Board Minutes - 2020.05.04 - Public Hearing and Regular Meeting

 

HARLAN COMMUNITY SCHOOL DISTRICT BOARD MEETING

(For approval on 5-18-2020)

MAY 4, 2020

The Board met for a public hearing at 5:30 p.m. on Monday, May 4, 2020, for an electronic Zoom meeting that was hosted in the Board Room at Harlan Community High School. President Amy Rueschenberg presided with Board members Jessica Anderson, Al Hazelton, Joni Larsen, Tarah Devlin-Lawler, and Seth Piro. Monte Schechinger was absent.

Administrators Present:               Lynn Johnson, Scott Frohlich, Bill Mueller, and Jeff Moser    

Media:                                        Bob Bjoin and HMU

APPROVAL OF AGENDA:  Devlin-Lawler moved, seconded by Piro, to approve the agenda.  Motion carried 6-0.

PRESENTATION OF THE 2020 – 2021 SCHOOL CALENDAR: No oral or written comments were received from the public.

ADJOURMENT:  Anderson moved, seconded by Larsen to adjourn. Motion carried 6-0 and the public hearing was adjourned at 5:39 p.m.

REGULAR MEETING

The Board met for a regular meeting at 5:40 p.m. on Monday, May 4, 2020, for an electronic Zoom meeting that was hosted in the Board Room at Harlan Community High School. President Amy Rueschenberg presided with Board members Jessica Anderson, Al Hazelton, Joni Larsen, Tarah Devlin-Lawler, and Seth Piro. Monte Schechinger was absent.

 

Administrators Present:               Lynn Johnson, Scott Frohlich, Bill Mueller, and Jeff Moser    

Media:                                        Bob Bjoin and HMU

APPROVAL OF AGENDA:  Hazelton moved, seconded by Larsen, to approve the agenda.  Motion carried 6-0.

DISCUSSION ITEMS: The board discussed the second board meeting date, plans for senior activities, current year end/19-20 calendar, and payment schedule for 9/10 month non-exempt employees. Mr. Moser shared an administrator report.

ACTION ITEMS:

RESIGNATION OF PERSONNEL:  Anderson moved, seconded by Larsen to approve the resignation of Tricia Spangenberg as 1st Grade Teacher and Assistant Volleyball Coach; Brenda Buman as Best Buddies Sponsor; and Katie Malone as K-5 Special Education Teacher. Motion carried 6-0.

EMPLOYMENT OF PERSONNEL:  Hazelton moved, seconded by Piro to approve the employment of Elle Kloewer as HS Assistant Volleyball Coach and Dean Mosher as Elementary PE Teacher.  Motion carried 6-0.

APPROVE THE 2020-2021 SCHOOL CALENDAR:  Piro moved, seconded by Devlin-Lawler to approve the 2020-2021 school calendar as presented. Motion carried 6-0.

APPROVAL OF CAR BIDS:  Hazelton moved, seconded by Piro to approve the car bid with Keast Automotive. Motion carried 6-0.

APPROVAL OF MOU WITH SHELBY COUNTY AGRICULTURAL EXTENSION:  Anderson moved, seconded by Devlin-Lawler to approve the MOU with Shelby County Agricultural Extension for STEM programming. Motion carried 6-0.

POLICY REVIEW/APPROVAL – FIRST READING/FINAL REVIEW:  Hazelton moved, seconded by Devlin-Lawler to approve the first reading and final review of policies as presented. Policy 504.1 – Student Government; Policy 504.3R1 – Student Publications Code; Policy 505.3 – Student Honors and Awards; Policy 505.7 – Commencement; Policy 505.8R1 – Parent and Family Engagement Building-Level Regulation; Policy 506.2R1 – Use of Directory Information; Policy 506.3 – Student Photographs; Policy 506.4 – Student Library Circulation Records; Policy 507.3 – Communicable Diseases – Students; Policy 507.5 – Emergency Plans and Drills; Policy 507.6 – Student Insurance; Policy 507.7 – Custody and Parental Rights; Policy 508.1 – Class or Student Group Gifts are new policies and will be officially adopted at the second and final reading at the next meeting. Policy 504.2 – Student Organizations; Policy 504.4 – Student Performances; Policy 504.5 – Student Fund Raising; Policy 505.1 – Student Progress Reports and Conferences; Policy 505.2 – Student Promotion – Retention – Acceleration; Policy 505.4 – Testing Program; Policy 505.6 – Early Graduation; Policy 505.8 – Parent and Family Engagement District-Wide Policy; Policy 506.1 – Education Records Access; Policy 506.1E8 – Annual Notice; Policy 506.1R1 – Use of Education Records Request; Policy 506.2 – Student Directory Information; Policy 506.2E1 – Authorization for Releasing Student Directory Information; Policy 507.1 – Student Health and Immunization Certificates; Policy 507.4 – Student Illness or Injury at School are current policies that the board will be reviewing again to finalize revisions at the next meeting. Policy 504.3 – Student Publications; Policy 504.6 – Student Activity Program; Policy 505.5 – Graduation Requirements; Policy 506.1E1 – Request of Nonparent for Examination or Copies of Education Records; Policy 506.1E2 – Authorization for Release of Education Records; Policy 506.1E3 - Request for Hearing on Correction of Education Records; Policy 506.1E4 – Request for Examination of Education Records; Policy 506.1E5 – Notification of Transfer of Education Records; Policy 506.1E6 – Letter to Parent Regarding Receipt of a Subpoena; Policy 506.1E7 – Juvenile Justice Agency Information Sharing Agreement; Policy 507.2 – Administration of Medication to Students; Policy 507.2E1 – Authorization Asthma or Airway Constricting Medication Self-Administration Consent Form; Policy 507.2E2 – Parental Authorization and Release Form for the Administration of Prescription Medication to Students; Policy 507.8 – Student Special Health Services; Policy 507.8R1 – Special Health Services were reviewed by the board with no changes. Policy 508.2 – Open Night was a new policy the board reviewed and decided not to adopt. Motion carried 6-0.

CLOSED SESSION:  Anderson moved, seconded by Hazelton to move that the Board go into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual’s reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i). Role call votes:  Rueschenberg – Aye; Hazelton – Aye; Anderson – Aye; Larsen – Aye; Piro – Aye; and Devlin-Lawler - Aye. Nays: None. The Board entered into closed session at 7:00 p.m.

The Board re-entered open session at 8:41 p.m.

ADJOURNMENT:  Devlin-Lawler moved, seconded by Anderson to adjourn.  Motion carried 6-0 and the meeting was adjourned at 8:42 p.m.

Next Meeting:  – May 18, 2020, 5:30 p.m. – Board Room (via Zoom)

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Board President                                    Board Secretary