Board Agenda - 2021.06.14

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS – REGULAR MEETING

MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL

June 14, 2021

6:00 p.m.

 

Finance: Herzberg and Piro    

                                                                

AGENDA     

  1. Call meeting to order and determination of a quorum
     
  2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes per individual or such time limit to not exceed 45 minutes total public participation time.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

  1. Approve the Agenda
     
  2. Discussion Items
      1. Administrator Report
        1. Scott Frohlich – HS Principal
      2. MS/HS MTSS Plans
      3. Superintendent Report
         
  3. Action Items:
     
    1. Resignation of Personnel:
      1. Doug Renkly – Head Girls Track Coach
      2. Todd Bladt – Assistant Girls Track Coach
      3. Katie Arentson – MS Assistant Volleyball Coach
      4. Chad Bruns – HS Boys Tennis Coach
      5. Rose Smith – Elementary School Food Service
      6. Matt Hoch – HS Science Teacher, Assistant Football Coach, Assistant Wrestling Coach
      7. Kelli Klaassen – Director of Human Resources/Board Secretary
      8. Emily Sonderman – 2nd Grade Teacher
         
    2. Approval of Professional Schedule
       
    3. Employment of Personnel:
      1. Dillon Stane – Head Boys Tennis
      2. Elle Kloewer – Head Volleyball Coach
      3. Josie Esser – HS Assistant Volleyball Coach
      4. Jacie White – Freshman Volleyball Coach and MS Girls Basketball Coach
      5. Bill Kearney – HS Head Jazz Band Sponsor
      6. Matthew Polson – MS Jazz Band Sponsor
      7. Jennifer McDowell – Elementary Special Education Associate
      8. Susan Wedemeyer – MS Art/Exploratory Teacher
      9. Ronda Griffith - .6 MS Interventionist Teacher
      10. James Shughart – HS Science Teacher
      11. Michael Dahir – District Head of Maintenance
      12. Jessica Kitt – 2nd Grade Teacher
      13. Other
         
    4. Approval of Amended Contracts
       
    5. Approval of Student/Guardian Handbooks – High School, Middle School, Elementary School
       
    6. Approval of Teacher Handbook
       
    7. Approval of Support Staff Handbook
       
    1. Approval of Mobile Computing Handbook
       
    1. Approval of Coaches and Sponsors Handbook
       
    2. Approval for Disposal of Balcony Bleachers
       
    3. Approval of Resolution for Adopting the Harrison and Shelby County Joint Multi-Jurisdictional Hazard Mitigation Plan for the Harlan Community School District
       
    4.  Approval of Resolution for Transfer of Funds for Athletic Equipment
       
    5.  Approval of Purchase of Radio System
       
    6.  Approval of Resolution for Lage Loan
       
    7.  Approval of Food Service Bids
       
  6. Consent Agenda

1. Minutes

                    1. May 10, 2021 – Regular Meeting

                    2. May 14, 2021 – Special Meeting

     2. Accounts Payable

                    1. May and June Pre-Paid Warrants

                    2. June General Fund (Operating Warrants)

                    3. Student Activity Fund Warrants

                    4. Trust Fund Warrants

                    5. Agency Fund Warrants

                    6. Physical Plant and Equipment Fund Warrants

3. Financial Reports

4. Approved Open Enrollment Out Application with Good Cause
 

  1. Policy Review
    1. Policy Review – Second/Final Reading
      1. Policy 701.2 Transfer of Funds
      2. Policy 701.3 Financial Records
      3. Policy 702 Cash in Buildings
      4. Policy 704.1 Local – State – Federal – Miscellaneous Revenue
      5. Policy 704.6 Online Fundraising Campaigns – Crowdfunding
      6. Policy 706.2 Payroll Deductions
      7. Policy 707.4 Audit
      8. Policy 707.5R1 – Internal Controls Procedure
      9. Policy 801.4 Site Acquisition
      10. Policy 803.1 Disposition of Obsolete Equipment
      11. 904.1 Transporting Students in Private Vehicles
      12. Policy 905.2 Tobacco/Nicotine-Free Environment
         
  2. Closed Session - Closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a).

Motion:         I move that the Board go into closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a).

  1. Closed Session - Closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a). 

Motion:         I move that the Board go into closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a).

  1. Closed Session - Closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a).

Motion:         I move that the Board go into closed session to review or discuss records which are required or authorized by state or federal law to be kept confidential pursuant to Iowa Code section 21.5(1)(a).

  1. Action on Late Filed Open Enrollment Applications
  1. Adjournment