Board Meeting Agenda - 2020.09.28 - Regular Meeting and Board Workshop

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING

AUDITORIUM - HARLAN COMMUNITY HIGH SCHOOL

September 28, 2020

5:30 p.m.      

                                                                

AGENDA     

  1. Call meeting to order and determination of a quorum
     
  2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

  1. Approve the Agenda
     
  2. Presentations
     
  3. Discussion Items
    1. Follow-up on the Shelby County Board of Health and HCSD Board of Education Joint Workshop
       
  4. Action Items:
    1. Resignation of Personnel
      1. Liana Hendricks – Elementary Food Service
         
    1.  Employment of Personnel
      1. Hope Miller – Elementary School Special Education Associate
      2. James Fleshman – Elementary School Special Education Associate
         
    1. Approval of Request for Allowable Growth and Supplemental Aid for Negative Special Education Balance of $405,453.86
       
    2. Approval of Request for Allowable Growth for LEP Allowable Costs of $31,201.90

       

    3. Consideration of Open Enrollment Request
       
  5. Consent Agenda

1. Minutes

                    1. August 24, 2020 – Regular Meeting

                    2. September 14, 2020 – Regular Meeting

                    3. September 24, 2020 – Board Joint Workshop with Shelby County Board of Health

     2. Accounts Payable

                    1. August and September Pre-Paid Warrants

                    2. September General Fund (Operating Warrants)

                    3. Student Activity Fund Warrants

                    4. Trust Fund Warrants

                    5. Agency Fund Warrants

                    6. Physical Plant and Equipment Fund Warrants

     3. Financial Reports

     4. Approval of Non-personnel Contract – Special Education Contract with AHSTW

  1. Policy Review
    1. Policy Approval – Second/Final Reading
      1. Policy 700 – Purpose of Non-instructional and Business Services
      2. Policy 701.1 – Depository of Funds
      3. Policy 701.2 – Transfer of Funds
      4. Policy 701.3 – Financial Records
      5. Policy 701.4 – Governmental Accounting Practices and Regulations
      6. Policy 702 – Cash in School Buildings
      7. Policy 703.1 – Budget Planning
      8. Policy 703.2 – Spending Plan
      9. Policy 704.1 – Local – State – Federal Miscellaneous Revenue
      10. Policy 704.2 – Debt Management
      11. Policy 704.2R1 – Post-Issuance Compliance Regulation for Tax-Exempt and Obligations
      12. Policy 704.3 – Investments
      13. Policy 704.4 – Gifts – Grants – Bequests
      14. Policy 704.5 – Student Activities Fund
      15. Policy 705.1 – Purchasing – Bidding
      16. Policy 705.1R1 – Suspension and Debarment of Vendors and Contractors Procedure
      17. Policy 705.2 – Purchasing on Behalf of Employees
      18. Policy 705.3 – Payment for Goods and Services
      19. Policy 706.1 – Payroll Periods
      20. Policy 706.2 – Payroll Deductions
      21. Policy 707.1 – Secretary’s Report
      22. Policy 707.2 – Treasurer’s Annual Report
      23. Policy 707.3 – Publication of Financial Reports
      24. Policy 707.5 – Internal Controls
      25. Policy 707.5R1 – Internal Controls Procedure
      26. Policy 709 – Insurance Program
      27. Policy 710.2 – Free or Reduced Cost Meals Eligibility
      28. Policy 710.3 – Vending Machines
      29. Policy 711.1 – Student School Transportation Eligibility
      30. Policy 711.2 – Student Conduct on School Transportation
      31. Policy 711.2R1 – Student Conduct on School Transportation Regulation
      32. Policy 711.2R2 – Use of Video Cameras on School Buses Regulation
      33. Policy 711.3 – Student Transportation for Extracurricular Activities
      34. Policy 711.4 – Summer School Program Transportation Service
      35. Policy 711.5 – Transportation of Nonresident and Nonpublic School Students
      36. Policy 711.6 – Transportation of Nonschool Groups
      37. Policy 711.10 – School Bus Passenger Restraints
      38. Policy 712 – Technology and Data Security
      39. Policy 712.R1 – Security Requirements of Third-Party Vendors Regulation
         
  2. Upcoming Events and Community Updates
     
  3. Adjournment

 

 

BOARD WORKSHOP

Immediately Following the Regular Board Meeting

This is a Board of Education Workshop.  No action will be taken, discussion items only will occur during this meeting.

Board Workshop Agenda—September 28, 2020

-Review summary of results from Community Engagement

-Discuss board goals for 2020-21