HARLAN COMMUNITY SCHOOL DISTRICT BOARD MEETING
(For approval on 5-10-2021)
APRIL 12, 2021
The Board met for a regular meeting at 6:00 p.m. on Monday, April 12, 2021, held in the Media Center at Harlan Community High School. President Amy Rueschenberg presided with Board members Jessica Anderson, Al Hazelton, Joe Herzberg, Joni Larsen, and Seth Piro present. Monte Schechinger was absent.
Media: Bob Bjoin
PUBLIC FORUM: Brian James, Jeff Hastert, John Murtaugh, Angie Spangenberg, and Todd Bladt addressed the board during the public forum.
APPROVAL OF AGENDA: Larsen moved, seconded by Hazelton, to approve the agenda. Motion carried 6-0.
DISCUSSION ITEMS: The board discussed the city use of the water well located at Merrill Field, the use of ESSER funds for summer school, and Mr. Moser shared an administrator report.
ACTION ITEMS:
RESIGNATION OF PERSONNEL: Anderson moved, seconded by Herzberg to approve the resignation of Shelly Christensen as 2nd Grade Teacher and Building Instructional Leader; Brian James as MS Girls Track Coach, Troy Ransom as PT Night Custodian; Mindy Shaffer as MS Associate, HS Student Council Sponsor, and .5 MS Show Choir Sponsor; Thomas Kurtz as MS Special Olympics Sponsor; and Steve Daeges as Head Baseball Coach. Motion carried 6-0.
EMPLOYMENT OF PERSONNEL: Hazelton moved, seconded by Piro to approve the employment of Heath Stein as Head Baseball Coach and Lee Burchett as School Nurse/Health Occupations Teacher and HOSA Sponsor. Motion carried 6-0.
APPROVAL OF MASTER AGREEMENT AND ADDENDUM A: Piro moved, seconded by Anderson to approve the master agreement and addendum A which leaves the base salary unchanged at $33,178 but would provide for either vertical/step or horizontal/lane advancements. This equates to a .96% package increase. Motion carried 6-0.
APPROVAL OF ADMINISTRATOR AND DIRECTORS/COORDINATORS PAY INCREASE FOR 2021-2022: Herzberg moved, seconded by Larsen to approve a 1% package increase for the administrators, directors and coordinators. Motion carried 6-0.
APPROVAL OF SCHOOL-BASED INTERVENTIONISTS, TRANSPORTATION, 9/10 MONTH ASSOCIATES, FOOD SERVICE, AND 12 MONTH NON-CERTIFIED STAFF PAY INCREASE FOR 2021-2022: Hazelton moved, seconded by Larsen to approve a 2% package increase for School-Based Interventionists, Transportation, 9/10 month Associates, Food Service, and 12 month Non-Certified Staff. Motion carried 6-0.
APPROVAL OF RETENTION INCENTIVE STIPEND: Anderson moved, seconded by Herzberg to approve retention incentive stipend. Harlan Community School Board of Education recognizes that the pandemic has caused employees to be discerning about their future employment endeavors. The Board recognizes that offering a Retention Incentive Stipend is a tool that can be beneficial in retaining a quality and highly trained workforce that will allow us to most adequately implement the District’s continuous learning plans. A stipend of $750 will be paid out to all employees who meet the eligibility requirements that include completing employment for the 2020-21 year in good standing and return and complete the 2021-22 school year. The stipend will be prorated for employees who do not meet the full-time equivalency. Eligibility categories of employees include teachers, associates, food service, transportation, and all twelve month employees. Motion carried 6-0.
APPROVAL OF CHANGES TO THE AGREEMENT BETWEEN THE CITY OF HARLAN AND HCSD FOR THE USE AND UPKEEP OF THE JJ JENSEN PARK FACILITIES: Piro moved, seconded by Larsen to approve the changes to the agreement between the City of Harlan and HCSD for the use and upkeep of the JJ Jensen park facilities. The changes refer to water usage. Motion carried 6-0.
APPROVAL OF OPERATIONAL SHARING AGREEMENT WITH GREEN HILLS AEA (GHAEA) FOR SOCIAL WORKER FOR 2021-2022: Hazelton moved, seconded by Herzberg to approve the operational sharing agreement with GHAEA for Social Worker for 2021-2022. Motion carried 6-0.
APPROVAL OF AGREEMENT FOR LIBRARIAN SERVICES WITH GREEN HILLS AEA (GHAEA) FOR 2021-2022: Piro moved, seconded by Anderson to approve the agreement with GHAEA for librarian services for 2021-2022. Motion carried 6-0.
APPROVAL OF PURCHASING AGREEMENT WITH GREEN HILLS AEA (GHAEA) FOR 2021-2022: Herzberg moved, seconded by Larsen to approve the purchasing agreement with GHAEA for 2021-2022. Motion carried 6-0.
APPROVAL OF DISPOSITION OF OBSOLETE EQUIPMENT: Hazelton moved, seconded by Larsen to approve the disposition of obsolete equipment as presented. Motion carried 6-0.
APPROVAL OF TEACHING POSITION(S) WITH ESSER FUNDS: Anderson moved, seconded by Piro to approve the hiring math/reading interventionists at the elementary and middle school levels, not to exceed 2 FTE for 2021-2022. Motion carried 6-0.
APPROVAL OF CONSENT AGENDA: Larsen moved, seconded by Herzberg to approve the consent agenda as presented. This included the minutes from the previous board meetings, accounts payable for March and April, April General Fund (Operating Warrants), Trust Fund Warrants, Agency Fund Warrants, Physical Plant and Equipment Fund Warrants, and Financial Reports. The approved warrants are as follows:
|
OPERATING FUND |
||
|
AED SUPER STORE |
SUPPLIES |
368.08 |
|
AGRILAND FS INCORPORATED |
SUPPLIES |
22.93 |
|
AHLERS & COONEY, P.C. |
LEGAL SERVICES |
2,578.00 |
|
AMERICAN TIME & SIGNAL COMPANY |
REPAIRS |
1,316.96 |
|
BAXTER LUMBER AND HARDWARE |
SUPPLIES |
53.63 |
|
BOMGAARS |
SUPPLIES |
85.48 |
|
BORGMAN, JUSTINA |
PURCHASED SERVICES |
988.00 |
|
BROAD REACH |
SUPPLIES |
37.99 |
|
CAPITAL SANITARY SUPPLY |
SUPPLIES |
1,755.05 |
|
CARQUEST |
PARTS |
228.85 |
|
CARROLL CONTROL SYSTEMS INC. |
PURCHASED SERVICES |
200.00 |
|
CCP INDUSTRIES |
SUPPLIES |
935.20 |
|
CENTRAL IOWA DISTRIBUTING INC. |
SUPPLIES |
3,209.00 |
|
CHADWICK TOWING |
PURCHASED SERVICES |
120.00 |
|
CINTAS |
LAUNDRY |
111.80 |
|
CJ STORK PROPERTIES, LLC |
COVID FACILITY RENTAL |
750.00 |
|
COUNCIL BLUFFS COMMUNITY SCHOOL DISTRICT |
SPED BILLING |
3,624.32 |
|
CUMMINS SALES AND SERVICE |
REPAIRS |
2,856.04 |
|
DELTA DENTAL |
EMPLOYEE INSURANCE |
9,512.12 |
|
DEMCO |
SUPPLIES/MATERIALS |
111.10 |
|
EASTERN NEBRASKA HUMAN SERVICES |
SPED BILLING |
3,344.00 |
|
FARM SERVICE COOP |
FUEL |
7,778.09 |
|
FARMERS MUTUAL COOP TELEPHONE CO. |
TELEPHONE SERVICE |
3,795.50 |
|
GREATAMERICA FINANCIAL SERVICES |
COPIER LEASES |
1,585.00 |
|
GREEN HILLS AEA |
PURCHASED SERVICES |
3,855.00 |
|
HARLAN AUTO MART |
REPAIRS |
56.00 |
|
HARLAN COMMUNITY NUTRITION FUND |
SUPPLIES |
327.80 |
|
HARLAN MUNICIPAL UTILITIES |
UTILITIES |
26,453.95 |
|
HARLAN NEWSPAPERS |
SUPPLIES/LEGAL PUBLICATIONS |
444.11 |
|
HARRIS BANK P-CARD |
TRAVEL/SUPPLIES/POSTAGE |
5,565.60 |
|
HOME PRO VACUUM CENTERS |
EQUIPMENT |
984.92 |
|
IOWA HIGH SCHOOL MUSIC ASSOCIATION |
REGISTRATION |
125.00 |
|
IOWA SCHOOL FINANCE INFORMATION SYSTEMS |
BACKGROUND CHECKS |
186.00 |
|
KNOD |
ADVERTISING |
180.00 |
|
KROGER & SONS HAULING, LLC |
GARBAGE COLLECTION |
1,860.00 |
|
LEINEN CONSTRUCTION |
SUPPLIES |
11.00 |
|
LIFESCAPE - CHILDREN'S CARE |
SPED BILLING |
7,587.50 |
|
MADISON NATIONAL LIFE |
EMPLOYEE INSURANCE |
2,795.43 |
|
MATHESON TRI-GAS INC |
MATERIALS |
344.22 |
|
MEINERS PLUMBING AND HEATING |
PURCHASED SERVICES |
1,893.81 |
|
MONTGOMERY COUNTY MEMORIAL HOSPITAL |
REGISTRATION |
150.00 |
|
NAPA |
SUPPLIES |
297.19 |
|
OMAHA DOOR & WINDOW CO. |
REPAIRS |
1,975.00 |
|
OTICON, INC. |
SUPPLIES |
73.00 |
|
PERFORMANCE GRADING |
SUPPLIES |
1,205.00 |
|
PETERSEN MOTORS LLC |
REPAIRS |
6,149.22 |
|
PETSCHE PLUMBING & HEATING INC |
SUPPLIES/REPAIRS |
1,681.76 |
|
PITTS FAMILY & SPORTS CHIROPRATIC |
EMPLOYEE PHYSICALS |
475.00 |
|
ROGERS PEST CONTROL LLC |
PEST CONTROL |
212.00 |
|
RSM US LLP |
PURCHASED SERVICES |
1,300.00 |
|
SCHOOL HEALTH CORPORATION |
SUPPLIES |
141.40 |
|
SHIFFLER EQUIPMENT SALES, INC |
SUPPLIES |
412.58 |
|
SONDERMAN CLEANING SERVICE |
PURCHASED SERVICES |
85.00 |
|
STA-BILT CONSTRUCTION COMPANY |
SNOW REMOVAL |
4,330.00 |
|
STALZER, LANDON |
FUEL |
79.16 |
|
STONEWARE, INC |
SUPPLIES |
5,130.00 |
|
STUDER HARLAN DO IT BEST HARDWARE |
SUPPLIES |
286.46 |
|
TRUCK CENTER COMPANIES |
REPAIRS |
21,527.50 |
|
U.S. CELLULAR |
COVID PURCHASED SERVICES |
422.40 |
|
VERIZON WIRELESS |
TELEPHONE SERVICE |
530.75 |
|
VISUAL EDGE INC. DBA COUNSEL OFFICE |
COPIER LEASES |
1,283.46 |
|
W.W. GRAINGER, INC. |
SUPPLIES |
10,174.11 |
|
WELLMARK BLUE CROSS/BLUE SHIELD |
EMPLOYEE INSURANCE |
128,457.06 |
|
STUDENT ACTIVITY FUND |
||
|
ABRAHAM LINCOLN HIGH SCHOOL |
ENTRY FEES |
90.00 |
|
ADM COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
150.00 |
|
AMERICAN CANCER SOCIETY |
FUNDRAISING PAYMENT |
782.92 |
|
ATLANTIC BOTTLING CO. |
SUPPLIES |
(29.12) |
|
AUDUBON COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
200.00 |
|
AVERY BROTHERS SIGN COMPANY |
SUPPLIES |
43.00 |
|
BELT, RICHARD |
OFFICIATING |
190.00 |
|
BFG SUPPLY COMPANY |
SUPPLIES |
1,205.39 |
|
BSN SPORTS |
SUPPLIES |
5,864.00 |
|
CARROLL COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
275.00 |
|
DENISON COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
400.00 |
|
DOWLING CATHOLIC HIGH SCHOOL |
ENTRY FEES |
125.00 |
|
HARLAN NEWSPAPERS |
SUPPLIES/LEGAL PUBLICATIONS |
135.00 |
|
HARRIS BANK P-CARD |
TRAVEL/SUPPLIES/POSTAGE |
4,910.62 |
|
IOWA HIGH SCHOOL SOCCER COACHES ASSN. |
MEMBERSHIP |
40.00 |
|
IOWA HIGH SCHOOL SPEECH ASSOCIATION |
REGISTRATION |
44.00 |
|
ITSAVVY LLC |
EQUIPMENT |
3,900.00 |
|
JOSTENS INC. |
SUPPLIES |
4,816.23 |
|
K-MAC AWARDS |
MATERIALS/SERVICES |
155.59 |
|
KELLER, GARY |
PURCHASED SERVICES |
225.00 |
|
LANGUAGE TESTING INTERNATIONAL |
REGISTRATION |
70.00 |
|
LOGO'D UP LLC |
SUPPLIES |
722.66 |
|
MAIN STREET MARKET |
SUPPLIES |
945.00 |
|
PANORAMA COMMUNITY SCHOOL DISTRICT |
ENTRY FEES |
100.00 |
|
PHIPPS, AUSTIN |
PROM REFUND |
65.00 |
|
SCHOOL HEALTH CORPORATION |
SUPPLIES |
191.38 |
|
SERGEANT BLUFF-LUTON COMMUNITY SCHOOLS |
ENTRY FEES |
100.00 |
|
SHELBY COUNTY TRAP & SKEET LTD |
SUPPLIES |
10,985.39 |
|
SOUTHWEST DISTRICT FFA |
REGISTRATION |
200.00 |
|
UPTOWN SPORTING GOODS |
SUPPLIES |
67.84 |
|
YOUNG, GARY |
OFFICIATING |
160.00 |
|
ZANDER INK |
SUPPLIES |
4,879.50 |
|
CAPITAL FUNDS PROJECT |
||
|
CBP REPAIR |
PURCHASED SERVICES |
329.18 |
|
PHYSICAL PLANT & EQUIPMENT |
||
|
COMBUSTION CONTROL CO. |
PURCHASED SERVICES |
2,963.35 |
|
CONTROL SERVICES INC. |
PURCHASED SERVICES |
6,792.55 |
|
ELEVATE ROOFING |
PURCHASED SERVICES |
524.06 |
|
FRONTLINE TECHNOLOGIES GROUP, LLC |
SOFTWARE RENEWAL |
5,259.32 |
|
GETZSCHMAN HEATING, LLC |
PURCHASED SERVICES |
1,349.00 |
|
INTERFACE AMERICAS, INC |
CARPET |
14,014.52 |
|
ITSAVVY LLC |
PURCHASED SERVICES |
769.00 |
|
RIEMANN MUSIC, INC. |
REPAIRS |
385.02 |
|
VETTER EQUIPMENT CO. |
EQUIPMENT |
4,284.88 |
|
SCHOOL NUTRITION FUND |
||
|
ATLANTIC BOTTLING CO. |
SUPPLIES |
274.16 |
|
EARTHGRAINS COMPANY |
SUPPLIES |
1,893.78 |
|
FARMERS MUTUAL COOP TELEPHONE CO. |
TELEPHONE SERVICE |
31.27 |
|
HARRIS BANK P-CARD |
TRAVEL/SUPPLIES/POSTAGE |
47.42 |
|
HARRIS SCHOOL SOLUTIONS |
SOFTWARE RENEWAL |
5,437.09 |
|
HILAND DAIRY |
SUPPLIES |
10,474.54 |
|
HOBART |
REPAIRS |
298.03 |
|
KRUSE REFRIGERATION & ELECTRIC |
PURCHASED SERVICES |
165.00 |
|
MARTIN BROS. DISTRIBUTING CO. |
SUPPLIES |
44,279.51 |
|
RAPIDS |
SUPPLIES |
392.52 |
POLICY REVIEW – SECOND/FINAL READING: Hazelton moved, seconded by Anderson to approve the second and final reading of Policy 505.5 – Graduation Requirements and Policy 713 – Electronic Records and Signatures. Motion carried 6-0.
POLICY REVIEW– FIRST READING: Hazelton moved, seconded by Herzberg to approve the first reading of Policy 401.13 – Staff Technology Use/Social Networking; Policy 401.13R1 – Staff Technology Use/Social Networking Regulation – DELETE; Policy 401.12 – Employee Use of Cell Phones; and Policy 401.12R1 – Employee Use of Cell Phones Administrative Regulation. Motion carried 6-0.
ADJOURNMENT: Piro moved, seconded by Anderson to adjourn. Motion carried 6-0 and the meeting was adjourned at 7:24 p.m.
Next Meeting: – May 10, 2021 at 6:00 p.m. – Regular Meeting
_________________________ _____________________________
Board President Board Secretary
