Board Meeting Agenda - 2021.05.10

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS – PUBLIC HEARING

MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL

May 10, 2021

6:00 p.m.

AGENDA

1. Call meeting to order and determination of a quorum.
    
2. Approve the Agenda 
    
3. Public Hearing to Amend the 2020-2021 Budget
    
4. Comments from the Public
    
5. Adjourn

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING

MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL

May 10, 2021

Upon Adjournment of the Public Hearing

Finance: Hazelton and Schechinger    

AGENDA     

1. Call meeting to order and determination of a quorum
    
2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

3. Approve the Agenda
    
4. Approval of Amendment to the 2020-2021 Budget
    
5. Discussion Items
   1. School Board Appreciation Month
   2. Superintendent Report
      1. School Day
      2. Teacher Handbook
      3. Retiree Reception
          
6. Action Items:
    
   1. Resignation of Personnel:
      1. Kelsey Sheets Schechinger – Kindergarten Teacher
      2. Willie Baughman – HS Math Teacher, Head Volleyball Coach, MS Girls Basketball Coach, and Girls Golf Coach
      3. Ryan Meyer – MS Band Teacher and MS/HS Jazz Band
      4. Devin Yeoman – HS Science Teacher
      5. Cheryl Andersen – Kindergarten Teacher
      6. Anne Kintner - .65 Elementary Art Teacher
      7. Mike Davis – MS Art Teacher
      8. Jeff Hastert – MS Boys Track Coach
      9. Holly Borkowski – TLC Building Instructional Leader
      10. Tom Stessman – District Maintenance
      11. Su Buschkamp – MS Food Service
      12. Holly Heronimus – MS Special Education Associate
      13. Jim Fleshman – Elementary Special Education Associate
           
   2. Employment of Personnel:
      1. Josie Esser – 3^rd Grade Teacher
      2. Angela Breyfogle – 2^nd Grade Teacher
      3. Alison McElroy – Preschool Teacher
      4. Dillon Stane – HS Science Teacher
      5. Jeff Hastert – Freshman Baseball
      6. Other
          
   3. Amended Personnel Contracts
       
   4. Approval of Control Services Maintenance Agreement
       
7. 5. Approval of Bus Bids
       
8. 6. Approval of SAN Technology Purchase
       
9. 7. Approval of 2020-2021 Harlan Community High School Graduates
       
10. 8. Approval of Audit Bids
        
11. 9.  Approval of Out of State Music Trip
        
12. Consent Agenda

1. Minutes

                    1. April 12, 2021 – Regular Meeting

     2. Accounts Payable

                    1. April and May Pre-Paid Warrants

                    2. May General Fund (Operating Warrants)

                    3. Student Activity Fund Warrants

                    4. Trust Fund Warrants

                    5. Agency Fund Warrants

                    6. Physical Plant and Equipment Fund Warrants

3. Financial Reports

8. Policy Review
   1. Policy Review – First Reading
      1. Policy 701.2 Transfer of Funds
      2. Policy 701.3 Financial Records
      3. Policy 702 Cash in Buildings
      4. Policy 704.1 Local – State – Federal – Miscellaneous Revenue
      5. Policy 704.6 Online Fundraising Campaigns – Crowdfunding
      6. Policy 706.2 Payroll Deductions
      7. Policy 707.4 Audit
      8. Policy 707.5R1 – Internal Controls Procedure
      9. Policy 801.4 Site Acquisition
      10. Policy 803.1 Disposition of Obsolete Equipment
      11. 904.1 Transporting Students in Private Vehicles
      12. Policy 905.2 Tobacco/Nicotine-Free Environment
           
1. Policy Review
   1. Policy Review – Second/Final Reading
      1. Policy 401.13 Staff Technology Use/Social Networking
      2. Policy 401.13R1 Staff Technology Use/Social Networking Regulation – DELETE
      3. Policy 401.12 Employee Use of Cell Phones
      4. Policy 401.12R1 Employee Use of Cell Phones Administrative Regulation
          
2. Closed Session for Superintendent Evaluation - Closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a) and to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual's reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i).

Motion:         I move that the Board go into closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a) and to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual's reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i).
 

11. Adjournment