE AMOUNT OF $478,241:  Anderson moved, seconded by Larsen to approve the request for allowable growth for modified supplement amount for dropout/dropout prevention in the amount of $478,241.  Motion carried 5-0.

APPROVAL OF CONSENT AGENDA:  Anderson moved, seconded by Devlin-Lalwr, to approve the consent agenda as presented.  This included the minutes from the previous board meetings, accounts payable for December and January, January General Fund (Operating Warrants), Trust Fund Warrants, Agency Fund Warrants, Physical Plant and Equipment Fund Warrants, Financial Reports, and Non-Personnel Contract for Special Education with IKM-M and GHAEA. The approved warrants are as follows:

OPERATING FUND

   

AHLERS & COONEY, P.C.

LEGAL SERVICES

217.50

BAUGHMAN, ELAINE

TRAVEL

112.32

BAXTER LUMBER AND HARDWARE

SUPPLIES

797.85

BOMGAARS

SUPPLIES

253.98

BONINE GARAGE DOORS

REPAIRS

392.00

BOYER VALLEY COMMUNITY SCHOOL DISTRICT

OPEN ENROLLMENT TUITION

24,882.00

BRUCE'S APPLIANCE & TV

EQUIPMENT

2,840.00

BULLETIN & REVIEW

ADVERTISING

72.00

CAPITAL SANITARY SUPPLY

SUPPLIES

3,133.40

CARQUEST

PARTS

446.73

CARROLL CONTROL SYSTEMS INC.

PURCHASED SERVICES

400.00

CENTRAL IOWA DISTRIBUTING INC.

SUPPLIES

1,156.00

CINTAS

LAUNDRY

130.95

COUNCIL BLUFFS COMMUNITY SCHOOL DISTRICT

SPED BILLING

5,732.82

CRONIN, TOM

TRAVEL AND SUPPLIES

134.18

DELTA DENTAL

EMPLOYEE INSURANCE

20,188.74

DENISON COMMUNITY SCHOOL DISTRICT

OPEN ENROLLMENT TUITION

14,125.00

DICK BLICK

MATERIALS

68.20

ED M. FELD EQUIPMENT CO.

PURCHASED SERVICES

85.00

EMPLOYMENT PUBLISHING, INC.

ADVERTISING

998.00

EXIRA ELK HORN KIMBALLTON SCHOOL DISTRICT

CONCURRENT ENROLLMENT

298.42

FARM SERVICE COOP

FUEL

5,366.13

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

3,790.54

GREATAMERICA FINANCIAL SERVICES

COPIER LEASES

1,585.00

HARLAN MUNICIPAL UTILITIES

UTILITIES

29,890.23

HARLAN NEWSPAPERS

SUPPLIES/LEGAL PUBLICATIONS

765.64

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

10,473.89

HERNING, KAREN

SUPPLIES

492.96

HOME PRO VACUUM CENTERS

REPAIRS

201.50

IOWA ASSOCIATION OF SCHOOL BOARDS

REGISTRATION

1,000.00

IOWA DEPARTMENT OF EDUCATION

BUS INSPECTIONS

80.00

IOWA DIVISION OF LABOR SERVICES

INSPECTION FEES

80.00

IOWA SCHOOL FINANCE INFORMATION SYSTEMS

BACKGROUND CHECKS

378.00

IOWA STATE BAR ASSOCIATION

REGISTRATION

350.00

IOWA WESTERN COMMUNITY COLLEGE

CONCURRENT ENROLLMENT CLASSES

81,870.50

ITSAVVY LLC

EQUIPMENT AND LICENSES

2,785.00

J.W. PEPPER & SON, INC.

MATERIALS

146.99

K-MAC AWARDS

MATERIALS/SERVICES

9.60

KEAST AUTO CENTER

REPAIRS

94.32

KLEIN FENCE COMPANY

PURCHASED SERVICES

450.00

KROGER & SONS HAULING, LLC

GARBAGE COLLECTION

1,800.00

LIFESCAPE - CHILDREN'S CARE

SPED BILLING

9,464.00

LOGAN MAGNOLIA COMMUNITY SCHOOL DISTRICT

OPEN ENROLLMENT TUITION

7,062.50

MADISON NATIONAL LIFE

EMPLOYEE INSURANCE

2,913.27

MATHESON TRI-GAS INC

MATERIALS

347.27

MEINERS PLUMBING AND HEATING

PURCHASED SERVICES

2,944.47

MID AMERICAN ENERGY

UTILITIES

15.23

NAPA

SUPPLIES

76.40

NORIX GROUP INC

EQUIPMENT

424.45

O'REILLY AUTOMOTIVE INC.

PARTS

110.65

OFFICE OF AUDITOR OF STATE

ANNUAL FILING FEE

625.00

OMAHA TRUCK CENTER, INC.

PARTS

654.32

OSBORN, NANCY

TRAVEL

8.00

OUR OWN UPHOLSTERY

PURCHASED SERVICES

120.00

PETERSEN FAMILY WELLNESS CENTER

WELLNESS PROGRAM

680.40

PETSCHE PLUMBING & HEATING INC

SUPPLIES/REPAIRS

2,782.80

PITTS FAMILY & SPORTS CHIROPRACTIC

EMPLOYEE PHYSICALS

285.00

POMP'S TIRE SERVICE, INC.

TIRES AND TUBES

3,368.02

POWERSCHOOL

SOFTWARE

2,345.82

ROGERS PEST CONTROL LLC

PEST CONTROL

196.00

SCHMITT MUSIC CENTERS

SUPPLIES

493.02

SCHOOL BUS SALES

PARTS

407.68

SCHOOL HEALTH CORPORATION

SUPPLIES

79.00

SEGEBART, CARRIE

OPEN ENROLLMENT TRANSPORTATION

675.21

SHELBY CO. ENGINEERS OFFICE

SUPPLIES

1,427.30

SONDERMAN CLEANING SERVICE

PURCHASED SERVICES

85.00

SOUTHWEST IOWA BANDMASTERS ASSN.

REGISTRATION

24.50

STUDER HARLAN DO IT BEST HARDWARE

SUPPLIES

306.77

SWANK MOVIE LICENSING

PURCHASED SERVICES

1,152.00

TOTAL ADMINISTRATIVE SERVICES CORP.

FLEX ENROLLMENT FEE

794.04

TRICENTER COMMUNITY SCHOOL DISTRICT

OPEN ENROLLMENT TUITION

7,389.00

ULTIMATE DRILL BOOK

PURCHASED SERVICES

950.00

UNDERWOOD COMMUNITY SCHOOL DISTRICT

REGISTRATION

100.00

VERIZON WIRELESS

TELEPHONE SERVICE

690.96

VISUAL EDGE INC. DBA COUNSEL OFFICE

COPIERS USAGE

2,032.79

W.W. GRAINGER, INC.

SUPPLIES

2,221.62

WELLMARK BLUE CROSS/BLUE SHIELD

EMPLOYEE INSURANCE

127,868.36

WEST MUSIC COMPANY

MATERIALS

117.93

     

STUDENT ACTIVITY FUND

   

ANDERSON, RACHEL

SUPPLIES

38.97

ARKFELD, MARK

OFFICIATING

100.00

ARROW STAGE LINES

PURCHASED SERVICES

750.00

ATLANTIC BOTTLING CO.

SUPPLIES

620.17

BAKER, KEITH

OFFICIATING

135.00

BARBER, JUSTIN

OFFICIATING

125.00

BASALYGA, RUSS

OFFICIATING

135.00

BUSINESS PROFESSIONALS OF AMERICA

REGISTRATION

2,850.00

CARNES, REGG

OFFICIATING

75.00

COLLINS, SHAWN

OFFICIATING

125.00

DINESEN, MELISSA

PURCHASED SERVICES

150.00

DINKLA, GARY

OFFICIATING

100.00

DRIVER, JAMES

OFFICIATING

125.00

ETHEN, CHRIS

OFFICIATING

125.00

FOUR SEASONS TRAVEL

TRAVEL

1,992.00

GREBERT, RON

OFFICIATING

125.00

HARLAN ATHLETIC BOOSTER CLUB

SUPPLIES

697.00

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

4,701.12

HARRIS SCHOOL SOLUTIONS

MERCHANT PROCESSING

15.25

HASH, JAMES

OFFICIATING

125.00

HUNTER, JOE

OFFICIATING

100.00

IOWA STATE UNIVERSITY

PURCHASED SERVICES

200.00

KINTNER, LARRY

PURCHASED SERVICES

100.00

KRUSE, SEAN

OFFICIATING

125.00

LESHER, ERIC

OFFICIATING

175.00

LOGAN MAGNOLIA COMMUNITY SCHOOL DISTRICT

ENTRY FEES

80.00

MAIN STREET MARKET

SUPPLIES

396.00

MANZ, KYLE

OFFICIATING

100.00

MILLER, JUSTIN

OFFICIATING

125.00

PFEIFER, JIM

OFFICIATING

175.00

PIZZA RANCH

SUPPLIES

243.00

PLOEGER, LANCE

OFFICIATING

125.00

REISS, TYLER

OFFICIATING

175.00

RENKLY, JULIA

PURCHASED SERVICES

100.00

ROSMANN FAMILY FARMS

SUPPLIES

58.38

ROYER, MARK

OFFICIATING

100.00

SCHABEN, BRYCE

OFFICIATING

300.00

SCHABEN, JAKE

OFFICIATING

100.00

SCHABEN, JOSHUA

OFFICIATING

150.00

SCHOOL SPECIALTY, INC.

SUPPLIES

340.48

STOWERS, RON

OFFICIATING

135.00

SUPER 8

TRAVEL

179.98

THOMAS JEFFERSON HIGH SCHOOL

ENTRY FEES

85.00

TRICENTER COMMUNITY SCHOOL DISTRICT

ENTRY FEES

95.00

VANDE BERG, MARK

OFFICIATING

125.00

W.W. GRAINGER, INC.

SUPPLIES

305.02

WALSH, JOHN

OFFICIATING

75.00

WAUKEE COMMUNITY SCHOOL DISTRICT

ENTRY FEES

135.00

WILLIAMS, JUSTIN

OFFICIATING

125.00

WORLDWIDE SUPPLIES

SUPPLIES

399.99

ZANDER INK

SUPPLIES

2,993.45

     

MANAGEMENT FUND                        

   

EMC INSURANCE

WORKERS COMPENSATION DEDUCTIBLE

267.32

     

PHYSICAL PLANT & EQUIPMENT

   

CONTROL SERVICES INC.

PURCHASED SERVICES

6,740.35

GETZSCHMAN HEATING, LLC

PURCHASED SERVICES

1,192.00

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

300.58

RIEMANN MUSIC, INC.

REPAIRS

80.85

SCHMITT MUSIC CENTERS

REPAIRS

80.00

     

DEBT SERVICE FUND

   

UMB BANK, NA

LOAN PROCESSING FEES

300.00

     

SCHOOL NUTRITION FUND

   

ATLANTIC BOTTLING CO.

SUPPLIES

94.82

EARTHGRAINS COMPANY

SUPPLIES

806.54

ED M. FELD EQUIPMENT CO.

PURCHASED SERVICES

451.00

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

30.15

GRIMES, VANESSA

LUNCH REFUND

74.55

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

140.01

HARRIS SCHOOL SOLUTIONS

MERCHANT PROCESSING

417.05

HILAND DAIRY

SUPPLIES

3,083.19

HOBART

REPAIRS

1,392.32

MARTIN BROS. DISTRIBUTING CO.

SUPPLIES

16,892.79

RAPIDS

SUPPLIES

63.42

SCHMIDT, DEBBIE

LUNCH REFUND

62.23

POLICY REVIEW/APPROVAL – SECOND AND FINAL READING:  Piro moved, seconded by Anderson to approve second and final reading of policies as presented. Policy 400 – Role of and Guiding Principles for Employees; Policy 401.6 – Limitations to Employment References; Policy 401.8 – Recognition for Service of Employees; Policy 402.1 – Release of Credit Information; Policy 402.2 – Child Abuse Reporting; Policy 402.6 – Employee Outside Employment; Policy 403.1 – Employee Physical Examinations; Policy 403.3E1 – Hepatitis B Vaccine Information and Record; Policy 403.6E2 – Drug and Alcohol Testing Program Acknowledgment Form; Policy 403.6E3 – Drug and Alcohol Program and Pre-Employment Testing Written Consent to Share Information; Policy 405.1 – Licensed Employee Defined; Policy 406.1 – Licensed Employee Compensation; Policy 406.2 – Licensed Employee Compensation Advancement; Policy 406.3 – Licensed Employee Continued Education Credit; Policy 406.4 – Licensed Employee Compensation for Extra Duty; Policy 406.5 – Licensed Employee Group Insurance Benefits; and Policy 406.6 – Licensed Employee Tax Shelter Program are new policies and are officially adopted. Policy 401.1 – Equal Employment Opportunity; Policy 401.2 – Employee Conflict of Interest; Policy 401.3 – Nepotism; Policy 401.4 – Employee Complaints;  Policy 401.7 – Employee Travel Compensation; Policy 401.9 – Employee Political Activity; Policy 401.10 – Credit and Procurement Cards; Policy 402.4 – Gifts to Employees; Policy 403.4 – Hazardous Chemical Disclosure; Policy 403.5 – Substance-Free Workplace; Policy 403.5E1 – Substance-Free Workplace Notice to Employees;  Policy 403.6 – Drug and Alcohol Testing Program; Policy 403.6E1 – Drug and Alcohol Testing Program Notice to Employees; Policy 404.1R1 – Employee Conduct Regulations; Policy 405.3 – Licensed Employee Individual Contracts; Policy 405.4 – Licensed Employee Continuing Contracts; and Policy 405.9 – Licensed Employee Probationary Status are current policies that the board revised. Policy 403.2 – Employee Injury on the Job was a new policy that the board tabled for a future meeting. Motion carried 5-0.

UPCOMING EVENTS AND COMMUNITY UPDATES:  The board discussed the upcoming community engagement event set for Monday, March 9, 2020 which is open to the public.

ADJOURNMENT:   Anderson moved, seconded by Piro to adjourn. Motion carried 5-0 and the meeting was adjourned at 6:43 p.m.

Next Meeting:  – February 3, 2020, 5:30 p.m. – Board Room

_________________________                _____________________________

Board President                                           Board Secretary