Board Minutes - 2020.09.28 - Reg. Mtg and Workshop

 

HARLAN COMMUNITY SCHOOL DISTRICT BOARD MEETING

(For approval on 10-26-2020)

SEPTEMBER 28, 2020

The Board met at 5:30 p.m. on Monday, September 28, 2020, for a regular meeting held in the Auditorium at Harlan Community High School. President Amy Rueschenberg presided with Board members Jessica Anderson, Joni Larsen, Seth Piro and Joe Herzberg. Monte Schechinger and Al Hazelton were absent.

Administrators Present:               Lynn Johnson, Scott Frohlich, Bill Mueller, and Jeff Moser

Media:                                        Bob Bjoin and Brian Taylor

PUBLIC FORUM:  Nick Bieker, Tony Carter, Sharon Bieker, and Jim Bieker addressed the board during the public forum.

APPROVAL OF AGENDA:  Anderson moved, seconded by Larsen, to approve the agenda.  Motion carried 5-0.

DISCUSSION ITEMS: The board discussed a follow-up from the Shelby County Board of Health and the HCSD Board of Education joint workshop on September 24, 2020.

ACTION ITEMS:

RESIGNATION OF PERSONNEL:  Piro moved, seconded by Anderson to approve the resignation of Liana Hendricks as Elementary Food Service.  Motion carried 5-0.

EMPLOYMENT OF PERSONNEL:  Piro moved, seconded by Larsen to approve the employment of Hope Miller as Elementary School Special Education Associate and James Fleshman as Elementary School Special Education Associate.  Motion carried 5-0.

APPROVAL OF REQUEST FOR ALLOWABLE GROWTH AND SUPPLEMENTAL AID FOR NEGATIVE SPECIAL EDUCATION BALANCE OF $405,453.86:  Herzberg moved, seconded by Piro to approve the request for allowable growth and supplemental aid for negative special education balance of $405,453.86.  Motion carried 5-0.

APPROVAL OF REQUEST FOR ALLOWABLE GROWTH FOR LEP ALLOWABLE COSTS OF $31,201.90:  This item was table.

CONSIDERATION OF OPEN ENROLLENT REQUEST:  Larsen moved, seconded by Herzberg to approve the open enrollment request.  Motion carried 5-0.

APPROVAL OF CONSENT AGENDA:  Anderson moved, seconded by Hazelton to approve the consent agenda as presented.  This included the minutes from the previous board meetings, accounts payable for August and September, September General Fund (Operating Warrants), Trust Fund Warrants, Agency Fund Warrants, Physical Plant and Equipment Fund Warrants, Financial Reports, and a Non-personnel contract for special education with AHSTW. Motion carried 5-0. The approved warrants are as follows:
 

OPERATING FUND

   

AHLERS & COONEY, P.C.

LEGAL SERVICES

1,564.50

ALPINE NET CORPORATION

COVID SUPPLIES

5,400.00

AMAZON SYNCHRONY BANK

SCCS ESSER FUND EXPENDITURES

75.98

AMERICAN RECYCLING

PURCHASED SERVICES

64.00

BAXTER LUMBER AND HARDWARE

SUPPLIES

30.85

BOMGAARS

SUPPLIES

323.55

CARQUEST

PARTS

544.71

CARROLL CONTROL SYSTEMS INC.

PURCHASED SERVICES

200.00

CENTER FOR THE COLLABORATIVE CLASSROOM

SUPPLIES

3,380.40

CENTRAL IOWA DISTRIBUTING INC.

SUPPLIES

3,342.00

CINTAS

LAUNDRY

137.40

CJ STORK PROPERTIES, LLC

COVID FACILITY RENTAL & SERVICES

1,550.00

COUNCIL BLUFFS COMMUNITY SCHOOL DISTRICT

SPED BILLING

2,189.73

COURTSIDE MARKETING

COVID SUPPLIES

235.40

CUMMINS SALES AND SERVICE

REPAIRS

4,064.35

CYCLONE CUSTOM PRINTS

COVID SUPPLIES

80.00

DELTA DENTAL

EMPLOYEE INSURANCE

19,498.58

DEPARTMENT OF ADMINISTRATIVE SERVICES

403B PLAN FEES

550.00

DEVLIN-LAWLER, TARAH

REGISTRATION FEE REFUND

80.00

DINESEN, MELISSA

PURCHASED SERVICES

150.00

DRUMMOND PRESS, INC.

COVID PROTECTIVE SUPPLIES

8,105.60

EASTERN NEBRASKA HUMAN SERVICES

SPED BILLING

6,252.00

EDGENUITY

COVID SOFTWARE

10,000.00

EDMENTUM

COVID SOFTWARE

8,970.00

ELECTRONIC CONTRACTING COMPANY

PURCHASED SERVICES

445.00

FARM SERVICE COOP

FUEL

3,729.85

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

3,792.71

FIRST LIGHT SAFETY PRODUCTS

COVID SUPPLIES

440.00

GAUL, NEAL

BUS ELECTRICITY

75.00

GREATAMERICA FINANCIAL SERVICES

COPIER LEASES

1,585.00

HARLAN MUNICIPAL UTILITIES

UTILITIES

35,536.81

HARLAN NEWSPAPERS

SUPPLIES/LEGAL PUBLICATIONS

1,720.96

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

10,741.76

HAUFF SPORTING GOODS

SUPPLIES

625.00

ILLUMINATE EDUCATION, INC.

SOFTWARE

3,048.00

IOWA COLLEGE ACCESS NETWORK

REGISTRATION FEES

250.00

IOWA DIVISION LABOR - ELEVATOR DIVISION

INSPECTION

300.00

IOWA HIGH SCHOOL MUSIC ASSOCIATION

REGISTRATION

125.00

IOWA SCHOOL FINANCE INFORMATION SYSTEMS

BACKGROUND CHECKS

316.50

IOWA WESTERN COMMUNITY COLLEGE

BUS CLASSES

900.00

ITSAVVY LLC

EQUIPMENT

6,980.00

JOHNSON CONTROLS

PURCHASED SERVICES

465.00

KEAST AUTO CENTER

REPAIRS

1,177.47

KENDALL/HUNT PUBLISHING COMPANY

SUPPLIES

3,594.00

KLEIN FENCE COMPANY

PURCHASED SERVICES

553.00

KLOEWER PLUMBING AND HEATING

PURCHASED SERVICES

137.52

KNOD

ADVERTISING

157.50

KROGER & SONS HAULING, LLC

GARBAGE COLLECTION

1,540.00

LAMINATION DEPOT, INC

SUPPLIES

162.52

MADISON NATIONAL LIFE

EMPLOYEE INSURANCE

5,416.54

MADSON, PAULETTE

COVID SUPPLIES

148.62

MEINERS PLUMBING AND HEATING

PURCHASED SERVICES

6,995.64

     
     
     
     
     

MEINERS, JONATHAN

REGISTRATION FEE REFUND

40.00

MID AMERICAN ENERGY

UTILITIES

10.00

MIDWEST AUTOMATIC FIRE SPRINKLER CO

PURCHASED SERVICES

810.00

NAPA

SUPPLIES

112.11

NCS PEARSON, INC.

SOFTWARE

305.50

O'REILLY AUTOMOTIVE INC.

PARTS

39.35

OMAHA TRUCK CENTER, INC.

REPAIRS

15,988.06

OUR OWN UPHOLSTERY

PURCHASED SERVICES

40.00

PETERSEN MOTORS LLC

TIRES AND TUBES

878.90

PETSCHE MECHANICAL SERVICE

PURCHASED SERVICES

381.69

PHONAK LLC

EQUIPMENT

2,526.76

PITTS FAMILY & SPORTS CHIROPRATIC

EMPLOYEE PHYSICALS

665.00

POLYMERSHAPES LLC

SCCS ESSER FUND EXPENDITURES

632.00

POSTMASTER - HARLAN

POSTAGE

20.00

REALLY GREAT READING

SUPPLIES

1,777.60

RENAISSANCE

SOFTWARE

2,730.00

ROGERS PEST CONTROL LLC

PEST CONTROL

196.00

RSM US LLP

PURCHASED SERVICES

2,197.00

SAVVAS

SOFTWARE

2,122.40

SCHABEN, KARA

REGISTRATION FEE REFUND

80.00

SCHMITT MUSIC CENTERS

MATERIALS

80.96

SCHOLASTIC INC.

SUPPLIES

170.28

SCHOOL HEALTH CORPORATION

NURSING AND COVID SUPPLIES

825.05

SCHOOL SPECIALTY, INC.

SUPPLIES

905.70

SEESAW LEARNING, INC.

COVID SOFTWARE

2,750.00

SHELBY COUNTY SOLID WASTE AGENCY

GARBAGE

13.50

SONDERMAN CLEANING SERVICE

PURCHASED SERVICES

170.00

STUDER HARLAN DO IT BEST HARDWARE

SUPPLIES

1,085.61

THRAEN, DANIELLE

REGISTRATION FEE REFUND

45.00

TIMBERLINE BILLING SERVICES LLC

MEDICAID BILLING SERVICES

96.74

U.S. CELLULAR

COVID SERVICES

844.40

VERIZON WIRELESS

TELEPHONE SERVICE

611.65

VISUAL EDGE INC. DBA COUNSEL OFFICE

COPIER LEASES

1,014.00

VITA PERSONA

COVID SUPPLIES

5,834.00

W.W. GRAINGER, INC.

SUPPLIES AND COVID SUPPLIES

6,434.47

WEGNER, STEVE

BUS LICENSE

18.00

WELLMARK BLUE CROSS/BLUE SHIELD

EMPLOYEE INSURANCE

260,002.82

WILLIAM H. SADLIER, INC

SUPPLIES

5,707.24

ZANDER INK

SUPPLIES

2,192.00

     

STUDENT ACTIVITY FUND

   

ABRAHAM LINCOLN HIGH SCHOOL

ENTRY FEES

150.00

ADM COMMUNITY SCHOOL DISTRICT

ENTRY FEES

190.00

ALFORD, BEN

OFFICIATING

80.00

ALL AMERICAN SPORTS CORP.

SUPPLIES

695.85

ARKFELD, MARK

OFFICIATING

315.00

ATLANTIC BOTTLING CO.

SUPPLIES

1,543.76

BARBER, JUSTIN

OFFICIATING

115.00

BENETT, BRIAN

OFFICIATING

115.00

BERNARD, JASON

OFFICIATING

115.00

BFG SUPPLY COMPANY

SUPPLIES

199.79

BLUMHARDT, WAYDE

OFFICIATING

75.00

BSN SPORTS

SUPPLIES

324.28

     
     

CARRUTHERS, BRYCE

OFFICIATING

115.00

COLLINS, SHAWN

OFFICIATING

115.00

CORE-MARK MIDCONTINENT, INC

SUPPLIES

552.09

DANIELS, RANDI

ACTIVITY TICKET REFUND

70.00

DENISON COMMUNITY SCHOOL DISTRICT

ENTRY FEES

140.00

DOYLE, JIM

OFFICIATING

115.00

EHLERS, CHRIS

OFFICIATING

115.00

ERWIN, AMANDA

ACTIVITY TICKET REFUND

35.00

ESTERLING, GREG

OFFICIATING

115.00

FLORAL ELEGANCE AND UNIQUE GIFTS

SUPPLIES

227.50

GLENWOOD COMMUNITY SCHOOL DISTRICT

ENTRY FEES

120.00

GROSS, JEANA

ACTIVITY TICKET REFUND

105.00

HALVERSON, SCOTT

OFFICIATING

115.00

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

1,817.55

HAVENS, LYNDSEY

ACTIVITY TICKET REFUND

35.00

HAYES, BRYAN

OFFICIATING

115.00

HEIMAN, KARL

OFFICIATING

315.00

HOL, AMANDA

ACTIVITY TICKET REFUND

35.00

HULSTEIN, SHAR

OFFICIATING

125.00

IOWA BASKETBALL COACHES ASSOCIATION

MEMBERSHIP

140.00

IOWA HIGH SCHOOL SPEECH ASSOCIATION

REGISTRATION

50.00

JOHNSON, TERRI

ACTIVITY TICKET REFUND

35.00

JOSTENS INC.

SUPPLIES

977.31

KENKEL, KAREN

ACTIVITY TICKET REFUND

35.00

KNUDSEN, LORIE

OFFICIATING

275.00

KRUSE, DANA

OFFICIATING

195.00

LANGENFELD, AMY

ACTIVITY TICKET REFUND

35.00

LEWIS CENTRAL COMMUNITY SCHOOL DISTRICT

ENTRY FEES

240.00

MADSEN, MATT

OFFICIATING

115.00

MANZ, KYLE

OFFICIATING

115.00

MARKHAM, SAM

OFFICIATING

195.00

MIDWEST TECHNOLOGY PRODUCTS

EQUIPMENT/SUPPLIES

1,254.81

MILLER, KELLI

SUPERVISION

300.00

NAHNSEN, JOHN

OFFICIATING

125.00

NIELSEN, TERRY

OFFICIATING

115.00

NIPPERT, ANDREA

ACTIVITY TICKET REFUND

105.00

OSBORN, KEVIN

OFFICIATING

240.00

OSBORN, NANCY

OFFICIATING

275.00

PETERSEN, KATIE

ACTIVITY TICKET REFUND

35.00

PETERSEN, SHAWN

OFFICIATING

195.00

PLOEGER, LANCE

OFFICIATING

115.00

POWELL, RICK

OFFICIATING

315.00

RASMUSSEN, LAURA

ACTIVITY TICKET REFUND

35.00

RED OAK COMMUNITY SCHOOL DISTRICT

ENTRY FEES

30.00

ROGERS ATHLETIC COMPANY

EQUIPMENT

5,895.00

ROSMANN FAMILY FARMS

SUPPLIES

48.65

SCHMIDT, CHERI

ACTIVITY TICKET REFUND

35.00

SCHOOL SPECIALTY, INC.

SUPPLIES

233.83

SCHUMACHER, BRENT

OFFICIATING

195.00

SHENANDOAH COMMUNITY SCHOOL DISTRICT

ENTRY FEES

100.00

SIDELINE POWER LLC

SUPPLIES

90.00

SONDAG, JENI

ACTIVITY TICKET REFUND

35.00

SOUTH CENTRAL CALHOUN COMMUNITY SCHOOLS

ENTRY FEES

95.00

     

SOUTHWEST DISTRICT FFA

ENTRY FEES

50.00

STADTLANDER, JEAN

OFFICIATING

115.00

STAHL, KYLIE

ACTIVITY TICKET REFUND

35.00

STANLEY, MIKE

OFFICIATING

125.00

STEFFENS, KYLE

OFFICIATING

380.00

STORM LAKE COMMUNITY SCHOOL DISTRICT 

ENTRY FEES

160.00

TEAMMATES

DUES

500.00

TRI-CENTER COMMUNITY SCHOOL DISTRICT

ENTRY FEES

120.00

TROPHIES PLUS

SUPPLIES

976.40

UPTOWN SPORTING GOODS

SUPPLIES

146.00

VAN NESS, BROOKE

OFFICIATING

125.00

VARSITY SPIRIT FASHIONS

SUPPLIES

2,896.65

VARSITY

SUPPLIES

1,424.70

WEDEMEYER, BRIAN

OFFICIATING

110.00

WELSH, SARA

ACTIVITY TICKET REFUND

35.00

     
     
     
     
     

PHYSICAL PLANT & EQUIPMENT

   

BAXTER LUMBER AND HARDWARE

PURCHASED SERVICES

8,574.32

CONTROL SERVICES INC.

PURCHASED SERVICES

15,176.41

GETZSCHMAN HEATING, LLC

PURCHASED SERVICES

1,795.00

MEINERS PLUMBING AND HEATING

PURCHASED SERVICES

22,112.91

RIEMANN MUSIC, INC.

REPAIRS

2,240.35

THINKSPACE IT

PURCHASED SERVICES

4,765.12

     

SCHOOL NUTRITION FUND

   

ATLANTIC BOTTLING CO.

SUPPLIES

254.14

BENDORF, ALLYSON

LUNCH REFUND

185.27

COMBUSTION CONTROL CO.

REPAIRS

1,012.30

CONTROL SERVICES INC.

REPAIRS

2,347.65

CORE-MARK MIDCONTINENT, INC

SUPPLIES

518.41

COUNTRY VIEW DAIRY

SUPPLIES

84.00

EARTHGRAINS COMPANY

SUPPLIES

575.30

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

30.64

HARRIS SCHOOL SOLUTIONS

MERCHANT PROCESSING

214.50

HILAND DAIRY

SUPPLIES

3,785.88

KRUSE REFRIGERATION & ELECTRIC

PURCHASED SERVICES

6,123.25

LARSEN SUPPLY COMPANY

SUPPLIES

2,118.20

MARTIN BROS. DISTRIBUTING CO.

SUPPLIES

42,058.38

RAPIDS

SUPPLIES

877.47

SCHOOL NUTRITION ASSOCIATION

DUES

240.00

THOMPSON, DONNA

LUNCH REFUND

36.75

POLICY APPROVAL -  SECOND/FINAL READING:  Anderson moved, seconded by Herzberg to approve the second reading of policies as presented. Policy 700 – Purpose of Noninstructional and Business Services; Policy 701.1 – Depository of Funds; Policy 701.2 – Transfer of Funds; Policy 701.3 – Financial Records; Policy 702 – Cash in School Buildings; Policy 703.1 – Budget Planning; Policy 703.2 – Spending Plan; Policy 704.1 – Local – State – Federal – Miscellaneous Revenue; Policy 704.2 – Debt Management; Policy 704.4 – Grants – Grants – Bequests; Policy 705.1R1 – Suspension and Debarment of Vendors and Contractors Procedure; Policy 705.2 – Purchasing on Behalf of Employees; Policy 705.3 – Payment for Goods and Services; Policy 706.1 – Payroll Periods; Policy 706.2 – Payroll Deductions; Policy 707.1 – Secretary’s Reports; Policy 707.2 – Treasurer’s Annual Report; Policy 707.3 – Publication of Financial Reports; Policy 707.2R1 – Internal Controls Procedure; Policy 709 – Insurance Program; Policy 710.2 – Free or Reduced Cost Meals Eligibility; Policy 710.3 – Vending Machines; Policy 711.2 – Student Conduct on School Transportation; Policy 711.2R1 – Student Conduct on School Transportation Regulation; Policy 711.2R2 – Use of Video Cameras on School Buses Regulation; Policy 711.3 – Student Transportation for Extracurricular Activities; Policy 711.4 – Summer School Program Transportation Service; Policy 711.3 – Transportation of Nonschool Groups; Policy 711.10 – School Bus Passenger Restraints; Policy 712 – Technology and Data Security – Policy 712.R1 – Security Requirements of Third-Party Vendors Regulation are new policies and are officially adopted.  Policy 704.2F1 – Post-Issuance Compliance Regulation for Tax-Exempt and Obligations; Policy 704.3 – Investments; Policy 704.5 – Student Activities Fund; Policy 705.1 – Purchasing-Bidding; Policy 707.5 – Internal Controls; Policy 711.1 – Student School Transportation Eligibility; Policy 711.5 – Transportation of Nonresident and Nonpublic School Students are current policies that the board reviewed again to finalize updates. Motion carried 7-0.

ADJOURNMENT:  Anderson moved, seconded by Larsen to adjourn.  Motion carried 5-0 and the meeting was adjourned at 6:17 p.m.

Next Meeting:  – October 12, 2020, 5:30 p.m.

The Board met in the Media Center at 6:36 p.m. for a workshop to review the summary of results from the Community Engagement event and to discuss Board goals for 2020-2021. The workshop ended at 8:48 p.m.

 

 

_________________________              _____________________________

Board President                                    Board Secretary