Board Minutes - 2020.12.14

 

HARLAN COMMUNITY SCHOOL DISTRICT BOARD MEETING

(For approval on 1-11-2021)

 

DECEMBER 14, 2020

The Board met for a regular meeting at 6:00 p.m. on Monday, December 14, 2020, held in the Media Center at Harlan Community High School. President Amy Rueschenberg presided with Board members Jessica Anderson, Al Hazelton, Joni Larsen, Monte Schechinger, Seth Piro, and Joe Herzberg.

Administrators Present:               Lynn Johnson and Scott Frohlich

Media:                                        Bob Bjoin

 

APPROVAL OF AGENDA:  Hazelton moved, seconded by Herzberg, to approve the agenda.  Motion carried 7-0.

DISCUSSION ITEMS: The board discussed updates on learning delivery plans and safety protocols. The board discussed the finance committee report and Mr. Moser’s administrator report.

ACTION ITEMS:

RESIGNATION OF PERSONNEL:  Anderson moved, seconded by Piro to approve the resignation of Alexis Sherer as Elementary Food Service and James Shughart as HS Ag Teacher.  Motion carried 7-0.

EMPLOYMENT OF PERSONNEL:  Larsen moved, seconded by Hazelton to approve the employment of Sarah Leftwich as PT Night Custodian and Diane Mumm as Elementary Food Service.  Motion carried 7-0.

APPROVAL OF EARLY RETIREMENT REQUEST:  Anderson moved, seconded by Herzberg to approve one request for early retirement that met all plan requirements from Bryan Kaster.  Motion carried 7-0. 

APPROVAL OF EARLY GRADUATION REQUESTS:  Schechinger moved, seconded by Hazelton to approve the 10 requests for early graduation as presented. Motion carried 7-0.

APPROVAL OF ANNUAL REPORT:  Herzberg moved, seconded by Piro to approve the annual report as presented. Motion carried 7-0.

APPROVAL OF PE WAIVER:  Schechinger moved, seconded by Anderson to approve the PE waiver for 2020-21 and 2021-22 school years. Motion carried 7-0.

APPROVAL OF SUPPORT FOR IOWA WESTERN’S APPLICATION FOR AN INCENTIVE FUND GRANT:  Larsen moved, seconded Herzberg to approve support for the Iowa Western’s application for an incentive fund grant. Motion carried 7-0.

APPROVAL TO PROVIDE SUPERVISION OF EMPLOYEES’ SCHOOL-AGE CHILDREN DURING REMOTE LEARNING:  Schechinger moved, seconded by Piro for the approval to provide supervision of employee’s school-age children during remote learning. Motion carried 7-0.

APPROVAL OF CONSENT AGENDA:  Piro moved, seconded by Larsen to approve the consent agenda as presented.  This included the minutes from the previous board meetings, accounts payable for November and December, December General Fund (Operating Warrants), Trust Fund Warrants, Agency Fund Warrants, Physical Plant and Equipment Fund Warrants. The approved warrants are as follows:
 

OPERATING FUND

   

AHLERS & COONEY, P.C.

LEGAL SERVICES

849.00

BOMGAARS

SUPPLIES

5.36

CAPITAL SANITARY SUPPLY

SUPPLIES

2,280.35

CARQUEST

PARTS

803.72

CINTAS

LAUNDRY

53.60

CJ STORK PROPERTIES, LLC

COVID FACILITY RENTAL

750.00

COUNCIL BLUFFS COMMUNITY SCHOOL DISTRICT

SPED BILLING

3,757.21

DELTA DENTAL

EMPLOYEE INSURANCE

9,728.88

DRIVE SAFELY LLC

PURCHASED SERVICES

17,680.00

EASTERN NEBRASKA HUMAN SERVICES

SPED BILLING

3,696.00

FARM SERVICE COOP

FUEL

4,127.50

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

3,820.13

FOLLETT LIBRARY RESOURCES

SUPPLIES

88.70

FOREVER GREEN LAWNCARE

PURCHASED SERVICES

625.00

GREATAMERICA FINANCIAL SERVICES

COPIER LEASES

1,585.00

GREEN HILLS AEA

REGISTRATION

100.00

HARLAN AUTO MART

REPAIRS

778.12

HARLAN MUNICIPAL UTILITIES

UTILITIES

35,361.68

HARLAN NEWSPAPERS

SUPPLIES/LEGAL PUBLICATIONS

416.50

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

14,121.98

ISU EXTENSION OFFICE - SHELBY COUNTY

SWIA MHDS GRANT EXPENDITURES

700.00

ITSAVVY LLC

PURCHASED SERVICES

130.00

JAYMAR BUSINESS FORMS, INC.

SUPPLIES

122.87

KENDALL/HUNT PUBLISHING COMPANY

SUPPLIES

3,580.50

KOHORST, MARK

TRAVEL

25.25

KROGER & SONS HAULING, LLC

GARBAGE COLLECTION

1,800.00

LIFESCAPE - CHILDREN'S CARE

SPED BILLING

9,014.00

MADISON NATIONAL LIFE

EMPLOYEE INSURANCE

2,693.73

MARTIN BROS. DISTRIBUTING CO.

SUPPLIES

16.59

MEINERS PLUMBING AND HEATING

PURCHASED SERVICES

5,460.46

MID AMERICAN ENERGY

UTILITIES

13.75

MONTGOMERY COUNTY MEMORIAL HOSPITAL

REGISTRATION

150.00

MURPHY SIGNS

PURCHASED SERVICES

104.00

MUSIC SALES DIGITAL SERVICES LLC

COVID PURCHASED SERVICES

1,112.25

MYRTUE MEDICAL CENTER

SWIA MHDS GRANT EXPENDITURES

1,000.00

NAPA

SUPPLIES

191.27

NORIX GROUP INC

SWIA MHDS GRANT EXPENDITURES

964.34

NORTHWEST IOWA SPRINKLER

PURCHASED SERVICES

1,177.08

O'REILLY AUTOMOTIVE INC.

PARTS

41.76

OWL LABS, INC.

SWIA MHDS GRANT/COVID  EXPEND.

17,982.00

PETSCHE PLUMBING & HEATING INC.

SUPPLIES/REPAIRS

2,945.00

POWERSCHOOL

SOFTWARE

2,463.11

SCHOLASTIC INC.

MATERIALS

104.39

SCHOOL BUS SALES

PARTS

109.08

SCHOOL HEALTH CORPORATION

SUPPLIES

6.16

SONDERMAN CLEANING SERVICE

PURCHASED SERVICES

85.00

SORENSEN EQUIPMENT CO.

REPAIRS

174.59

STABILT CONSTRUCTION COMPANY

SNOW REMOVAL

1,140.00

STUDER HARLAN DO IT BEST HARDWARE

SUPPLIES

66.50

TIMBERLINE BILLING SERVICES LLC

MEDICAID BILLING SERVICES

337.85

U.S. CELLULAR

COVID PURCHASED SERVICES

422.20

VISUAL EDGE INC. DBA COUNSEL OFFICE

COPIER LEASES

2,146.61

W.W. GRAINGER, INC.

SUPPLIES

2,510.60

WELLMARK BLUE CROSS/BLUE SHIELD

EMPLOYEE INSURANCE

129,692.54

ZOOM VIDEO COMMUNICATIONS, INC.

COVID PURCHASED SERVICES

1,800.00

     

STUDENT ACTIVITY FUND

   

ATLANTIC BOTTLING CO.

SUPPLIES

274.00

BAXTER LUMBER AND HARDWARE

SUPPLIES

262.91

BRUCK, JAMES

OFFICIATING

225.00

CYCLONE LANES

PURCHASED SERVICES

400.00

GIRRES, CHRIS

OFFICIATING

125.00

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

3,396.99

IOWA F.F.A. ASSOCIATION

SUPPLIES

3,269.00

IOWA HIGH SCHOOL ATHLETIC ASSN.

TICKET SALES

1,887.50

KINTNER, LARRY

PURCHASED SERVICES

100.00

LOGO'D UP LLC

SUPPLIES

671.47

MURTAUGH, MARY ANN

PURCHASED SERVICES

100.00

NATIONAL FFA ORGANIZATION

SUPPLIES

838.50

NELSON, NIC

OFFICIATING

125.00

PORTER, JOSH

OFFICIATING

200.00

PREFERRED FUNDRAISING

FUNDRAISING SUPPLIES

5,074.00

SCHMITT MUSIC CENTERS

MATERIALS

382.16

SCHUMACHER, BRENT

OFFICIATING

225.00

SPOMER, KURT

OFFICIATING

125.00

WALTERS, JOHN D.

OFFICIATING

200.00

     

MANAGEMENT FUND                        

   

THE AGENCY

INSURANCE

809.00

 

   

CAPITAL FUNDS PROJECT

   

CBP REPAIR

REPAIRS

164.44

     

PHYSICAL PLANT & EQUIPMENT

   

COMBUSTION CONTROL CO.

PURCHASED SERVICES

949.65

CONTROL SERVICES INC.

PURCHASED SERVICES

29.15

GETZSCHMAN HEATING, LLC

PURCHASED SERVICES

3,118.00

HAYES SOFTWARE SYSTEMS

PURCHASED SERVICES

2,500.00

RIVERSIDE TECHNOLOGIES, INC.

PURCHASED SERVICES

320.00

TRANE U.S. INC.

PURCHASED SERVICES

524.50

     

SCHOOL NUTRITION FUND

   

ATLANTIC BOTTLING CO.

SUPPLIES

17.76

COUNTRY VIEW DAIRY

SUPPLIES

1,080.00

EARTHGRAINS COMPANY

SUPPLIES

1,024.07

FARMERS MUTUAL COOP TELEPHONE CO.

TELEPHONE SERVICE

30.69

HARRIS BANK P-CARD

TRAVEL/SUPPLIES/POSTAGE

85.36

HILAND DAIRY

SUPPLIES

7,561.53

MARTIN BROS. DISTRIBUTING CO.

SUPPLIES

38,266.65

ORGANIC GREENS LLC

SUPPLIES

97.50

PRUDENT PRODUCE

SUPPLIES

331.00

W.W. GRAINGER, INC.

SUPPLIES

54.61

POLICY REVIEW– FIRST READING:  Hazelton moved, seconded by Herzberg to approve the first reading of policies as presented.  Policy 102 – Equal Educational Opportunity; Policy 102.E4 – Discrimination Complaint Form; Policy 500 – Objectives for Equal Educational Opportunities for Students – RESINDED; Policy 501.3 – Compulsory Attendance; Policy 501.4 – Entrance – Admissions; Policy 502.8 – Search and Seizure; Policy 507.8 – Student Special Health Services; Policy 603.1 – Basic Instruction Program; Policy 603.3 – Special Education; Policy 604.6 – Instruction at Post-Secondary Educational Institution; Policy 701.3 – Financial Records; Policy 705.1R1 – Suspension and Debarment of Vendors and Contractors Procedure; Policy 705.1R2 – Using Federal Funds in Procurement Contracts will be reviewed again next meeting for the second reading. Motion carried 7-0.

ADJOURNMENT:  Piro moved, seconded by Larsen to adjourn.  Motion carried 7-0 and the meeting was adjourned at 6:43 p.m.

Next Meeting:  – January 11, 2021, at 6:00 p.m.
 

 

 

_________________________              _____________________________

Board President                                    Board Secretary