HARLAN COMMUNITY SCHOOL DISTRICT
BOARD OF DIRECTORS - REGULAR MEETING
AUDITORIUM - HARLAN COMMUNITY HIGH SCHOOL
September 28, 2020
5:30 p.m.
AGENDA
- Call meeting to order and determination of a quorum
- Public Forum
In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.
Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the board may also do so at this time. The board however, will only receive the petitions and not act upon them or their contents.
Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment. Only individuals recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting.
- Approve the Agenda
- Presentations
- Discussion Items
- Follow-up on the Shelby County Board of Health and HCSD Board of Education Joint Workshop
- Follow-up on the Shelby County Board of Health and HCSD Board of Education Joint Workshop
- Action Items:
- Resignation of Personnel
- Liana Hendricks – Elementary Food Service
- Liana Hendricks – Elementary Food Service
- Resignation of Personnel
-
- Employment of Personnel
- Hope Miller – Elementary School Special Education Associate
- James Fleshman – Elementary School Special Education Associate
- Employment of Personnel
-
- Approval of Request for Allowable Growth and Supplemental Aid for Negative Special Education Balance of $405,453.86
- Approval of Request for Allowable Growth for LEP Allowable Costs of $31,201.90
- Consideration of Open Enrollment Request
- Approval of Request for Allowable Growth and Supplemental Aid for Negative Special Education Balance of $405,453.86
- Consent Agenda
1. Minutes
1. August 24, 2020 – Regular Meeting
2. September 14, 2020 – Regular Meeting
3. September 24, 2020 – Board Joint Workshop with Shelby County Board of Health
2. Accounts Payable
1. August and September Pre-Paid Warrants
2. September General Fund (Operating Warrants)
3. Student Activity Fund Warrants
4. Trust Fund Warrants
5. Agency Fund Warrants
6. Physical Plant and Equipment Fund Warrants
3. Financial Reports
4. Approval of Non-personnel Contract – Special Education Contract with AHSTW
- Policy Review
- Policy Approval – Second/Final Reading
- Policy 700 – Purpose of Non-instructional and Business Services
- Policy 701.1 – Depository of Funds
- Policy 701.2 – Transfer of Funds
- Policy 701.3 – Financial Records
- Policy 701.4 – Governmental Accounting Practices and Regulations
- Policy 702 – Cash in School Buildings
- Policy 703.1 – Budget Planning
- Policy 703.2 – Spending Plan
- Policy 704.1 – Local – State – Federal Miscellaneous Revenue
- Policy 704.2 – Debt Management
- Policy 704.2R1 – Post-Issuance Compliance Regulation for Tax-Exempt and Obligations
- Policy 704.3 – Investments
- Policy 704.4 – Gifts – Grants – Bequests
- Policy 704.5 – Student Activities Fund
- Policy 705.1 – Purchasing – Bidding
- Policy 705.1R1 – Suspension and Debarment of Vendors and Contractors Procedure
- Policy 705.2 – Purchasing on Behalf of Employees
- Policy 705.3 – Payment for Goods and Services
- Policy 706.1 – Payroll Periods
- Policy 706.2 – Payroll Deductions
- Policy 707.1 – Secretary’s Report
- Policy 707.2 – Treasurer’s Annual Report
- Policy 707.3 – Publication of Financial Reports
- Policy 707.5 – Internal Controls
- Policy 707.5R1 – Internal Controls Procedure
- Policy 709 – Insurance Program
- Policy 710.2 – Free or Reduced Cost Meals Eligibility
- Policy 710.3 – Vending Machines
- Policy 711.1 – Student School Transportation Eligibility
- Policy 711.2 – Student Conduct on School Transportation
- Policy 711.2R1 – Student Conduct on School Transportation Regulation
- Policy 711.2R2 – Use of Video Cameras on School Buses Regulation
- Policy 711.3 – Student Transportation for Extracurricular Activities
- Policy 711.4 – Summer School Program Transportation Service
- Policy 711.5 – Transportation of Nonresident and Nonpublic School Students
- Policy 711.6 – Transportation of Nonschool Groups
- Policy 711.10 – School Bus Passenger Restraints
- Policy 712 – Technology and Data Security
- Policy 712.R1 – Security Requirements of Third-Party Vendors Regulation
- Policy Approval – Second/Final Reading
- Upcoming Events and Community Updates
- Adjournment
BOARD WORKSHOP
Immediately Following the Regular Board Meeting
This is a Board of Education Workshop. No action will be taken, discussion items only will occur during this meeting.
Board Workshop Agenda—September 28, 2020
-Review summary of results from Community Engagement
-Discuss board goals for 2020-21