HARLAN COMMUNITY SCHOOL DISTRICT BOARD MEETING
(For approval on 1-11-2021)
DECEMBER 14, 2020
The Board met for a regular meeting at 6:00 p.m. on Monday, December 14, 2020, held in the Media Center at Harlan Community High School. President Amy Rueschenberg presided with Board members Jessica Anderson, Al Hazelton, Joni Larsen, Monte Schechinger, Seth Piro, and Joe Herzberg.
Media: Bob Bjoin
APPROVAL OF AGENDA: Hazelton moved, seconded by Herzberg, to approve the agenda. Motion carried 7-0.
DISCUSSION ITEMS: The board discussed updates on learning delivery plans and safety protocols. The board discussed the finance committee report and Mr. Moser’s administrator report.
ACTION ITEMS:
RESIGNATION OF PERSONNEL: Anderson moved, seconded by Piro to approve the resignation of Alexis Sherer as Elementary Food Service and James Shughart as HS Ag Teacher. Motion carried 7-0.
EMPLOYMENT OF PERSONNEL: Larsen moved, seconded by Hazelton to approve the employment of Sarah Leftwich as PT Night Custodian and Diane Mumm as Elementary Food Service. Motion carried 7-0.
APPROVAL OF EARLY RETIREMENT REQUEST: Anderson moved, seconded by Herzberg to approve one request for early retirement that met all plan requirements from Bryan Kaster. Motion carried 7-0.
APPROVAL OF EARLY GRADUATION REQUESTS: Schechinger moved, seconded by Hazelton to approve the 10 requests for early graduation as presented. Motion carried 7-0.
APPROVAL OF ANNUAL REPORT: Herzberg moved, seconded by Piro to approve the annual report as presented. Motion carried 7-0.
APPROVAL OF PE WAIVER: Schechinger moved, seconded by Anderson to approve the PE waiver for 2020-21 and 2021-22 school years. Motion carried 7-0.
APPROVAL OF SUPPORT FOR IOWA WESTERN’S APPLICATION FOR AN INCENTIVE FUND GRANT: Larsen moved, seconded Herzberg to approve support for the Iowa Western’s application for an incentive fund grant. Motion carried 7-0.
APPROVAL TO PROVIDE SUPERVISION OF EMPLOYEES’ SCHOOL-AGE CHILDREN DURING REMOTE LEARNING: Schechinger moved, seconded by Piro for the approval to provide supervision of employee’s school-age children during remote learning. Motion carried 7-0.
APPROVAL OF CONSENT AGENDA: Piro moved, seconded by Larsen to approve the consent agenda as presented. This included the minutes from the previous board meetings, accounts payable for November and December, December General Fund (Operating Warrants), Trust Fund Warrants, Agency Fund Warrants, Physical Plant and Equipment Fund Warrants. The approved warrants are as follows:
OPERATING FUND |
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AHLERS & COONEY, P.C. |
LEGAL SERVICES |
849.00 |
BOMGAARS |
SUPPLIES |
5.36 |
CAPITAL SANITARY SUPPLY |
SUPPLIES |
2,280.35 |
CARQUEST |
PARTS |
803.72 |
CINTAS |
LAUNDRY |
53.60 |
CJ STORK PROPERTIES, LLC |
COVID FACILITY RENTAL |
750.00 |
COUNCIL BLUFFS COMMUNITY SCHOOL DISTRICT |
SPED BILLING |
3,757.21 |
DELTA DENTAL |
EMPLOYEE INSURANCE |
9,728.88 |
DRIVE SAFELY LLC |
PURCHASED SERVICES |
17,680.00 |
EASTERN NEBRASKA HUMAN SERVICES |
SPED BILLING |
3,696.00 |
FARM SERVICE COOP |
FUEL |
4,127.50 |
FARMERS MUTUAL COOP TELEPHONE CO. |
TELEPHONE SERVICE |
3,820.13 |
FOLLETT LIBRARY RESOURCES |
SUPPLIES |
88.70 |
FOREVER GREEN LAWNCARE |
PURCHASED SERVICES |
625.00 |
GREATAMERICA FINANCIAL SERVICES |
COPIER LEASES |
1,585.00 |
GREEN HILLS AEA |
REGISTRATION |
100.00 |
HARLAN AUTO MART |
REPAIRS |
778.12 |
HARLAN MUNICIPAL UTILITIES |
UTILITIES |
35,361.68 |
HARLAN NEWSPAPERS |
SUPPLIES/LEGAL PUBLICATIONS |
416.50 |
HARRIS BANK P-CARD |
TRAVEL/SUPPLIES/POSTAGE |
14,121.98 |
ISU EXTENSION OFFICE - SHELBY COUNTY |
SWIA MHDS GRANT EXPENDITURES |
700.00 |
ITSAVVY LLC |
PURCHASED SERVICES |
130.00 |
JAYMAR BUSINESS FORMS, INC. |
SUPPLIES |
122.87 |
KENDALL/HUNT PUBLISHING COMPANY |
SUPPLIES |
3,580.50 |
KOHORST, MARK |
TRAVEL |
25.25 |
KROGER & SONS HAULING, LLC |
GARBAGE COLLECTION |
1,800.00 |
LIFESCAPE - CHILDREN'S CARE |
SPED BILLING |
9,014.00 |
MADISON NATIONAL LIFE |
EMPLOYEE INSURANCE |
2,693.73 |
MARTIN BROS. DISTRIBUTING CO. |
SUPPLIES |
16.59 |
MEINERS PLUMBING AND HEATING |
PURCHASED SERVICES |
5,460.46 |
MID AMERICAN ENERGY |
UTILITIES |
13.75 |
MONTGOMERY COUNTY MEMORIAL HOSPITAL |
REGISTRATION |
150.00 |
MURPHY SIGNS |
PURCHASED SERVICES |
104.00 |
MUSIC SALES DIGITAL SERVICES LLC |
COVID PURCHASED SERVICES |
1,112.25 |
MYRTUE MEDICAL CENTER |
SWIA MHDS GRANT EXPENDITURES |
1,000.00 |
NAPA |
SUPPLIES |
191.27 |
NORIX GROUP INC |
SWIA MHDS GRANT EXPENDITURES |
964.34 |
NORTHWEST IOWA SPRINKLER |
PURCHASED SERVICES |
1,177.08 |
O'REILLY AUTOMOTIVE INC. |
PARTS |
41.76 |
OWL LABS, INC. |
SWIA MHDS GRANT/COVID EXPEND. |
17,982.00 |
PETSCHE PLUMBING & HEATING INC. |
SUPPLIES/REPAIRS |
2,945.00 |
POWERSCHOOL |
SOFTWARE |
2,463.11 |
SCHOLASTIC INC. |
MATERIALS |
104.39 |
SCHOOL BUS SALES |
PARTS |
109.08 |
SCHOOL HEALTH CORPORATION |
SUPPLIES |
6.16 |
SONDERMAN CLEANING SERVICE |
PURCHASED SERVICES |
85.00 |
SORENSEN EQUIPMENT CO. |
REPAIRS |
174.59 |
STABILT CONSTRUCTION COMPANY |
SNOW REMOVAL |
1,140.00 |
STUDER HARLAN DO IT BEST HARDWARE |
SUPPLIES |
66.50 |
TIMBERLINE BILLING SERVICES LLC |
MEDICAID BILLING SERVICES |
337.85 |
U.S. CELLULAR |
COVID PURCHASED SERVICES |
422.20 |
VISUAL EDGE INC. DBA COUNSEL OFFICE |
COPIER LEASES |
2,146.61 |
W.W. GRAINGER, INC. |
SUPPLIES |
2,510.60 |
WELLMARK BLUE CROSS/BLUE SHIELD |
EMPLOYEE INSURANCE |
129,692.54 |
ZOOM VIDEO COMMUNICATIONS, INC. |
COVID PURCHASED SERVICES |
1,800.00 |
STUDENT ACTIVITY FUND |
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ATLANTIC BOTTLING CO. |
SUPPLIES |
274.00 |
BAXTER LUMBER AND HARDWARE |
SUPPLIES |
262.91 |
BRUCK, JAMES |
OFFICIATING |
225.00 |
CYCLONE LANES |
PURCHASED SERVICES |
400.00 |
GIRRES, CHRIS |
OFFICIATING |
125.00 |
HARRIS BANK P-CARD |
TRAVEL/SUPPLIES/POSTAGE |
3,396.99 |
IOWA F.F.A. ASSOCIATION |
SUPPLIES |
3,269.00 |
IOWA HIGH SCHOOL ATHLETIC ASSN. |
TICKET SALES |
1,887.50 |
KINTNER, LARRY |
PURCHASED SERVICES |
100.00 |
LOGO'D UP LLC |
SUPPLIES |
671.47 |
MURTAUGH, MARY ANN |
PURCHASED SERVICES |
100.00 |
NATIONAL FFA ORGANIZATION |
SUPPLIES |
838.50 |
NELSON, NIC |
OFFICIATING |
125.00 |
PORTER, JOSH |
OFFICIATING |
200.00 |
PREFERRED FUNDRAISING |
FUNDRAISING SUPPLIES |
5,074.00 |
SCHMITT MUSIC CENTERS |
MATERIALS |
382.16 |
SCHUMACHER, BRENT |
OFFICIATING |
225.00 |
SPOMER, KURT |
OFFICIATING |
125.00 |
WALTERS, JOHN D. |
OFFICIATING |
200.00 |
MANAGEMENT FUND |
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THE AGENCY |
INSURANCE |
809.00 |
|
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CAPITAL FUNDS PROJECT |
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CBP REPAIR |
REPAIRS |
164.44 |
PHYSICAL PLANT & EQUIPMENT |
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COMBUSTION CONTROL CO. |
PURCHASED SERVICES |
949.65 |
CONTROL SERVICES INC. |
PURCHASED SERVICES |
29.15 |
GETZSCHMAN HEATING, LLC |
PURCHASED SERVICES |
3,118.00 |
HAYES SOFTWARE SYSTEMS |
PURCHASED SERVICES |
2,500.00 |
RIVERSIDE TECHNOLOGIES, INC. |
PURCHASED SERVICES |
320.00 |
TRANE U.S. INC. |
PURCHASED SERVICES |
524.50 |
SCHOOL NUTRITION FUND |
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ATLANTIC BOTTLING CO. |
SUPPLIES |
17.76 |
COUNTRY VIEW DAIRY |
SUPPLIES |
1,080.00 |
EARTHGRAINS COMPANY |
SUPPLIES |
1,024.07 |
FARMERS MUTUAL COOP TELEPHONE CO. |
TELEPHONE SERVICE |
30.69 |
HARRIS BANK P-CARD |
TRAVEL/SUPPLIES/POSTAGE |
85.36 |
HILAND DAIRY |
SUPPLIES |
7,561.53 |
MARTIN BROS. DISTRIBUTING CO. |
SUPPLIES |
38,266.65 |
ORGANIC GREENS LLC |
SUPPLIES |
97.50 |
PRUDENT PRODUCE |
SUPPLIES |
331.00 |
W.W. GRAINGER, INC. |
SUPPLIES |
54.61 |
POLICY REVIEW– FIRST READING: Hazelton moved, seconded by Herzberg to approve the first reading of policies as presented. Policy 102 – Equal Educational Opportunity; Policy 102.E4 – Discrimination Complaint Form; Policy 500 – Objectives for Equal Educational Opportunities for Students – RESINDED; Policy 501.3 – Compulsory Attendance; Policy 501.4 – Entrance – Admissions; Policy 502.8 – Search and Seizure; Policy 507.8 – Student Special Health Services; Policy 603.1 – Basic Instruction Program; Policy 603.3 – Special Education; Policy 604.6 – Instruction at Post-Secondary Educational Institution; Policy 701.3 – Financial Records; Policy 705.1R1 – Suspension and Debarment of Vendors and Contractors Procedure; Policy 705.1R2 – Using Federal Funds in Procurement Contracts will be reviewed again next meeting for the second reading. Motion carried 7-0.
ADJOURNMENT: Piro moved, seconded by Larsen to adjourn. Motion carried 7-0 and the meeting was adjourned at 6:43 p.m.
Next Meeting: – January 11, 2021, at 6:00 p.m.
_________________________ _____________________________
Board President Board Secretary