Board Minutes - 2020.05.18 - Public Hearing and Regular Meeting

 

HARLAN COMMUNITY SCHOOL DISTRICT BOARD MEETING

(For approval on 6-22-2020)

MAY 18, 2020

The Board met for a public hearing at 5:30 p.m. on Monday, May 18, 2020, for an electronic Zoom meeting that was hosted in the Board Room at Harlan Community High School. President Amy Rueschenberg presided with Board members Jessica Anderson, Al Hazelton, Joni Larsen, Seth Piro, and Tarah Devlin-Lawler. Monte Schechinger was absent.

Administrators Present:               Lynn Johnson and Scott Frohlich

Media:                                        Bob Bjoin and HMU

APPROVAL OF AGENDA:  Piro moved, seconded by Larsen, to approve the agenda.  Motion carried 6-0.

PUBLIC HEARING TO AMEND THE 2019-2020 BUDGET: No oral or written comments were received from the public.

ADJOURMENT:  Hazelton moved, seconded by Devlin-Lawler to adjourn. Motion carried 6-0 and the budget hearing was adjourned at 5:44 p.m.

REGULAR MEETING

The Board met for a regular meeting at 5:44 p.m. on Monday, April 6, 2020, for an electronic Zoom meeting that was hosted in the Board Room at Harlan Community High School. President Amy Rueschenberg presided with Board members Jessica Anderson, Al Hazelton, Joni Larsen, Seth Piro, and Tarah Devlin-Lawler. Monte Schechinger was absent.

Administrators Present:               Lynn Johnson and Scott Frohlich

Media:                                        Bob Bjoin and HMU

APPROVAL OF AGENDA:  Devlin-Lawler moved, seconded by Piro, to approve the agenda.  Motion carried 6-0.

PRESENTATIONS:  President Rueschenberg shared the Board’s congratulations and appreciation of this year’s retirees: Brent Tucker, Diana Rauterkus, Nancy Osborn, Matt Koesters, and Kim Zaccone. Mrs. Johnson recognized the Board members for school board appreciation month.

DISCUSSION ITEMS: The board discussed an update on return to learn and reopening guidance, an update on CARES school emergency relief funds, staffing update, and schedule of board meetings.

ACTION ITEMS:

RESIGNATION OF PERSONNEL:  Anderson moved, seconded by Larsen to approve the resignation of Carmen Rasmussen as Elementary Food Service. Motion carried 6-0.

EMPLOYMENT OF PERSONNEL:  Devin-Lawler moved, seconded by Hazelton to approve the employment of Cara Ferry as 1st Grade Teacher; Dean Mosher as MS Boys Basketball Coach, Whitney Hillgartner as HS Assistant Girls Track Coach; Jami Andersen as Head Bowling Coach; and Sam Brummer as HS Girls Assistant Basketball Coach. Motion carried 6-0.

APPROVE THE 2019-2020 HARLAN COMMUNITY HIGH SCHOOL GRADUATES:  Anderson moved, seconded by Larsen to approve the 2019-2020 Harlan Community High School graduates as presented. Motion carried 6-0.

APPROVAL OF AMENDMENT TO 2019-2020 BUDGET:  Piro moved, seconded by Devlin-Lawler to approve amendment to the 2019-2020 budget. Motion carried 6-0.

APPROVAL OF BUS BIDS:  Hazelton moved, seconded by Piro to approve the low bid with Truck Center Companies. Motion carried 6-0.

APPROVAL OF THE PURCHASE OF STAFF LAPTOPS:  Devlin-Lawler moved, seconded by Anderson to approve the recommended low bid from Thinkspace IT for the purchase of staff laptops for $27,541.80.  Motion carried 6-0.

APPROVAL OF THE PURCHASE OF STUDENT LAPTOPS (4 year lease purchase):  Anderson moved, seconded by Larsen to approve the recommended low bid from Riverside Technologies for the purchase/lease of student laptops for $142,500. Motion carried 6-0.

APPROVAL OF CONSENT AGENDA:  Piro moved, seconded by Anderson to approve the consent agenda as presented.  This included the minutes from the previous board meetings, accounts payable for April and May, May General Fund (Operating Warrants), Trust Fund Warrants, Agency Fund Warrants, Physical Plant and Equipment Fund Warrants, Financial Reports, and Non-Personnel Contract with Council Bluffs Community School District. The approved warrants are as follows:

OPERATING FUND

   

AHLERS & COONEY, P.C.

LEGAL SERVICES

1,159.50

BAUGHMAN, ELAINE

HOMEBOUND MILEAGE

56.16

BAXTER LUMBER AND HARDWARE

SUPPLIES

73.98

BOMGAARS

SUPPLIES

57.82

CARQUEST

PARTS

92.68

CCP INDUSTRIES

SUPPLIES

321.12

CHRISTIE, DR. DICK

PURCHASED SERVICES

2,018.52

COUNCIL BLUFFS COMMUNITY SCHOOL DISTRICT

SPED BILLING

5,615.40

DELTA DENTAL

EMPLOYEE INSURANCE

10,176.03

DIAMOND VOGEL

SUPPLIES

2,547.20

ELEVATE ROOFING

PURCHASED SERVICES

499.50

EXIRA-ELK HORN-KIMBALLTON SCHOOL DISTRICT

OPEN ENROLLMENT TUITION

7,062.50

FARM SERVICE COOP

FUEL

1,142.31

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

3,789.87

FATHER FLANAGAN'S BOY'S HOME

TUITION

1,624.50

FLINN SCIENTIFIC INC.

MATERIALS

530.15

FOREVER GREEN LAWNCARE

PURCHASED SERVICES

545.00

FOX MACHINE SHOP

PURCHASED SERVICES

40.00

GABRIEL FIRST CORP.

SUPPLIES

3,654.32

GREATAMERICA FINANCIAL SERVICES

COPIER LEASES

1,585.00

GREEN HILLS AEA

REGISTRATION

25.00

HARLAN MUNICIPAL UTILITIES

UTILITIES

25,666.62

HARLAN NEWSPAPERS

SUPPLIES/LEGAL PUBLICATIONS

206.53

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

3,531.39

HORIZON EQUIPMENT

PARTS

177.62

IMPACT7G

PURCHASED SERVICES

1,327.50

J.W. PEPPER & SON

MATERIALS

195.94

KEAST AUTO CENTER

PARTS

61.03

KROGER & SONS HAULING, LLC

GARBAGE COLLECTION

440.00

LIFESCAPE - CHILDREN'S CARE

SPED BILLING

8,696.00

MADISON NATIONAL LIFE

EMPLOYEE INSURANCE

2,892.55

MEDICAL ENTERPRISES, INC.

PURCHASED SERVICES

1,430.00

MEINERS PLUMBING AND HEATING

PURCHASED SERVICES

1,662.19

MID AMERICAN ENERGY

UTILITIES

10.15

NAPA

SUPPLIES

126.59

OMAHA WORLD HERALD

SUBSCRIPTION

310.75

OUR OWN UPHOLSTERY

PURCHASED SERVICES

48.00

PIPER SANDLER

PURCHASED SERVICES

1,000.00

POWERSCHOOL

TRAINING

896.00

ROGERS PEST CONTROL LLC

PEST CONTROL

196.00

SCHOOL HEALTH CORPORATION

SUPPLIES

913.52

SHELBY COUNTY SOLID WASTE AGENCY

GARBAGE

9.50

SIOUX CITY COMMUNITY SCHOOL DISTRICT

TUITION

1,681.68

STESSMAN, THOMAS

PARTS

32.10

STUDER HARLAN DO IT BEST HARDWARE

SUPPLIES

865.18

VERIZON WIRELESS

TELEPHONE SERVICE

650.42

VISUAL EDGE INC. DBA COUNSEL OFFICE

COPIER LEASES

661.46

W.W. GRAINGER, INC.

SUPPLIES

3,458.44

WELLMARK BLUE CROSS/BLUE SHIELD

EMPLOYEE INSURANCE

129,079.28

     

STUDENT ACTIVITY FUND

   

BENDORF, ERIN

TRAPSHOOTING REFUND

310.00

BIEKER, JIM

TRAPSHOOTING REFUND

155.00

BLADT, GREG

TRAPSHOOTING REFUND

102.50

BLUM, TODD

TRAPSHOOTING REFUND

134.00

BRUCK, PAUL

TRAPSHOOTING REFUND

123.50

BSN SPORTS

SUPPLIES

1,500.00

BUCK, JEANIE

TRAPSHOOTING REFUND

113.00

BURCHETT, ROSS

TRAPSHOOTING REFUND

155.00

BURROUGHS, PATTI

TRAPSHOOTING REFUND

113.00

CARTER, SHAWN

TRAPSHOOTING REFUND

192.00

CHRISTENSEN, JAY

TRAPSHOOTING REFUND

134.00

COTE, DONALD

TRAPSHOOTING REFUND

92.00

DECKER SPORTING GOODS

SUPPLIES

2,804.00

FINK, BARBIE

TRAPSHOOTING REFUND

155.00

FLORAL ELEGANCE AND UNIQUE GIFTS

SUPPLIES

348.50

FREDERICK, STACIE

TRAPSHOOTING REFUND

155.00

GAUL, SARA

TRAPSHOOTING REFUND

113.00

GORDEN, CHARLES

TRAPSHOOTING REFUND

155.00

GRIFFITH, TERESA

TRAPSHOOTING REFUND

155.00

GROSS, BECKY

TRAPSHOOTING REFUND

134.00

GROSS, DENNY

TRAPSHOOTING REFUND

134.00

GUBBELS, JOE

TRAPSHOOTING REFUND

123.50

HANNAH TUNENDER & NORTHEAST COMM. COLLEGE

SCHOLARSHIP

200.00

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

2,806.77

HEITHOFF, CHAD

TRAPSHOOTING REFUND

144.50

HENDRICKS, LIANA

TRAPSHOOTING REFUND

123.50

IOWA CHEER COACHES ASSN.

MEMBERSHIP

45.00

JACOBSEN, AUSTIN

TRAPSHOOTING REFUND

134.00

JOSTENS INC.

SUPPLIES

630.48

KENKEL, KAREN

TRAPSHOOTING REFUND

160.50

KLEIN, CONNIE

TRAPSHOOTING REFUND

144.50

KOPIASZ, JUNE

TRAPSHOOTING REFUND

144.50

LAWYER, STACY

TRAPSHOOTING REFUND

184.00

LOUDY, STEPHANIE

TRAPSHOOTING REFUND

134.00

LUTHERAN SERVICES IN IOWA

FUNDRAISING PAYMENT

266.36

MAGES, DAVID

TRAPSHOOTING REFUND

278.50

MAGES, RANDY

TRAPSHOOTING REFUND

155.00

MCCALL, JUSTINE

TRAPSHOOTING REFUND

102.50

MCDANIEL, BILL

TRAPSHOOTING REFUND

123.50

MUENCHRATH, JOEY & HEATHER

TRAPSHOOTING REFUND

310.00

MUENCHRATH, TOM & MARCY

TRAPSHOOTING REFUND

289.00

MUSICH, KEVIN

TRAPSHOOTING REFUND

134.00

NATIONAL ASSN. OF STUDENT COUNCILS

MEMBERSHIP

95.00

NATIONAL FFA ORGANIZATION

SUPPLIES

1,064.90

OBRECHT, JENNIFER

TRAPSHOOTING REFUND

310.00

OBRECHT, STEVE

TRAPSHOOTING REFUND

144.50

PETERSEN, ANDY

TRAPSHOOTING REFUND

144.50

RASMUSSEN, LAURA

TRAPSHOOTING REFUND

144.50

REDLER, ALAN

TRAPSHOOTING REFUND

134.00

REINIG, MICHELLE

TRAPSHOOTING REFUND

144.50

REINIG, SARAH

TRAPSHOOTING REFUND

92.00

REISZ, JOHN

TRAPSHOOTING REFUND

144.50

SCHECHINGER, JAY

TRAPSHOOTING REFUND

46.00

SCHMIDT, JEFF

TRAPSHOOTING REFUND

144.50

SLATER, CHRISTINA

PROM REFUND

130.00

SMITH, ANGELA

TRAPSHOOTING REFUND

236.50

SPORTSGRAPHICS, INC.

SUPPLIES

1,650.00

SWANK, DAVID

TRAPSHOOTING REFUND

102.50

THOMETZ, JOHN

TRAPSHOOTING REFUND

278.50

TUCKER, DORI

TRAPSHOOTING REFUND

155.00

WAGEMAN, BRIAN

TRAPSHOOTING REFUND

454.50

WALDRON, AMANDA

TRAPSHOOTING REFUND

134.00

     

MANAGEMENT FUND                        

   

STUDENT ASSURANCE SERVICES, INC.

INSURANCE

750.00

     

CAPITAL FUNDS PROJECT

   

CBP REPAIR

PURCHASED SERVICES

163.99

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

16.04

KS STATEBANK

COMPUTER LEASE

97,164.00

     

PHYSICAL PLANT & EQUIPMENT

   

AMERICAN TIME & SIGNAL COMPANY

EQUIPMENT

3,642.75

CONTROL SERVICES INC.

PURCHASED SERVICES

868.00

GETZSCHMAN HEATING, LLC

PURCHASED SERVICES

2,914.00

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

349.53

INTERFACE AMERICAS, INC.

CARPET

966.05

KEAST AUTO CENTER

VEHICLE PURCHASE

18,000.00

POWERSCHOOL

SOFTWARE

9,256.00

RSM US LLP

PURCHASED SERVICES

1,869.00

W.W. GRAINGER, INC.

EQUIPMENT

7,500.00

     

SCHOOL NUTRITION FUND

   

ANDERSEN, MICHELLE

LUNCH REFUND

50.00

ANDERSON, RHONDA

LUNCH REFUND

12.25

ARKFELD, SHIRLEY

LUNCH REFUND

25.82

BARNES, DENISE

LUNCH REFUND

2.20

BRUCK, JULIE

LUNCH REFUND

48.51

CACY, CARA

LUNCH REFUND

8.88

CHRISTENSEN, MICHAEL

LUNCH REFUND

21.42

EARTHGRAINS COMPANY

SUPPLIES

370.92

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

240.00

FLESHMAN, SHARI

LUNCH REFUND

13.40

FRIES, BRENDA

LUNCH REFUND

11.50

GORDEN, MICAH

LUNCH REFUND

12.75

GROSS, ANNETTE

LUNCH REFUND

8.04

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

107.64

HARRIS SCHOOL SOLUTIONS

SOFTWARE RENEWAL

4,635.22

HAYS, DEANN

LUNCH REFUND

31.30

HILAND DAIRY

SUPPLIES

7,890.03

HILARIO, CHRISTINA

LUNCH REFUND

49.50

HOEGH, ANNA

LUNCH REFUND

27.31

JUHL, CINDY

LUNCH REFUND

23.50

KECK FOODS

SUPPLIES

174.57

KISTNER, JENNIFER

LUNCH REFUND

6.45

KLOEWER, LORA

LUNCH REFUND

23.90

KLOEWER, PRUDY

LUNCH REFUND

36.75

KRAMER, STEFANIE

LUNCH REFUND

84.86

KREIHBIEL, MARILYN

LUNCH REFUND

26.34

KRUSE REFRIGERATION & ELECTRIC

PURCHASED SERVICES

746.50

LANGE, TATUM

LUNCH REFUND

20.09

LARSEN SUPPLY COMPANY

SUPPLIES

69.60

LEMON, JAMMIE

LUNCH REFUND

2.50

MANZ, ALISON

LUNCH REFUND

124.22

MARTIN BROS. DISTRIBUTING CO.

SUPPLIES

11,100.08

MILLER, ANDREA

LUNCH REFUND

10.61

MUMM, CONNIE

LUNCH REFUND

12.53

NELSON, HEATHER

LUNCH REFUND

14.38

PAULEY, MARY

LUNCH REFUND

39.35

POWERS, RHONDA

LUNCH REFUND

170.87

SCHWERY, BRANDON

LUNCH REFUND

20.16

SONDERMAN, JULIE

LUNCH REFUND

100.32

STEIN, KAREN

LUNCH REFUND

27.99

SWENSON, TRISHA

LUNCH REFUND

12.69

TAGGS, MARY

LUNCH REFUND

25.50

WEISENBORN, LORI

LUNCH REFUND

10.20

WILLIAMS, NICOLE

LUNCH REFUND

13.11

POLICY REVIEW/APPROVAL – SECOND/FINAL REVIEW:  Hazelton moved, seconded by Devlin-Lawler to approve the first reading and final review of policies as presented. Policy 504.1 – Student Government; Policy 504.3R1 – Student Publications Code; Policy 505.3 – Student Honors and Awards; Policy 505.7 – Commencement; Policy 505.8R1 – Parent and Family Engagement Building-Level Regulation; Policy 506.2R1 – Use of Directory Information; Policy 506.3 – Student Photographs; Policy 506.4 – Student Library Circulation Records; Policy 507.3 – Communicable Diseases – Students; Policy 507.5 – Emergency Plans and Drills; Policy 507.6 – Student Insurance; Policy 507.7 – Custody and Parental Rights; Policy 508.1 – Class or Student Group Gifts are new policies that are officially adopted. Policy 504.2 – Student Organizations; Policy 504.4 – Student Performances; Policy 504.5 – Student Fund Raising; Policy 505.1 – Student Progress Reports and Conferences; Policy 505.2 – Student Promotion – Retention – Acceleration; Policy 505.4 – Testing Program; Policy 505.6 – Early Graduation; Policy 505.8 – Parent and Family Engagement District-Wide Policy; Policy 506.1 – Education Records Access; Policy 506.1E8 – Annual Notice; Policy 506.1R1 – Use of Education Records Request; Policy 506.2 – Student Directory Information; Policy 506.2E1 – Authorization for Releasing Student Directory Information; Policy 507.1 – Student Health and Immunization Certificates; Policy 507.4 – Student Illness or Injury at School are current policies that the board approved final revisions. Motion carried 6-0.

ADJOURNMENT:  Devlin-Lawler moved, seconded by Piro to adjourn.  Motion carried 6-0 and the meeting was adjourned at 6:31 p.m.

Next Meeting:  – June 22, 2020, 5:30 p.m. – Board Room (via Zoom)

_________________________              _____________________________

Board President                                    Board Secretary