Board Minutes - 2020.04.20

 

HARLAN COMMUNITY SCHOOL DISTRICT BOARD MEETING

(For approval on 5-18-2020)

APRIL 20, 2020

The Board met for a regular meeting at 5:30 p.m. on Monday, April 20, 2020, for an electronic Zoom meeting that was hosted in the Board Room at Harlan Community High School.  President Amy Rueschenberg presided with Board members Jessica Anderson, Al Hazelton, Tarah Devlin-Lawler, Joni Larsen, and Monte Schechinger present. Seth Piro was absent.

Administrators Present:               Lynn Johnson, Scott Frohlich, Bill Mueller, Jeff Moser, and Davis Pattee  

Media:                                        Bob Bjoin and HMU

PUBLIC FORUM:  Mindy Shaffer addressed the Board during the public forum.

APPROVAL OF AGENDA:  Larsen moved, seconded by Devlin-Lawler, to approve the agenda.  Motion carried 6-0.

DISCUSSION ITEMS: The board discussed the 2020-2021 school calendar.

ACTION ITEMS:

APPROVAL OF OPERATIONAL SHARING AGREEMENT WITH GREEN HILLS AEA (GHAEA) FOR SOCIAL WORKER FOR 2020-2021:  Anderson moved, seconded by Schechinger to approve the Operational Sharing Agreement with GAHAEA for social worker for 2020-2021. Motion carried 6-0.

APPROVAL OF AGREEMENT FOR LIBRARIAN SERVICES WITH GREEN HILLS AEA (GHAEA) FOR 2020-2021:  Devlin-Lawler moved, seconded by Hazelton to approve the agreement for librarian services with GHAEA for 2020-2021. Motion carried 6-0.

APPROVAL OF PURCHASING AGREEMENT WITH GREEN HILLS AEA (GHAEA) FOR 2020-2021:  Larsen moved, seconded by Anderson to approve the purchasing agreement with GHAEA for 2020-2021. Motion carried 6-0.

APPROVAL OF ADMINISTRATORS AND DIRECTORS PAY INCREASE FOR 2020-2021:  Hazelton moved, seconded by Devlin-Lawler to approve the .75% package increase for administrators and directors for 2020-2021. Motion carried 6-0.

APPROVAL OF SCHOOL-BASED INTERVENTIONISTS, TRANSPORTATION, 9/10 MONTH ASSOCIATES, FOOD SERVICE, AND 12 MONTH NON-CERTIFIED SUPPORT STAFF PAY INCREASE FOR 2020-2021:  Anderson moved, seconded by Schechinger to approve the 1% package increase for school-based interventionist, transportation, 9/10 month associate, food service, and 12 month non-certified support staff. Motion carried 6-0.

APPROVAL OF CONTRACT FOR TRANSPORTATION COORDINATOR/MECHANIC FOR 2020-2021:  Larsen moved, seconded by Anderson to approve the contract with Jared Klein for transportation coordinator/mechanic for 2020-2021. Motion carried 6-0.

APPROVAL OF PROFESSIONAL SCHEDULE ADDITION OF ASSISTANT BOWLING COACH:  Schechinger moved, seconded by Hazelton to approve the professional schedule addition of assistant bowling coach at 6.5%. Motion carried 6-0.

APPROVAL OF RESOLUTION REGARDING PANDEMIC RESPONSE REFLECTING EXTENSION OF SCHOOL CLOSURE, CONTINUOUS LEARNING GUIDANCE, AND STAFF PAY:  Devlin-Lawler moved, seconded by Schechinger to approve the resolution regarding pandemic response reflecting extension of school closure, continuous learning guidance, and staff pay as presented. Motion carried 6-0.

APPROVAL OF CONSENT AGENDA:  Larsen moved, seconded by Hazelton to approve the consent agenda as presented.  This included the minutes from the previous board meetings, accounts payable for March and April, April General Fund (Operating Warrants), Trust Fund Warrants, Agency Fund Warrants, Physical Plant and Equipment Fund Warrants, and Financial Reports. The approved warrants are as follows:
 

OPERATING FUND

   

AGRILAND FS INCORPORATED

SUPPLIES

45.86

AHLERS & COONEY, P.C.

LEGAL SERVICES

1,635.00

BAXTER LUMBER AND HARDWARE

SUPPLIES

484.36

BOYER VALLEY COMMUNITY SCHOOL DISTRICT

OPEN ENROLLMENT TUITION

560.42

BRUMMER, MICHELLE

COOPERATIVE TEACHING FEE

100.00

CAPITAL SANITARY SUPPLY

SUPPLIES

3,132.80

CARQUEST

PARTS

415.00

CINTAS

LAUNDRY

43.65

COUNCIL BLUFFS COMMUNITY SCHOOL DISTRICT

SPED BILLING

6,712.70

DELTA DENTAL

EMPLOYEE INSURANCE

10,176.03

DIAMOND VOGEL

SUPPLIES

1,171.48

DICKMAN, DANNY

BUS LICENSE

46.00

EASTERN NEBRASKA HUMAN SERVICES

SPED BILLING

3,268.00

ED M. FELD EQUIPMENT CO.

PURCHASED SERVICES

270.00

FARM SERVICE COOP

FUEL

1,110.62

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

3,789.87

FLINN SCIENTIFIC INC.

MATERIALS

461.85

GREATAMERICA FINANCIAL SERVICES

COPIER LEASES

1,585.00

GREEN HILLS AEA

TRAINING

225.00

HARLAN MUNICIPAL UTILITIES

UTILITIES

31,672.19

HARLAN NEWSPAPERS

SUPPLIES/LEGAL PUBLICATIONS

865.72

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

4,651.82

IOWA DEPARTMENT OF HUMAN SERVICES

MEDICAID STATE SHARE

14,214.45

IOWA DIVISION OF LABOR - ELEVATOR SAFETY

INSPECTION FEE

175.00

J.W. PEPPER & SON, INC.

MATERIALS

1,556.88

KEAST AUTO CENTER

REPAIRS

1,314.21

KENDALL/HUNT PUBLISHING COMPANY

ELEMENTARY MATH TRAINING/MATERIALS

12,837.00

KROGER & SONS HAULING, LLC

GARBAGE COLLECTION

1,240.00

LIFESCAPE - CHILDREN'S CARE

SPED BILLING

9,540.00

MADISON NATIONAL LIFE

EMPLOYEE INSURANCE

2,911.75

MATHESON TRI-GAS INC

MATERIALS

322.11

MEINERS PLUMBING AND HEATING

PURCHASED SERVICES

1,809.78

MID AMERICAN ENERGY

UTILITIES

13.84

NAPA

SUPPLIES

25.77

NORTHWEST AEA

SUPPLIES

134.49

OMAHA TRUCK CENTER, INC.

PARTS

101.52

PETSCHE PLUMBING & HEATING INC

SUPPLIES/REPAIRS

1,142.91

PITTS FAMILY & SPORTS CHIROPRATIC

EMPLOYEE PHYSICALS

475.00

RAYMOND PRODUCTS CO.

SUPPLIES

131.95

SCHOOL BUS SALES

PARTS

73.84

SHIFFLER EQUIPMENT SALES, INC

SUPPLIES

40.99

SONDERMAN CLEANING SERVICE

PURCHASED SERVICES

85.00

STUDER HARLAN DO IT BEST HARDWARE

SUPPLIES

1,004.30

TIMBERLINE BILLING SERVICES LLC

MEDICAID BILLING SERVICES

658.13

TOTAL ADMINISTRATIVE SERVICES CORP.

FLEX DEDUCTION PAYMENT

47,681.74

VERIZON WIRELESS

TELEPHONE SERVICE

650.97

VISUAL EDGE INC. DBA COUNSEL OFFICE

COPIER LEASES

1,429.11

W.W. GRAINGER, INC.

SUPPLIES

2,504.66

WELLMARK BLUE CROSS/BLUE SHIELD

EMPLOYEE INSURANCE

126,021.14

     

STUDENT ACTIVITY FUND

   

AMERICAN CANCER SOCIETY

FUNDRAISING PAYMENT

9,235.86

     
     
     
     
     

ANDERSON'S

SUPPLIES

1,021.89

BFG SUPPLY COMPANY

SUPPLIES

1,216.58

BORCHERS, BRYAN

OFFICIATING

125.00

BSN SPORTS

SUPPLIES

288.00

DECKER SPORTING GOODS

SUPPLIES

1,160.56

FEIRER, ALAN

SUPPLIES

400.00

FROHLICH, SCOTT

TRAVEL

10.00

GIRRES, CHRIS

OFFICIATING

350.00

HARLAN NEWSPAPERS

SUPPLIES/LEGAL PUBLICATIONS

70.30

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

6,023.26

HOSA - FUTURE HEALTH PROFESSIONALS

MEMBERSHIP

168.00

HY-VEE FOOD STORE

SUPPLIES

59.94

IOWA GIRLS HIGH SCHOOL ATHLETIC UNION

SUPPLIES

150.00

IOWA HIGH SCHOOL ATHLETIC ASSN.

SUPPLIES

829.35

JOHNSTON, SEAN

OFFICIATING

125.00

K-MAC AWARDS

MATERIALS/SERVICES

43.89

KNOD

ADVERTISING

57.50

LEUKEMIA & LYMPHOMA SOCIETY

FUNDRAISING DONATION

40.03

NATIONAL ASSN. SECONDARY SCHOOL PRINCIPAL

MEMBERSHIP

480.00

NEFF COMPANY

SUPPLIES

545.70

PHIPPS, AUSTIN

PROM REFUND

65.00

PLOEGER, LANCE

OFFICIATING

125.00

REGAL ADVERTISING

SUPPLIES

96.99

ROSMANN FAMILY FARMS

SUPPLIES

29.19

SALVATION ARMY

FUNDRAISING DONATION

115.00

SANCHEZ, RENEE

FFA AND PROM REFUND

210.00

SHELBY COUNTY TRAP & SKEET LTD.

SUPPLIES

7,044.90

SOUTHWEST IOWA NAMI

FUNDRAISING DONATION

2,349.07

UPTOWN SPORTING GOODS

SUPPLIES

2,024.70

ZANDER INK

SUPPLIES

6,258.00

     

MANAGEMENT FUND                        

   

EMC INSURANCE CASUALTY COMPANY

INSURANCE DEDUCTIBLE

1,614.16

     

CAPITAL FUNDS PROJECT

   

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

16.04

     

PHYSICAL PLANT & EQUIPMENT

   

CONTROL SERVICES INC.

PURCHASED SERVICES

8,037.86

ELEVATE ROOFING

PURCHASED SERVICES

292.79

GETZSCHMAN HEATING, LLC

PURCHASED SERVICES

2,518.00

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

575.05

RIEMANN MUSIC, INC.

REPAIRS

28.00

RSCHOOLTODAY

SOFTWARE

595.00

WALSH DOOR & HARDWARE

SECURITY EQUIPMENT

1,834.00

     

SCHOOL NUTRITION FUND

   

ATLANTIC BOTTLING CO.

SUPPLIES

47.41

EARTHGRAINS COMPANY

SUPPLIES

1,588.40

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

30.00

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

464.04

HARRIS SCHOOL SOLUTIONS

MERCHANT PROCESSING

381.70

HILAND DAIRY

SUPPLIES

6,861.09

     
     
     
     
     

HOBART

REPAIRS

362.75

HULSEBUS, SUSAN

LUNCH REFUND

88.78

JORGENSEN, ETHAN

LUNCH REFUND

15.50

KECK FOODS

SUPPLIES

1,488.88

KRUSE REFRIGERATION & ELECTRIC

PURCHASED SERVICES

313.50

LARSEN SUPPLY COMPANY

SUPPLIES

81.78

MARTIN BROS. DISTRIBUTING CO.

SUPPLIES

25,915.29

MCCORD, BRITTANY

LUNCH REFUND

0.50

MEINERS PLUMBING AND HEATING

PURCHASED SERVICES

908.41

MUMM, CURT

LUNCH REFUND

576.83

RAPIDS

SUPPLIES

395.75

STILL, MELISSA

LUNCH REFUND

30.25

W.W. GRAINGER, INC.

SUPPLIES

242.97

POLICY REVIEW/APPROVAL – SECOND/FINAL READING:  Schechinger moved, seconded by Devlin-Lawler to approve the second and final reading of policies as presented. Policy 501.1 – Resident Students; Policy 501.4 – Entrance – Admissions; Policy 501.6 – Student Transfers In; Policy 501.7 – Student Transfers Out or Withdrawals; Policy 501.11 – Student Release During School Hours; Policy 501.13 – Students of Legal Age; Policy 502.2 – Care of School Property/Vandalism; Policy 502.4 – Student Complaints and Grievances; Policy 502.8R1 – Search and Seizure Regulation; Policy 502.9 – Interviews of Students by Outside Agencies; and Policy 502.11 – Systems Monitoring  are new policies and will be officially adopted. Policy 501.2 – Nonresident Students; Policy 501.3 – Compulsory Attendance; Policy 501.9 – Student Absences – Excused; Policy 501.14 – Open Enrollment Transfers – Procedures as a Sending District; Policy 501.15 – Open Enrollment Transfers – Procedures as a Receiving District;   Policy 501.16 – Homeless Children and Youth; Policy 502.8 – Search and Seizure; Policy 503.1 – Student Conduct; Policy 503.1R1 – Student Suspension; Policy 503.3E1 – Standard Fee Waiver Application; Policy 503.3R1 – Student Fee Waiver and Reduction Procedures; and Policy 503.4 – Good Conduct Rule are current policies that the board revised. Motion carried 6-0.

ADJOURNMENT:   Devlin-Lawler moved, seconded by Hazelton to adjourn. Motion carried 6-0 and the meeting was adjourned at 6:22 p.m.

Next Meeting:  – May 4, 2020, 5:30 p.m. – Board Room

________________________              _____________________________

Board President                                    Board Secretary