Board Minutes - 2020.03.16

HARLAN COMMUNITY SCHOOL DISTRICT BOARD MEETING

(For approval on 4-20-2020)

MARCH 16, 2020

The Board met for a regular meeting at 5:30 p.m. on Monday, March 16, 2020, in the Board Room at Harlan Community High School.  President Amy Rueschenberg presided with Board members Jessica Anderson, Al Hazelton, Tarah Devlin-Lawler, Joni Larsen, and Monte Schechinger present. Seth Piro joined via telephone.

Administrators Present:               Lynn Johnson, Scott Frohlich, Bill Mueller, and Jeff Moser   

Media:                                        Bob Bjoin and Amy Barrett

 

APPROVAL OF SECRETARY PRO-TEM:  Devlin-Lawler moved, seconded by Hazelton, to approve Mallory Meyer to serve as Secretary Pro-Tem in Board Secretary Klaassen’s absence.  Motion carried 6-0.

Piro joined the meeting via phone at 5:31 p.m.

APPROVAL OF AGENDA:  Larsen moved, seconded by Schechinger, to approve the agenda.  Motion carried 7-0.

DISCUSSION ITEMS: The board discussed COVID-19, reviewed a draft budget, reviewed the superintendent evaluation instrument, and Superintendent Johnson gave an updated on teacher negotiations, food service administrative review, and staff updates.

ACTION ITEMS:

RESIGNATION OF PERSONNEL:  Anderson moved, seconded by Larsen to approve the resignation of Mallory Meyer as Superintendent Office Manager, Payroll Administrator, and Assistant School Business Manager; Rebecca Mahoney as HS Guidance Associate and State Reporting; and Richard Finken as HS Custodian. Motion carried 7-0.

EMPLOYMENT OF PERSONNEL:  Hazelton moved, seconded by Schechinger to approve the employment of Thomas Kurtz as MS Boys Assistant Track Coach and Mindy Shaffer and Landon Stalzer as Co-MS Show Choir Sponsors. Motion carried 7-0.

SHARED SWIMMING AGREEMENTS FOR 2020-2021:  Devlin-Lawler moved, seconded by Larsen to approve the shared swimming agreements for both boys and girls with Abraham Lincoln School District for 2020-21. Motion carried 7-0.

OPEN ENROLLMENT REQUEST:  Anderson moved, seconded by Schechinger to deny the open enrollment request due to insufficient classroom space. Motion carried 7-0.

APPROVAL OF CONSENT AGENDA:  Devlin-Lawler moved, seconded by Hazelton to approve the consent agenda as presented.  This included the minutes from the previous board meetings, accounts payable for February and March, March General Fund (Operating Warrants), Trust Fund Warrants, Agency Fund Warrants, Physical Plant and Equipment Fund Warrants, and Financial Reports. The approved warrants are as follows:

 

OPERATING FUND

   

AHLERS & COONEY, P.C.

LEGAL SERVICES

1,300.50

BAUGHMAN, ELAINE

HOMEBOUND MILEAGE

131.04

BAXTER LUMBER AND HARDWARE

SUPPLIES

6.97

BOMGAARS

SUPPLIES

57.74

CAMBIUM ASSESSMENT, INC.

TEST MATERIALS

567.00

CAPITAL SANITARY SUPPLY

SUPPLIES

4,990.90

CARQUEST

PARTS

732.53

CARROLL CONTROL SYSTEMS INC.

PURCHASED SERVICES

200.00

CENTRAL IOWA DISTRIBUTING INC.

SUPPLIES

796.80

CINTAS

LAUNDRY

130.95

COLLEGE ENTRANCE EXAM BOARD

TEST MATERIALS

20.00

CORVUS INDUSTRIES DBA BR BLEACHERS

INSPECTION

225.00

COUNCIL BLUFFS COMMUNITY SCHOOL DISTRICT

SPED BILLING

5,657.44

DELTA DENTAL

EMPLOYEE INSURANCE

10,176.03

DENISON COMMUNITY SCHOOL DISTRICT

ENTRY FEES

160.00

DEPARTMENT OF EDUCATION

BUS INSPECTIONS

1,080.00

DMACC

ONLINE LEARNING FEES

400.00

EASTERN NEBRASKA HUMAN SERVICES

SPED BILLING

344.00

EXPRESS LUBE AND TIRE, LLC

TIRES AND TUBES

14.02

FARM SERVICE COOP

FUEL

5,644.55

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

3,816.86

GREATAMERICA FINANCIAL SERVICES

COPIER LEASES

1,585.00

HARLAN MUNICIPAL UTILITIES

UTILITIES

35,244.16

HARLAN NEWSPAPERS

SUPPLIES/LEGAL PUBLICATIONS

300.58

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

16,147.58

HOME PRO VACUUM CENTERS

EQUIPMENT

1,287.46

IOWA CHORAL DIRECTORS ASSOCIATION

ENTRY FEES

50.00

IOWA EMPLOYMENT CONFERENCE

REGISTRATION

335.00

IOWA PRISON INDUSTRIES

SUPPLIES

228.55

IOWA SCHOOL FINANCE INFORMATION SYSTEMS

REGISTRATION/BACKGROUND CHECKS

409.00

J.W. PEPPER & SON, INC.

MATERIALS

73.44

KROGER & SONS HAULING, LLC

GARBAGE COLLECTION

2,280.00

LIFESCAPE - CHILDREN'S CARE

SPED BILLING

10,571.50

MADISON NATIONAL LIFE

EMPLOYEE INSURANCE

2,911.75

MEINERS PLUMBING AND HEATING

PURCHASED SERVICES

1,342.09

MID AMERICAN ENERGY

UTILITIES

18.06

MID AMERICAN RESEARCH CHEMICAL

SUPPLIES

146.18

NAPA

SUPPLIES

36.44

NETA

REGISTRATION

169.00

NORTHWEST AEA

SUPPLIES

154.94

O'KEEFE ELEVATOR COMPANY, INC

ELEVATOR INSPECTION

233.44

OMAHA TRUCK CENTER, INC.

PARTS

99.76

PETERSEN FAMILY WELLNESS CENTER

WELLNESS PROGRAM

302.40

PETERSEN MOTORS LLC

REPAIRS

667.26

PITTS FAMILY & SPORTS CHIROPRATIC

EMPLOYEE PHYSICALS

190.00

PIZZA RANCH

SUPPLIES

123.00

POMP'S TIRE SERVICE, INC.

TIRES AND TUBES

731.08

ROGERS PEST CONTROL LLC

PEST CONTROL

196.00

SCHMITT MUSIC CENTERS

MATERIALS/EQUIPMENT

881.38

SCHOOL BUS SALES

PARTS

40.56

SCHOOL SPECIALTY, INC.

SUPPLIES

158.32

SIOUX CITY COMMUNITY SCHOOL DISTRICT

TUITION

1,719.90

SIOUX CITY FOUNDRY CO.

SUPPLIES

590.40

SONDERMAN CLEANING SERVICE

PURCHASED SERVICES

85.00

STORM LAKE COMMUNITY SCHOOL DISTRICT

SPED BILLING

19,098.30

STUDER HARLAN DO IT BEST HARDWARE

SUPPLIES

301.43

TIMBERLINE BILLING SERVICES LLC

MEDICAID BILLING SERVICES

203.16

US PLASTIC CORP.

SUPPLIES

426.76

VERIZON WIRELESS

TELEPHONE SERVICE

633.55

VETTER EQUIPMENT CO.

REPAIRS

1,574.89

VISUAL EDGE INC. DBA COUNSEL OFFICE

COPIER LEASES

1,842.47

W.W. GRAINGER, INC.

SUPPLIES

4,076.07

WELLMARK BLUE CROSS/BLUE SHIELD

EMPLOYEE INSURANCE

124,173.92

     

STUDENT ACTIVITY FUND

   

4 SEASONS FUND RAISING

FUNDRAISING SUPPLIES

49.95

ANDERSEN, JAMI

TRAVEL

35.00

ATLANTIC BOTTLING CO.

SUPPLIES

1,339.95

BSN SPORTS

SUPPLIES

1,860.00

CLAYTON, DAN

OFFICIATING

125.00

COLLEGE ENTRANCE EXAM BOARD

TEST MATERIALS

425.00

CORE-MARK MIDCONTINENT, INC.

SUPPLIES

920.24

CYCLONE LANES

PURCHASED SERVICES

254.50

FAIR-PLAY

SUPPLIES

810.00

FAIRFIELD INN AND SUITES

TRAVEL

2,661.12

GRAPHIC EDGE

SUPPLIES

156.51

HARLAN THEATRE

ENTRY FEES

153.00

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

3,747.72

HOSA - FUTURE HEALTH PROFESSIONALS

REGISTRATION

168.00

IOWA GIRLS HIGH SCHOOL ATHLETIC ASSN.

TICKET SALES

11,928.00

IOWA HIGH SCHOOL ATHLETIC ASSN.

TICKET SALES

2,400.00

IOWA HIGH SCHOOL MUSIC ASSOCIATION

REGISTRATION

780.00

IOWA HIGH SCHOOL SOCCER COACHES ASSN.

REGISTRATION

100.00

IOWA HOSA

REGISTRATION

1,870.00

LANGUAGE TESTING INTERNATIONAL

TEST MATERIALS

10.00

LEFEBER, STEPHEN

OFFICIATING

100.00

MAIN STREET MARKET

SUPPLIES

600.00

MALMBERG, DAVID

PURCHASED SERVICES

1,800.00

MARTINEZ, PAUL A.

OFFICIATING

75.00

MIDSTATES BANK

TRAVEL

1,360.00

PELZER, CASEY

OFFICIATING

125.00

PETERSEN FAMILY WELLNESS CENTER

ENTRY FEES

330.00

PIZZA RANCH

SUPPLIES

403.99

RAY'S MID-BELL MUSIC

SUPPLIES

37.98

ROSMANN FAMILY FARMS

SUPPLIES

172.36

SCHABEN, BRYCE

OFFICIATING

175.00

SCHIEFFER, HARLEY

OFFICIATING

450.00

SCHOLASTIC BOOK FAIR-08

BOOK FAIR

1,780.12

STUDER HARLAN DO IT BEST HARDWARE

SUPPLIES

81.98

SWEENEY, BOB

OFFICIATING

125.00

VANDE BERG, MARK

OFFICIATING

150.00

WILSON MIDDLE SCHOOL

ENTRY FEES

90.00

ZANDER INK

SUPPLIES

5,587.00

     

PHYSICAL PLANT & EQUIPMENT

   

COMBUSTION CONTROL CO.

PURCHASED SERVICES

1,160.30

ELEVATE ROOFING

PURCHASED SERVICES

838.39

GETZSCHMAN HEATING, LLC

PURCHASED SERVICES

4,620.00

RIEMANN MUSIC, INC.

REPAIRS

125.55

SCHMITT MUSIC CENTERS

REPAIRS

150.00

     

SCHOOL NUTRITION FUND

   

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

30.15

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

614.65

HARRIS SCHOOL SOLUTIONS

MERCHANT PROCESSING

518.10

HILAND DAIRY

SUPPLIES

4,645.16

HOBART

SUPPLIES

812.48

KRUSE REFRIGERATION & ELECTRIC

PURCHASED SERVICES

245.50

MARTIN BROS. DISTRIBUTING CO.

SUPPLIES

17,071.18

MEINERS PLUMBING AND HEATING

PURCHASED SERVICES

364.42

POLICY REVIEW/APPROVAL – SECOND/FINAL READING:  Anderson moved, seconded by Piro to approve the second and final reading of policies as presented. Policy 407.1 – Licensed Employee Resignation; Policy 407.5 – Licensed Employee Reduction in Force; Policy 408.2 – Licensed Employee Publication or Creation of Materials; Policy 409.1 – Licensed Employee Vacation – Holidays – Personal Leave; Policy 409.2 – Licensed Employee Personal Illness Leave; Policy 409.4 – Licensed Employee Bereavement Leave; Policy 409.5 – Licensed Employee Political Leave; Policy 409.6 – Licensed Employee Jury Duty Leave; Policy 409.7 – Licensed Employee Military Service Leave; Policy 409.8 – Licensed Employee Unpaid Leave; Policy 410.2 – Summer School Licensed Employees; Policy 411.1 – Classified Employee Defined; Policy 411.4 – Classified Employee Licensing/Certification; Policy 411.5 – Classified Employee Assignment; Policy 411.6 – Classified Employee Transfers; Policy 412.1 – Classified Employee Compensation; Policy 412.2 – Classified Employee Wage and Overtime Compensation; Policy 413.1 – Classified Employee Resignation; Policy 413.3 – Classified Employee Suspension; Policy 413.4 – Classified Employee Dismissal; Policy 413.5 – Classified Employee Reduction in Force; Policy 414.4 – Classified Employee Bereavement Leave; Policy 414.5 – Classified Employee Political Leave; Policy 414.6 – Classified Employee Jury Duty Leave; Policy 414.7 – Classified Employee Military Service Leave; Policy 414.8 – Classified Employee Unpaid Leave; and Policy 414.9 – Classified Employee Professional Purposes Leave are new policies and are officially adopted. Policy 407.4 – Licensed Employee Suspension; Policy 408.1 – Licensed Employee Professional Development; Policy 409.3 – Licensed Employee Family and Medical Leave; Policy 409.3E1 – Licensed Employee Family and Medical Leave Notice to Employees; Policy 409.3E2 – Licensed Employee Family and Medical Leave Request Form; Policy 409.3R1 – Licensed Employee Family and Medical Leave Regulation; Policy 409.3R2 – Licensed Employee Family and Medical Leave Definitions; Policy 410.1 – Substitute Teachers; Policy 411.2 – Classified Employee Qualifications, Recruitment, Selection; Policy 411.7 – Classified Employee Evaluation; Policy 414.1 – Classified Employee Vacations – Holidays – Personal Leave; Policy 414.2 – Classified Employee Personal Illness Leave; Policy 414.3 – Classified Employee Family and Medical Leave; Policy 414.3E1 – Classified Employee Family and Medical Leave Notice to Employees; Policy 414.3E2 – Classified Employee Family and Medical Leave; Policy 414.3R1 – Classified Employee Family and Medical Leave Regulation; and Policy 414.3R2 – Classified Employee Family and Medical Leave Definitions are current policies that the board reviewed and finalized revisions. Policy 407.6 – Licensed Employee Early Retirement is a current policy that will be deleted. Motion carried 7-0.

UPCOMING EVENTS AND COMMUNITY UPDATES:  The board discussed holding a budget hearing and special meeting on March 30, 2020 and shared an update on the community engagement event held on Monday, March 9, 2020.

ADJOURNMENT:   Anderson moved, seconded by Hazelton to adjourn. Motion carried 7-0 and the meeting was adjourned at 7:12 p.m.

Next Meeting:  – April 6, 2020, 5:30 p.m. – Board Room

 

_________________________              _____________________________

Board President                                    Board Secretary