(For approval on 10-26-2020)
SEPTEMBER 28, 2020
The Board met at 5:30 p.m. on Monday, September 28, 2020, for a regular meeting held in the Auditorium at Harlan Community High School. President Amy Rueschenberg presided with Board members Jessica Anderson, Joni Larsen, Seth Piro and Joe Herzberg. Monte Schechinger and Al Hazelton were absent.
Media: Bob Bjoin and Brian Taylor
PUBLIC FORUM: Nick Bieker, Tony Carter, Sharon Bieker, and Jim Bieker addressed the board during the public forum.
APPROVAL OF AGENDA: Anderson moved, seconded by Larsen, to approve the agenda. Motion carried 5-0.
DISCUSSION ITEMS: The board discussed a follow-up from the Shelby County Board of Health and the HCSD Board of Education joint workshop on September 24, 2020.
ACTION ITEMS:
RESIGNATION OF PERSONNEL: Piro moved, seconded by Anderson to approve the resignation of Liana Hendricks as Elementary Food Service. Motion carried 5-0.
EMPLOYMENT OF PERSONNEL: Piro moved, seconded by Larsen to approve the employment of Hope Miller as Elementary School Special Education Associate and James Fleshman as Elementary School Special Education Associate. Motion carried 5-0.
APPROVAL OF REQUEST FOR ALLOWABLE GROWTH AND SUPPLEMENTAL AID FOR NEGATIVE SPECIAL EDUCATION BALANCE OF $405,453.86: Herzberg moved, seconded by Piro to approve the request for allowable growth and supplemental aid for negative special education balance of $405,453.86. Motion carried 5-0.
APPROVAL OF REQUEST FOR ALLOWABLE GROWTH FOR LEP ALLOWABLE COSTS OF $31,201.90: This item was table.
CONSIDERATION OF OPEN ENROLLENT REQUEST: Larsen moved, seconded by Herzberg to approve the open enrollment request. Motion carried 5-0.
APPROVAL OF CONSENT AGENDA: Anderson moved, seconded by Hazelton to approve the consent agenda as presented. This included the minutes from the previous board meetings, accounts payable for August and September, September General Fund (Operating Warrants), Trust Fund Warrants, Agency Fund Warrants, Physical Plant and Equipment Fund Warrants, Financial Reports, and a Non-personnel contract for special education with AHSTW. Motion carried 5-0. The approved warrants are as follows:
OPERATING FUND |
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AHLERS & COONEY, P.C. |
LEGAL SERVICES |
1,564.50 |
ALPINE NET CORPORATION |
COVID SUPPLIES |
5,400.00 |
AMAZON SYNCHRONY BANK |
SCCS ESSER FUND EXPENDITURES |
75.98 |
AMERICAN RECYCLING |
PURCHASED SERVICES |
64.00 |
BAXTER LUMBER AND HARDWARE |
SUPPLIES |
30.85 |
BOMGAARS |
SUPPLIES |
323.55 |
CARQUEST |
PARTS |
544.71 |
CARROLL CONTROL SYSTEMS INC. |
PURCHASED SERVICES |
200.00 |
CENTER FOR THE COLLABORATIVE CLASSROOM |
SUPPLIES |
3,380.40 |
CENTRAL IOWA DISTRIBUTING INC. |
SUPPLIES |
3,342.00 |
CINTAS |
LAUNDRY |
137.40 |
CJ STORK PROPERTIES, LLC |
COVID FACILITY RENTAL & SERVICES |
1,550.00 |
COUNCIL BLUFFS COMMUNITY SCHOOL DISTRICT |
SPED BILLING |
2,189.73 |
COURTSIDE MARKETING |
COVID SUPPLIES |
235.40 |
CUMMINS SALES AND SERVICE |
REPAIRS |
4,064.35 |
CYCLONE CUSTOM PRINTS |
COVID SUPPLIES |
80.00 |
DELTA DENTAL |
EMPLOYEE INSURANCE |
19,498.58 |
DEPARTMENT OF ADMINISTRATIVE SERVICES |
403B PLAN FEES |
550.00 |
DEVLIN-LAWLER, TARAH |
REGISTRATION FEE REFUND |
80.00 |
DINESEN, MELISSA |
PURCHASED SERVICES |
150.00 |
DRUMMOND PRESS, INC. |
COVID PROTECTIVE SUPPLIES |
8,105.60 |
EASTERN NEBRASKA HUMAN SERVICES |
SPED BILLING |
6,252.00 |
EDGENUITY |
COVID SOFTWARE |
10,000.00 |
EDMENTUM |
COVID SOFTWARE |
8,970.00 |
ELECTRONIC CONTRACTING COMPANY |
PURCHASED SERVICES |
445.00 |
FARM SERVICE COOP |
FUEL |
3,729.85 |
FARMERS MUTUAL COOP TELEPHONE CO. |
TELEPHONE SERVICE |
3,792.71 |
FIRST LIGHT SAFETY PRODUCTS |
COVID SUPPLIES |
440.00 |
GAUL, NEAL |
BUS ELECTRICITY |
75.00 |
GREATAMERICA FINANCIAL SERVICES |
COPIER LEASES |
1,585.00 |
HARLAN MUNICIPAL UTILITIES |
UTILITIES |
35,536.81 |
HARLAN NEWSPAPERS |
SUPPLIES/LEGAL PUBLICATIONS |
1,720.96 |
HARRIS BANK P-CARD |
TRAVEL/SUPPLIES/POSTAGE |
10,741.76 |
HAUFF SPORTING GOODS |
SUPPLIES |
625.00 |
ILLUMINATE EDUCATION, INC. |
SOFTWARE |
3,048.00 |
IOWA COLLEGE ACCESS NETWORK |
REGISTRATION FEES |
250.00 |
IOWA DIVISION LABOR - ELEVATOR DIVISION |
INSPECTION |
300.00 |
IOWA HIGH SCHOOL MUSIC ASSOCIATION |
REGISTRATION |
125.00 |
IOWA SCHOOL FINANCE INFORMATION SYSTEMS |
BACKGROUND CHECKS |
316.50 |
IOWA WESTERN COMMUNITY COLLEGE |
BUS CLASSES |
900.00 |
ITSAVVY LLC |
EQUIPMENT |
6,980.00 |
JOHNSON CONTROLS |
PURCHASED SERVICES |
465.00 |
KEAST AUTO CENTER |
REPAIRS |
1,177.47 |
KENDALL/HUNT PUBLISHING COMPANY |
SUPPLIES |
3,594.00 |
KLEIN FENCE COMPANY |
PURCHASED SERVICES |
553.00 |
KLOEWER PLUMBING AND HEATING |
PURCHASED SERVICES |
137.52 |
KNOD |
ADVERTISING |
157.50 |
KROGER & SONS HAULING, LLC |
GARBAGE COLLECTION |
1,540.00 |
LAMINATION DEPOT, INC |
SUPPLIES |
162.52 |
MADISON NATIONAL LIFE |
EMPLOYEE INSURANCE |
5,416.54 |
MADSON, PAULETTE |
COVID SUPPLIES |
148.62 |
MEINERS PLUMBING AND HEATING |
PURCHASED SERVICES |
6,995.64 |
MEINERS, JONATHAN |
REGISTRATION FEE REFUND |
40.00 |
MID AMERICAN ENERGY |
UTILITIES |
10.00 |
MIDWEST AUTOMATIC FIRE SPRINKLER CO |
PURCHASED SERVICES |
810.00 |
NAPA |
SUPPLIES |
112.11 |
NCS PEARSON, INC. |
SOFTWARE |
305.50 |
O'REILLY AUTOMOTIVE INC. |
PARTS |
39.35 |
OMAHA TRUCK CENTER, INC. |
REPAIRS |
15,988.06 |
OUR OWN UPHOLSTERY |
PURCHASED SERVICES |
40.00 |
PETERSEN MOTORS LLC |
TIRES AND TUBES |
878.90 |
PETSCHE MECHANICAL SERVICE |
PURCHASED SERVICES |
381.69 |
PHONAK LLC |
EQUIPMENT |
2,526.76 |
PITTS FAMILY & SPORTS CHIROPRATIC |
EMPLOYEE PHYSICALS |
665.00 |
POLYMERSHAPES LLC |
SCCS ESSER FUND EXPENDITURES |
632.00 |
POSTMASTER - HARLAN |
POSTAGE |
20.00 |
REALLY GREAT READING |
SUPPLIES |
1,777.60 |
RENAISSANCE |
SOFTWARE |
2,730.00 |
ROGERS PEST CONTROL LLC |
PEST CONTROL |
196.00 |
RSM US LLP |
PURCHASED SERVICES |
2,197.00 |
SAVVAS |
SOFTWARE |
2,122.40 |
SCHABEN, KARA |
REGISTRATION FEE REFUND |
80.00 |
SCHMITT MUSIC CENTERS |
MATERIALS |
80.96 |
SCHOLASTIC INC. |
SUPPLIES |
170.28 |
SCHOOL HEALTH CORPORATION |
NURSING AND COVID SUPPLIES |
825.05 |
SCHOOL SPECIALTY, INC. |
SUPPLIES |
905.70 |
SEESAW LEARNING, INC. |
COVID SOFTWARE |
2,750.00 |
SHELBY COUNTY SOLID WASTE AGENCY |
GARBAGE |
13.50 |
SONDERMAN CLEANING SERVICE |
PURCHASED SERVICES |
170.00 |
STUDER HARLAN DO IT BEST HARDWARE |
SUPPLIES |
1,085.61 |
THRAEN, DANIELLE |
REGISTRATION FEE REFUND |
45.00 |
TIMBERLINE BILLING SERVICES LLC |
MEDICAID BILLING SERVICES |
96.74 |
U.S. CELLULAR |
COVID SERVICES |
844.40 |
VERIZON WIRELESS |
TELEPHONE SERVICE |
611.65 |
VISUAL EDGE INC. DBA COUNSEL OFFICE |
COPIER LEASES |
1,014.00 |
VITA PERSONA |
COVID SUPPLIES |
5,834.00 |
W.W. GRAINGER, INC. |
SUPPLIES AND COVID SUPPLIES |
6,434.47 |
WEGNER, STEVE |
BUS LICENSE |
18.00 |
WELLMARK BLUE CROSS/BLUE SHIELD |
EMPLOYEE INSURANCE |
260,002.82 |
WILLIAM H. SADLIER, INC |
SUPPLIES |
5,707.24 |
ZANDER INK |
SUPPLIES |
2,192.00 |
STUDENT ACTIVITY FUND |
||
ABRAHAM LINCOLN HIGH SCHOOL |
ENTRY FEES |
150.00 |
ADM COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
190.00 |
ALFORD, BEN |
OFFICIATING |
80.00 |
ALL AMERICAN SPORTS CORP. |
SUPPLIES |
695.85 |
ARKFELD, MARK |
OFFICIATING |
315.00 |
ATLANTIC BOTTLING CO. |
SUPPLIES |
1,543.76 |
BARBER, JUSTIN |
OFFICIATING |
115.00 |
BENETT, BRIAN |
OFFICIATING |
115.00 |
BERNARD, JASON |
OFFICIATING |
115.00 |
BFG SUPPLY COMPANY |
SUPPLIES |
199.79 |
BLUMHARDT, WAYDE |
OFFICIATING |
75.00 |
BSN SPORTS |
SUPPLIES |
324.28 |
CARRUTHERS, BRYCE |
OFFICIATING |
115.00 |
COLLINS, SHAWN |
OFFICIATING |
115.00 |
CORE-MARK MIDCONTINENT, INC |
SUPPLIES |
552.09 |
DANIELS, RANDI |
ACTIVITY TICKET REFUND |
70.00 |
DENISON COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
140.00 |
DOYLE, JIM |
OFFICIATING |
115.00 |
EHLERS, CHRIS |
OFFICIATING |
115.00 |
ERWIN, AMANDA |
ACTIVITY TICKET REFUND |
35.00 |
ESTERLING, GREG |
OFFICIATING |
115.00 |
FLORAL ELEGANCE AND UNIQUE GIFTS |
SUPPLIES |
227.50 |
GLENWOOD COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
120.00 |
GROSS, JEANA |
ACTIVITY TICKET REFUND |
105.00 |
HALVERSON, SCOTT |
OFFICIATING |
115.00 |
HARRIS BANK P-CARD |
TRAVEL/SUPPLIES/POSTAGE |
1,817.55 |
HAVENS, LYNDSEY |
ACTIVITY TICKET REFUND |
35.00 |
HAYES, BRYAN |
OFFICIATING |
115.00 |
HEIMAN, KARL |
OFFICIATING |
315.00 |
HOL, AMANDA |
ACTIVITY TICKET REFUND |
35.00 |
HULSTEIN, SHAR |
OFFICIATING |
125.00 |
IOWA BASKETBALL COACHES ASSOCIATION |
MEMBERSHIP |
140.00 |
IOWA HIGH SCHOOL SPEECH ASSOCIATION |
REGISTRATION |
50.00 |
JOHNSON, TERRI |
ACTIVITY TICKET REFUND |
35.00 |
JOSTENS INC. |
SUPPLIES |
977.31 |
KENKEL, KAREN |
ACTIVITY TICKET REFUND |
35.00 |
KNUDSEN, LORIE |
OFFICIATING |
275.00 |
KRUSE, DANA |
OFFICIATING |
195.00 |
LANGENFELD, AMY |
ACTIVITY TICKET REFUND |
35.00 |
LEWIS CENTRAL COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
240.00 |
MADSEN, MATT |
OFFICIATING |
115.00 |
MANZ, KYLE |
OFFICIATING |
115.00 |
MARKHAM, SAM |
OFFICIATING |
195.00 |
MIDWEST TECHNOLOGY PRODUCTS |
EQUIPMENT/SUPPLIES |
1,254.81 |
MILLER, KELLI |
SUPERVISION |
300.00 |
NAHNSEN, JOHN |
OFFICIATING |
125.00 |
NIELSEN, TERRY |
OFFICIATING |
115.00 |
NIPPERT, ANDREA |
ACTIVITY TICKET REFUND |
105.00 |
OSBORN, KEVIN |
OFFICIATING |
240.00 |
OSBORN, NANCY |
OFFICIATING |
275.00 |
PETERSEN, KATIE |
ACTIVITY TICKET REFUND |
35.00 |
PETERSEN, SHAWN |
OFFICIATING |
195.00 |
PLOEGER, LANCE |
OFFICIATING |
115.00 |
POWELL, RICK |
OFFICIATING |
315.00 |
RASMUSSEN, LAURA |
ACTIVITY TICKET REFUND |
35.00 |
RED OAK COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
30.00 |
ROGERS ATHLETIC COMPANY |
EQUIPMENT |
5,895.00 |
ROSMANN FAMILY FARMS |
SUPPLIES |
48.65 |
SCHMIDT, CHERI |
ACTIVITY TICKET REFUND |
35.00 |
SCHOOL SPECIALTY, INC. |
SUPPLIES |
233.83 |
SCHUMACHER, BRENT |
OFFICIATING |
195.00 |
SHENANDOAH COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
100.00 |
SIDELINE POWER LLC |
SUPPLIES |
90.00 |
SONDAG, JENI |
ACTIVITY TICKET REFUND |
35.00 |
SOUTH CENTRAL CALHOUN COMMUNITY SCHOOLS |
ENTRY FEES |
95.00 |
SOUTHWEST DISTRICT FFA |
ENTRY FEES |
50.00 |
STADTLANDER, JEAN |
OFFICIATING |
115.00 |
STAHL, KYLIE |
ACTIVITY TICKET REFUND |
35.00 |
STANLEY, MIKE |
OFFICIATING |
125.00 |
STEFFENS, KYLE |
OFFICIATING |
380.00 |
STORM LAKE COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
160.00 |
TEAMMATES |
DUES |
500.00 |
TRI-CENTER COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
120.00 |
TROPHIES PLUS |
SUPPLIES |
976.40 |
UPTOWN SPORTING GOODS |
SUPPLIES |
146.00 |
VAN NESS, BROOKE |
OFFICIATING |
125.00 |
VARSITY SPIRIT FASHIONS |
SUPPLIES |
2,896.65 |
VARSITY |
SUPPLIES |
1,424.70 |
WEDEMEYER, BRIAN |
OFFICIATING |
110.00 |
WELSH, SARA |
ACTIVITY TICKET REFUND |
35.00 |
PHYSICAL PLANT & EQUIPMENT |
||
BAXTER LUMBER AND HARDWARE |
PURCHASED SERVICES |
8,574.32 |
CONTROL SERVICES INC. |
PURCHASED SERVICES |
15,176.41 |
GETZSCHMAN HEATING, LLC |
PURCHASED SERVICES |
1,795.00 |
MEINERS PLUMBING AND HEATING |
PURCHASED SERVICES |
22,112.91 |
RIEMANN MUSIC, INC. |
REPAIRS |
2,240.35 |
THINKSPACE IT |
PURCHASED SERVICES |
4,765.12 |
SCHOOL NUTRITION FUND |
||
ATLANTIC BOTTLING CO. |
SUPPLIES |
254.14 |
BENDORF, ALLYSON |
LUNCH REFUND |
185.27 |
COMBUSTION CONTROL CO. |
REPAIRS |
1,012.30 |
CONTROL SERVICES INC. |
REPAIRS |
2,347.65 |
CORE-MARK MIDCONTINENT, INC |
SUPPLIES |
518.41 |
COUNTRY VIEW DAIRY |
SUPPLIES |
84.00 |
EARTHGRAINS COMPANY |
SUPPLIES |
575.30 |
FARMERS MUTUAL COOP TELEPHONE CO. |
TELEPHONE SERVICE |
30.64 |
HARRIS SCHOOL SOLUTIONS |
MERCHANT PROCESSING |
214.50 |
HILAND DAIRY |
SUPPLIES |
3,785.88 |
KRUSE REFRIGERATION & ELECTRIC |
PURCHASED SERVICES |
6,123.25 |
LARSEN SUPPLY COMPANY |
SUPPLIES |
2,118.20 |
MARTIN BROS. DISTRIBUTING CO. |
SUPPLIES |
42,058.38 |
RAPIDS |
SUPPLIES |
877.47 |
SCHOOL NUTRITION ASSOCIATION |
DUES |
240.00 |
THOMPSON, DONNA |
LUNCH REFUND |
36.75 |
POLICY APPROVAL - SECOND/FINAL READING: Anderson moved, seconded by Herzberg to approve the second reading of policies as presented. Policy 700 – Purpose of Noninstructional and Business Services; Policy 701.1 – Depository of Funds; Policy 701.2 – Transfer of Funds; Policy 701.3 – Financial Records; Policy 702 – Cash in School Buildings; Policy 703.1 – Budget Planning; Policy 703.2 – Spending Plan; Policy 704.1 – Local – State – Federal – Miscellaneous Revenue; Policy 704.2 – Debt Management; Policy 704.4 – Grants – Grants – Bequests; Policy 705.1R1 – Suspension and Debarment of Vendors and Contractors Procedure; Policy 705.2 – Purchasing on Behalf of Employees; Policy 705.3 – Payment for Goods and Services; Policy 706.1 – Payroll Periods; Policy 706.2 – Payroll Deductions; Policy 707.1 – Secretary’s Reports; Policy 707.2 – Treasurer’s Annual Report; Policy 707.3 – Publication of Financial Reports; Policy 707.2R1 – Internal Controls Procedure; Policy 709 – Insurance Program; Policy 710.2 – Free or Reduced Cost Meals Eligibility; Policy 710.3 – Vending Machines; Policy 711.2 – Student Conduct on School Transportation; Policy 711.2R1 – Student Conduct on School Transportation Regulation; Policy 711.2R2 – Use of Video Cameras on School Buses Regulation; Policy 711.3 – Student Transportation for Extracurricular Activities; Policy 711.4 – Summer School Program Transportation Service; Policy 711.3 – Transportation of Nonschool Groups; Policy 711.10 – School Bus Passenger Restraints; Policy 712 – Technology and Data Security – Policy 712.R1 – Security Requirements of Third-Party Vendors Regulation are new policies and are officially adopted. Policy 704.2F1 – Post-Issuance Compliance Regulation for Tax-Exempt and Obligations; Policy 704.3 – Investments; Policy 704.5 – Student Activities Fund; Policy 705.1 – Purchasing-Bidding; Policy 707.5 – Internal Controls; Policy 711.1 – Student School Transportation Eligibility; Policy 711.5 – Transportation of Nonresident and Nonpublic School Students are current policies that the board reviewed again to finalize updates. Motion carried 7-0.
ADJOURNMENT: Anderson moved, seconded by Larsen to adjourn. Motion carried 5-0 and the meeting was adjourned at 6:17 p.m.
Next Meeting: – October 12, 2020, 5:30 p.m.
The Board met in the Media Center at 6:36 p.m. for a workshop to review the summary of results from the Community Engagement event and to discuss Board goals for 2020-2021. The workshop ended at 8:48 p.m.
_________________________ _____________________________
Board President Board Secretary