HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING

BOARD ROOM - HARLAN COMMUNITY HIGH SCHOOL

March 2, 2020

                                                                  4:00 p.m.                                                                       

AGENDA     

 

1. Call meeting to order and determination of a quorum
    
2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

3. Approve the Agenda
    
4. Presentations
    
5. Discussion Items
   1. Administrator Report
      1. Jeff Moser – Primary and Intermediate Building Principal       
   2. Superintendent Update on Staffing
   3. Draft Calendar
   4. Scheduling the Budget Hearing
       
6. Action Items:
   1. Resignation of Personnel
      1. Nicole Holst – Kindergarten Teacher
      2. Tricia Spangenberg - MS Assistant Girls Track Coach
      3. Nancy Barnum – HS Food Service
          
7. 2. Employment of Personnel
      1. Todd Bladt – Head Football Coach
      2. Jeff Fah – MS Boys Track
      3. Eleisa Preston – MS Assistant GirlsTrack Coach
8. Consent Agenda
   1. Non-Personnel Contract
      1. Special Education Contract with Alpha School
          
9. Policy Review
   1. Policy Review/Approval – First Reading/Final Review

Policy 407.1 – Licensed Employee Resignation

Policy 407.2 – Licensed Employee Contract Release

Policy 407.4 – Licensed Employee Suspension

Policy 407.5 – Licensed Employee Reduction in Force

Policy 407.6 – Licensed Employee Early Retirement - Delete

Policy 408.1 - Licensed Employee Professional Development

Policy 408.2 – Licensed Employee Publication or Creation of Materials

Policy 409.1 – Licensed Employee Vacation – Holidays – Personal Leave

Policy 409.2 – Licensed Employee Personal Illness Leave

Policy 409.3 – Licensed Employee Family and Medical Leave

Policy 409.3E1 – Licensed Employee Family and Medical Leave Notice to Employees

Policy 409.3E2 – Licensed Employee Family and Medical Leave Request Form

Policy 409.3R1 – Licensed Employee Family and Medical Leave Regulation

Policy 409.3R2 Licensed Employee Family and Medical Leave Definitions

Policy 409.4 – Licensed Employee Bereavement Leave

Policy 409.5 – Licensed Employee Political Leave

Policy 409.5 – Licensed Employee Political Leave

Policy 409.6 – Licensed Employee Jury Duty Leave

Policy 409.7 – Licensed Employee Military Service Leave

Policy 409.8 – Licensed Employee Unpaid Leave

Policy 410.1 – Substitute Teachers

Policy 410.2 – Summer School Licensed Employees

Policy 410.4 – Education Associate

Policy 411.1 – Classified Employee Defined

Policy 411.2 – Classified Employee Qualifications, Recruitment, Selection

Policy 411.4 – Classified Employee Licensing/Certification

Policy 411.5 – Classified Employee Assignment

Policy 411.6 – Classified Employee Transfers

Policy 411.7 – Classified Employee Evaluation

Policy 412.1 – Classified Employee Compensation

Policy 412.2 – Classified Employee Wage and Overtime Compensation

Policy 413.1 – Classified Employee Resignation

Policy 413.3 – Classified Employee Suspension

Policy 413.4 – Classified Employee Dismissal

Policy 413.5 – Classified Employee Reduction in Force

Policy 414.1 – Classified Employee Vacations – Holidays – Personal Leave

Policy 414.2 – Classified Employee Personal Illness Leave

Policy 414.3 – Classified Employee Family and Medical Leave

Policy 414.3E1 – Classified Employee Family and Medical Leave Notice to Employees

Policy 414.3E2 – Classified Employee Family and Medical Leave

Policy 414.3R1 – Classified Employee Family and Medical Leave Regulation

Policy 414.3R2 – Classified Employee Family and Medical Leave Definitions

Policy 414.4 – Classified Employee Bereavement Leave

Policy 414.5 – Classified Employee Political Leave

Policy 414.6 – Classified Employee Jury Duty Leave

Policy 414.7 – Classified Employee Military Service Leave

Policy 414.8 – Classified Employee Unpaid Leave

Policy 414.9 – Classified Employee Professional Purposes Leave

2. Policy Review/Approval – Second/Final Reading

          Policy 507.9 – Wellness Policy

          Policy 507.9R1 – Wellness Regulation

1. Upcoming Events and Community Updates
   1. 1. Community Engagement Date – Monday, March 9^th at 7:00 p.m. the back-up date is Tuesday, March 17^th at 7:00 p.m.
          
2. Adjournment

HARLAN COMMUNITY SCHOOL DISTRICT 

BOARD OF DIRECTORS - BOARD WORKSHOP/COMMUNITY ENGAGEMENT EVENT 

GYM - HARLAN COMMUNITY HIGH SCHOOL 

March 9, 2020 

6:00 p.m.

                 

This is a Board of Education Workshop/Event and let this serve as notice that there will be a quorum of the board together at this time.  No action will be taken, Board discussion only will occur during this meeting.

Board Workshop/Community Engagement Agenda—March 9, 2020

    6:00 p.m.                 MS/HS Facility Tour (optional) – Meet in from of HS gym

    6:45 p.m.                 Registration

    7:00 p.m.                Setting the Stage and Introductions – Lynn Johnson/Dick Christie

                                                Introductions & Ice Breaker

                                                Respond to Four Focus Questions

                                                Conclusion

   

           

 

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING

BOARD ROOM - HARLAN COMMUNITY HIGH SCHOOL

March 16, 2020

5:30 p.m.      

                                                              Finance: Devlin-Lawler and Larsen
                                                           

AGENDA     

1. Call meeting to order and determination of a quorum
    
2. Approval of Secretary Pro-Tem
    
3. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

4. Approve the Agenda
    
5. Presentations
    
6. Discussion Items
   1. COVID–19
   2. Draft Budget Information
   3. Review Superintendent Evaluation Instrument
   4. Superintendent Updates
      1. Teacher Negotiations
      2. Food Service Administrative Review Summary
      3. Staff Updates
          
7. Action Items:
   1. Resignation of Personnel
      1. Mallory Meyer – Superintendent Office Manager, Payroll Administrator, and Assistant School Business Manager
      2. Rebecca Mahoney – HS Guidance Office Associate and State Reporting
      3. Richard Finken – HS Custodian
          
8. 2. Employment of Personnel
      1. Thomas Kurtz – MS Boys Assistant Track Coach
      2. Mindy Shaffer and Landon Stalzer – Co-MS Show Choir Sponsors
          
   3. Shared Swimming Agreements for 2020-2021
       
9. 4. Open Enrollment Request
       
10. Consent Agenda

1. Minutes

                    1. February 17, 2020 – Regular Meeting

                    2. March 2, 2020 – Regular Meeting

     2. Accounts Payable

                    1. February and March Pre-Paid Warrants

                    2. March General Fund (Operating Warrants)

                    3. Student Activity Fund Warrants

                    4. Trust Fund Warrants

                    5. Agency Fund Warrants

                    6. Physical Plant and Equipment Fund Warrants

          3. Financial Reports

1. Policy Review
   1. Policy Review/Approval – Second/Final Reading

Policy 407.1 – Licensed Employee Resignation

Policy 407.4 – Licensed Employee Suspension

Policy 407.5 – Licensed Employee Reduction in Force

Policy 407.6 – Licensed Employee Early Retirement - Delete

Policy 408.1 - Licensed Employee Professional Development

Policy 408.2 – Licensed Employee Publication or Creation of Materials

Policy 409.1 – Licensed Employee Vacation – Holidays – Personal Leave

Policy 409.2 – Licensed Employee Personal Illness Leave

Policy 409.3 – Licensed Employee Family and Medical Leave

Policy 409.3E1 – Licensed Employee Family and Medical Leave Notice to Employees

Policy 409.3E2 – Licensed Employee Family and Medical Leave Request Form

Policy 409.3R1 – Licensed Employee Family and Medical Leave Regulation

Policy 409.3R2 Licensed Employee Family and Medical Leave Definitions

Policy 409.4 – Licensed Employee Bereavement Leave

Policy 409.5 – Licensed Employee Political Leave

Policy 409.6 – Licensed Employee Jury Duty Leave

Policy 409.7 – Licensed Employee Military Service Leave

Policy 409.8 – Licensed Employee Unpaid Leave

Policy 410.1 – Substitute Teachers

Policy 410.2 – Summer School Licensed Employees

Policy 411.1 – Classified Employee Defined

Policy 411.2 – Classified Employee Qualifications, Recruitment, Selection

Policy 411.4 – Classified Employee Licensing/Certification

Policy 411.5 – Classified Employee Assignment

Policy 411.6 – Classified Employee Transfers

Policy 411.7 – Classified Employee Evaluation

Policy 412.1 – Classified Employee Compensation

Policy 412.2 – Classified Employee Wage and Overtime Compensation

Policy 413.1 – Classified Employee Resignation

Policy 413.3 – Classified Employee Suspension

Policy 413.4 – Classified Employee Dismissal

Policy 413.5 – Classified Employee Reduction in Force

Policy 414.1 – Classified Employee Vacations – Holidays – Personal Leave

Policy 414.2 – Classified Employee Personal Illness Leave

Policy 414.3 – Classified Employee Family and Medical Leave

Policy 414.3E1 – Classified Employee Family and Medical Leave Notice to Employees

Policy 414.3E2 – Classified Employee Family and Medical Leave

Policy 414.3R1 – Classified Employee Family and Medical Leave Regulation

Policy 414.3R2 – Classified Employee Family and Medical Leave Definitions

Policy 414.4 – Classified Employee Bereavement Leave

Policy 414.5 – Classified Employee Political Leave

Policy 414.6 – Classified Employee Jury Duty Leave

Policy 414.7 – Classified Employee Military Service Leave

Policy 414.8 – Classified Employee Unpaid Leave

Policy 414.9 – Classified Employee Professional Purposes Leave

10. Upcoming Events and Community Updates
    1. 1. Budget Hearing and Special Meeting – March 30, 2020
       2. Update on Community Engagement Event
           
11. Adjournment

                                 

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - SPECIAL MEETING

ELECTRONIC MEETING
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March 30, 2020

5:30 p.m.                                                                       

AGENDA     

 

1. Call meeting to order and determination of a quorum
    
2. Approve the Agenda
    
3. Discussion Items
   1. Providing equitable learning opportunities
   2. Providing essential services during closures
       
4. Action Items:
   1. Resolution for Pandemic Response and Emergency Suspension of Policy
       
5. Adjournment

 

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS – BUDGET HEARING

ELECTRONIC MEETING

HOSTED IN THE BOARD ROOM - HARLAN COMMUNITY HIGH SCHOOL

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April 6, 2020

 

5:30 p.m.      

                                                                

AGENDA     

 

1. Call meeting to order and determination of a quorum
    
2. Approve the Agenda
    
3. Presentation of the 2020 – 2021 Budget
    
4. Comments from the Public
    
5. Adjourn
   ---------------------------------------------------------------------------------------------------------

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING

ELECTRONIC MEETING

HOSTED IN THE BOARD ROOM - HARLAN COMMUNITY HIGH SCHOOL

 

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April 6, 2020

 

Upon Adjournment of Budget Hearing

                                                                

AGENDA     

 

6. Call meeting to order and determination of a quorum
    
7. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

8. Approve the Agenda
    
9. Presentations
    
10. Discussion Items
    1. COVID-19 Update
    2. Special Board Meeting
    3. Quarterly Review of Annual Board Priorities
    4. Superintendent Self-Evaluation
    5. Administrator Report
       1. Bill Mueller – Middle School Principal
       2. Scott Frohlich – High School Principal
           
11. Action Items:
    1. Resignation of Personnel
       1. Heath Stein – MS/HS PE Teacher; MS Boys Basketball Coach, MS Boys Football Coach

 

1. 2. Employment of Personnel
      1. Elle Kloewer – 4^th Grade Teacher
      2. Tracy Petersen – HS Guidance and Data Associate
          
2. 3. Approve the 2020-2021 Budget
       
3. 4. Approval of Budget Guarantee Resolution

RESOLVED, that the Board of Directors of Harlan Community School District, will levy property taxes for fiscal year 2020-2021 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.

1. 5. Approval of Drivers Education contract with Drive Safely, LLC
       
2. 6. Adoption of the Iowa Department of Education’s option of Voluntary Educational Enrichment Opportunities to include contact with district teachers as practical for the duration identified in the Governor’s State of Public Health Emergency declaration
       
3. 7. Approval of Addendum to Resolution for Pandemic  Response and Emergency Suspension of Policy

 

50. Policy Review
    1. Policy Review/Approval – First Reading/Final Review

Policy 500 – Objectives for Equal Educational Opportunities for Students

Policy 501.1 – Resident Students

Policy 501.2 – Nonresident Students

Policy 501.3 – Compulsory Attendance

Policy 501.4 – Entrance – Admissions

Policy 501.6 – Student Transfers In

Policy 501.7 – Student Transfers Out or Withdrawals

Policy 501.9 – Student Absences – Excused

Policy 501.10 – Truancy – Unexcused Absences

Policy 501.11 – Student Release During School Hours

Policy 501.13 – Students of Legal Age

Policy 501.14 – Open Enrollment Transfers – Procedures as a Sending District

Policy 501.15 – Open Enrollment Transfers – Procedures as a Receiving District

Policy 501.16 – Homeless Children and Youth

Policy 502.1 – Student Appearance

Policy 502.2 – Care of School Property/Vandalism

Policy 502.4 – Student Complaints and Grievances

Policy 502.5 – Student Lockers

Policy 502.6 – Weapons

Policy 502.7 – Smoking – Drinking – Drugs

Policy 502.8 – Search and Seizure

Policy 502.8R1 – Search and Seizure Regulation

Policy 502.9 – Interview of Students by Outside Agencies

Policy 502.11 – Systems Monitoring

Policy 503.1 – Student Conduct

Policy 503.1R1 – Student Suspension

Policy 503.2 – Expulsion

Policy 503.3 – Fines-Fees-Charges

Policy 503.3E1 – Standard Fee Waiver Application

Policy 503.3R1 – Student Fee Waiver and Reduction Procedures

Policy 503.4 – Good Conduct Rule

Policy 503.5 – Corporal Punishment

1000. Upcoming Events and Community Updates

 

14. Adjournment

 

 

 

 

 

 

 

 

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - SPECIAL MEETING

ELECTRONIC MEETING
HOSTED IN THE BOARD ROOM – HARLAN COMMUNITY HIGH SCHOOL
 

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April 9, 2020

 

5:30 p.m.      

                                                                

AGENDA     

1. Call meeting to order and determination of a quorum
    
2. Approve the Agenda
    
3. Action Items:
   1. Approve the 2020-2021 Tentative Agreement with the HEA
       
4. 2. Approval of Employment
      1. Ashley Darling – District Administrative Assistant
          
5. Adjournment

 

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

 

BOARD OF DIRECTORS - REGULAR MEETING

ELECTRONIC MEETING

HOSTED IN THE BOARD ROOM - HARLAN COMMUNITY HIGH SCHOOL

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April 20, 2020

5:30 p.m.      

                                                            Finance: Rueschenberg and Schechinger                                                           

AGENDA     

 

1. Call meeting to order and determination of a quorum
2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

3. Approve the Agenda
4. Presentations
5. Discussion Items
   1. 2020-21 School Calendar
6. Action Items:
   1. Approval of Operational Sharing Agreement with Green Hills AEA (GHAEA) for Social Worker for 2020-2021
       
   2. Approval of Agreement for Librarian Services with Green Hills AEA (GHAEA) for 2020-2021
       
   3. Approval of Purchasing Agreement with Green Hills AEA (GHAEA) for 2020-2021
       
   4. Approval of Administrators and Directors Pay Increase for 2020-2021
       
   5. Approval of School-Based Interventionists, Transportation, 9/10 Month Associates, Food Service, and 12 Month Non-Certified Support Staff Pay Increase for 2020-2021
       
   6. Approval of Contract for Transportation Coordinator/Mechanic for 2020-2021
       
   7. Approval of Professional Schedule Addition of Assistant Bowling Coach
7. 8. Approval of Resolution regarding Pandemic Response Reflecting Extension of School Closure, Continuous Learning Guidance, and Staff Pay
8. Consent Agenda

1. Minutes

                    1. March 16, 2020 – Regular Meeting

                    2. March 30, 2020 – Special Meeting

                    3. April 6, 2020 – Budget Hearing and Regular Meeting

                    4. April 9, 2020 – Special Meeting

     2. Accounts Payable

                    1. March and April Pre-Paid Warrants

                    2. April General Fund (Operating Warrants)

                    3. Student Activity Fund Warrants

                    4. Trust Fund Warrants

                    5. Agency Fund Warrants

                    6. Physical Plant and Equipment Fund Warrants

     3. Financial Reports

8. Policy Review
   1. Policy Review/Approval – Second/Final Reading

Policy 501.1 – Resident Students

Policy 501.2 – Nonresident Students

Policy 501.3 – Compulsory Attendance

Policy 501.4 – Entrance – Admissions

Policy 501.6 – Student Transfers In

Policy 501.7 – Student Transfers Out or Withdrawals

Policy 501.9 – Student Absences – Excused

Policy 501.11 – Student Release During School Hours

Policy 501.13 – Students of Legal Age

Policy 501.14 – Open Enrollment Transfers – Procedures as a Sending District

Policy 501.15 – Open Enrollment Transfers – Procedures as a Receiving District

Policy 501.16 – Homeless Children and Youth

Policy 502.2 – Care of School Property/Vandalism

Policy 502.4 – Student Complaints and Grievances

Policy 502.8 – Search and Seizure

Policy 502.8R1 – Search and Seizure Regulation

Policy 502.9 – Interview of Students by Outside Agencies

Policy 502.11 – Systems Monitoring

Policy 503.1 – Student Conduct

Policy 503.1R1 – Student Suspension

Policy 503.3E1 – Standard Fee Waiver Application

Policy 503.3R1 – Student Fee Waiver and Reduction Procedures

Policy 503.4 – Good Conduct Rule

1. Adjournment

 

 

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS – PUBLIC HEARING

ELECTRONIC MEETING

HOSTED IN THE BOARD ROOM - HARLAN COMMUNITY HIGH SCHOOL
 

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May 4, 2020

 

5:30 p.m.      

                                                                

AGENDA     

 

1. Call meeting to order and determination of a quorum
    
2. Approve the Agenda
    
3. Presentation of the 2020 – 2021 School Calendar
    
4. Comments from the Public
    
5. Adjourn

 

 

 

 

 

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING

ELECTRONIC MEETING

HOSTED IN THE BOARD ROOM - HARLAN COMMUNITY HIGH SCHOOL
 

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May 4, 2020

 

Upon Adjournment of Public Hearing

                                                                

AGENDA     

 

6. Call meeting to order and determination of a quorum
    
7. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

8. Approve the Agenda
    
9. Presentations
    
10. Discussion Items
    1. Second Board Meeting Date
    2. Plans for Senior Activities
    3. Current Year End/19-20 Calendar
    4. Payment Schedule for 9/10 Month Non-Exempt Employees
    5. Administrator Report
       1. Jeff Moser – Primary and Intermediate School Principal
           
11. Action Items:
    1. Resignation of Personnel
       1. Tricia Spangenberg – 1^st Grade Teacher and Assistant Volleyball Coach
       2. Brenda Buman – Best Buddies Sponsor
       3. Katie Malone – K-5 Special Education Teacher
           
12. 2. Employment of Personnel
       1. Elle Kloewer – HS Assistant Volleyball Coach
       2. Dean Mosher – Elementary PE Teacher
           
13. 3. Approve the 2020-2021 Calendar
        
14. 4. Approval of Car Bids
        
    5. Approval of MOU with Shelby County Agricultural Extension District
50. Policy Review
    1. Policy Review/Approval – First Reading/Final Review

Policy 504.1 – Student Government

Policy 504.2 – Student Organizations

Policy 504.3 – Student Publications

Policy 504.3R1 – Student Publications Code

Policy 504.4 – Student Performances

Policy 504.5 – Student Fund Raising

Policy 504.6 – Student Activity Program

Policy 505.1 – Student Progress Reports and Conferences

Policy 505.2 – Student Promotion – Retention – Acceleration

Policy 505.3 – Student Honors and Awards

Policy 505.4 – Testing Program

Policy 505.5 – Graduation Requirements

Policy 505.6 – Early Graduation

Policy 505.7 – Commencement

Policy 505.8 – Parent and Family Engagement District-Wide Policy

Policy 505.8R1 – Parent and Family Engagement Building – Level Regulation

Policy 506.1 – Education Records Access

Policy 506.1E1 – Request of Nonparent for Examination or Copies or Education Records

Policy 506.1E2 – Authorization for Release of Education Records

Policy 506.1E3 – Request for Hearing on Correction of Education Records

Policy 506.1E4 – Request for Examination of Education Records

Policy 506.1E5 – Notification of Transfer of Education Records

Policy 506.1E6 – Letter to Parent Regarding Receipt of a Subpoena

Policy 506.1E7 – Juvenile Justice Agency Information Sharing Agreement

Policy 506.1E8 – Annual Notice

Policy 506.1R1 – Use of Education Records Request

Policy 506.2 – Student Directory Information

Policy 506.2E1 – Authorization for Releasing Student Director Information

Policy 506.2R1 – Use of Directory Information

Policy 506.3 – Student Photographs

Policy 506.4 – Student Library Circulation Records

Policy 507.1 – Student Heath and Immunization Certificates

Policy 507.2 – Administration of Medication to Students

Policy 507.2E1 – Authorization Asthma or Airway Constricting Medication Self-Administration Consent Form

Policy 507.2E2 – Parental Authorization and Release Form for the Administration of Prescription Medication to Students

Policy 507.3 – Communicable Diseases – Students

Policy 507.4 – Student Illness or Injury at School

Policy 507.5 – Emergency Plans and Drill

Policy 507.6 – Student Insurance

Policy 507.7 – Custody and Parental Rights

Policy 507.8 – Student Special Health Services

Policy 507.8R1 – Special Health Services

Policy 508.1 – Class or Student Group Gifts

Policy 508.2 – Open Night

1000. Closed session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual's reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i).

Motion:    I move that the Board go into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the affected individual's reputation and that individual requests a closed session, all pursuant to Iowa Code section 21.5(1)(i).

 

14. Re-enter Open Session
     
15. Adjournment

 

 

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

 

BOARD OF DIRECTORS – PUBLIC HEARING

 

ELECTRONIC MEETING

HOSTED IN THE BOARD ROOM - HARLAN COMMUNITY HIGH SCHOOL

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May 18, 2020

5:30 p.m.      

                                                                

AGENDA     

 

1. Call meeting to order and determination of a quorum
2. Approve the Agenda
3. Public Hearing to Amend the 2019-2020 Budget
4. Comments from the Public
5. Adjourn

 

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING
ELECTRONIC MEETING

HOSTED IN THE BOARD ROOM - HARLAN COMMUNITY HIGH SCHOOL

Join Zoom Meeting
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Meeting ID: 854 9217 7156
Password: 2w9Qz0

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Meeting ID: 854 9217 7156
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May 18, 2020

Upon Adjournment of the Public Hearing

                                                            Finance: Piro and Anderson
                                                           

AGENDA     

 

6. Call meeting to order and determination of a quorum
    
7. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

8. Approve the Agenda
9. Presentations
10. Discussion Items
    1. Update on Return to Learn and Reopening Guidance
    2. Update on CARES School Emergency Relief Funds
    3. Staffing Update
    4. Schedule of Board Meetings
11. Action Items:
    1. Resignation of Personnel:
       1. Carmen Rasmussen – Elementary Food Service
           
    2. Employment of Personnel:
       1. Cara Ferry – 1^st Grade Teacher
       2. Dean Mosher – MS Boys Basketball Coach
       3. Whitney Hillgartner – HS Asst Girls Track Coach
       4. Jami Andersen – Head Bowling Coach
       5. Sam Brummer – HS Girls Basketball Asst Coach
           
12. 3. Approval of 2019-2020 Harlan Community High School Graduates
        
    4. Approval of Amendment to 2019-2020 Budget
        
    5. Approval of Bus Bids
        
    6. Approval of the Purchase of Staff Laptops
        
    7. Approval of the Purchase of Student Laptops (4 year lease purchase)
50. Consent Agenda

1. Minutes

                    1. April 20, 2020 – Regular Meeting

                    2. May 4, 2020 – Regular Meeting

     2. Accounts Payable

                    1. April and May Pre-Paid Warrants

                    2. May General Fund (Operating Warrants)

                    3. Student Activity Fund Warrants

                    4. Trust Fund Warrants

                    5. Agency Fund Warrants

                    6. Physical Plant and Equipment Fund Warrants

     3. Financial Reports

     4. Non-personnel Contracts

1. 2020-21 Consortium Agreement to Jointly Administer an Instructional Program at Children’s Square and Heartland Family Service located within Council Bluffs Community School District

1000. Policy Review

1. Policy Review/Approval – Second/Final Reading

Policy 504.1 – Student Government

Policy 504.2 – Student Organizations

Policy 504.3R1 – Student Publications Code

Policy 504.4 – Student Performances

Policy 504.5 – Student Fund Raising

Policy 505.1 – Student Progress Reports and Conferences

Policy 505.2 – Student Promotion – Retention – Acceleration

Policy 505.3 – Student Honors and Awards

Policy 505.4 – Testing Program

Policy 505.6 – Early Graduation

Policy 505.7 – Commencement

Policy 505.8 – Parent and Family Engagement District-Wide Policy

Policy 505.8R1 – Parent and Family Engagement Building – Level Regulation

Policy 506.1 – Education Records Access

Policy 506.1E8 – Annual Notice

Policy 506.1R1 – Use of Education Records Request

Policy 506.2 – Student Directory Information

Policy 506.2E1 – Authorization for Releasing Student Directory Information

Policy 506.2R1 – Use of Directory Information

Policy 506.3 – Student Photographs

Policy 506.4 – Student Library Circulation Records

Policy 507.1 – Student Heath and Immunization Certificates

Policy 507.3 – Communicable Diseases – Students

Policy 507.4 – Student Illness or Injury at School

Policy 507.5 – Emergency Plans and Drill

Policy 507.6 – Student Insurance

Policy 507.7 – Custody and Parental Rights

Policy 508.1 – Class or Student Group Gifts

14. Adjournment

 

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING

ELECTRONIC MEETING

HOSTED IN THE MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL

Join Zoom Meeting

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Meeting ID: 881 3686 5952
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June 22, 2020

5:30 P.M.

                                                            Finance: Rueschenberg and Hazelton
                                                           

AGENDA     

1. Call meeting to order and determination of a quorum
2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

3. Approve the Agenda
4. Presentations
5. Discussion Items
   1. Community Engagement Data
   2. Update on Return to Learn Plan
   3. District 6 Board Vacancy
6. Action Items:
   1. Resignation of Personnel:

1.           Bob Burton – Bus Driver

1. 2. Employment of Personnel:
      1. Marie Peters – Best Buddies Sponsor
      2. Katie Arentson - .5 MS STEM Teacher
      3. Brandi Eckles – K-5 Special Education Teacher
      4. Lisa Olsen - .5 K-5 Special Education Teacher
      5. Thomas Kurtz – HS Assistant Bowling Coach
      6. Whitney Hillgartner – HS Assistant Volleyball Coach
      7. Dean Mosher – MS Football Coach
      8. Erin Sibbald – Co-Dance Sponsor
          
   3. Approval of Fuel Bids
       
   4. Approval of Passenger Van Bids
       
   5. Approval of IA-SB Membership
       
   6. Approval of ISFIS Membership
       
   7. Resolution Authorizing the Transfer of $5,759.80 from the General Fund to the Student Activity Fund for Protective and Safety Equipment for Extracurricular Interscholastic Athletic Contest or Competition
       
   8. Approval of Operational Sharing Agreement with Exira- Elk Horn-Kimballton CSD for Transportation Director
2. Consent Agenda

1. Minutes

                    1. May 18, 2020 – Public Hearing and Regular Meeting

     2. Accounts Payable

                    1. May and June Pre-Paid Warrants

                    2. June General Fund (Operating Warrants)

                    3. Student Activity Fund Warrants

                    4. Trust Fund Warrants

                    5. Agency Fund Warrants

                    6. Physical Plant and Equipment Fund Warrants

     3. Financial Reports

     4. Non-personnel Contracts

8. Policy Review

1. Policy Review/Approval – First Reading/Final Review

Policy 501.14 – Open Enrollment Transfers – Procedures as a Sending District
Policy 600 – Goals and Objectives of the Education Program

Policy 601.1 – School Calendar

Policy 601.2 – School Day

Policy 602.1 – Curriculum Development

Policy 602.2 – Curriculum Implementation

Policy 602.3 – Curriculum Evaluation

Policy 602.4 – Pilot – Experimental – Innovative Projects

Policy 603.1 – Basic Instruction Program

Policy 603.2 – Summer School Instruction

Policy 603.3 – Special Education

Policy 603.4 – Multicultural/Gender Fair Education

Policy 603.5 – Health Education

Policy 603.5E1 – Human Growth and Development Student Excuse Form

Policy 603.6 – Physical Education

Policy 603.7 – Career Education

Policy 603.8 – Teaching about Religion

Policy 603.8R1 – Teaching about Religion Regulation – Religious Holidays

Policy 603.9 – Academic Freedom

Policy 603.9R1 – Teaching Controversial Issues

Policy 603.10 – Global Education

Policy 603.11 – Citizenship

Policy 604.1 – Competent Private Instruction

Policy 604.2 – Individualized Instruction

Policy 604.3 – Program for Talented and Gifted Students

Policy 604.4 – Program for At-Risk Students

Policy 604.5 – Religious-Based Exclusion for a School Program

Policy 604.6 – Instruction at a Post-Secondary Educational Institution

Policy 604.7 – Dual Enrollment

Policy 604.8 – Foreign Students

Policy 604.9 – Home School Assistance Program

Policy 605.1 – Instructional Materials Selection

Policy 605.1R1 – Selection of Instructional Materials

Policy 605.2 – Instructional Materials Inspection

Policy 605.3 – Objection to Instructional Materials

Policy 605.3E1 – Instructions to the Reconsideration Committee

Policy 605.3E2 – Reconsideration of Instructional Materials

Policy 605.3E3 – Sample Letter of Individual Challenging Instructional Materials

Policy 605.3R1 – Reconsideration of Instructional Materials Regulation

Policy 605.4 – Technology and Instructional Materials

Policy 605.5 – School Library

Policy 605.6 – Internet – Appropriate Use

Policy 605.6E1 – Internet Access Permission Letter to Parents

Policy 605.6E2 – Internet Appropriate Use Violation Notice

Policy 605.6R1 – Internet Appropriate Use Regulation

Policy 605.7 – Use of Information Resources

Policy 605.7R1 – Use of Information Resources Regulation

Policy 606.1 – Class Size – Class Grouping

Policy 606.2 – School Ceremonies and Observances

Policy 606.3 – Animals in the Classroom

Policy 606.4 – Student Production of Materials and Services

Policy 606.5 – Student Field Trips and Excursions

Policy 606.6 – Insufficient Classroom Space

Policy 607.1 – Student Guidance and Counseling Program

Policy 607.2 – Student Health Services

Policy 607.2R1 – Student Health Services Regulation

1. Adjournment

HARLAN COMMUNITY SCHOOL DISTRICT

BOARD OF DIRECTORS - REGULAR MEETING

ELECTRONIC MEETING

HOSTED IN THE MEDIA CENTER - HARLAN COMMUNITY HIGH SCHOOL

Join Zoom Meeting

https://us02web.zoom.us/j/88136865952?pwd=SjhYcTNCTzg0Zm92dVRKS3o3aUowUT09

Meeting ID: 881 3686 5952
Password: 8E4HmD

Dial by your location
        +1 312 626 6799 US (Chicago)
       
Meeting ID: 881 3686 5952
Password: 832430
 

June 22, 2020

5:30 P.M.

                                                            Finance: Rueschenberg and Hazelton
                                                           

AGENDA     

1. Call meeting to order and determination of a quorum
2. Public Forum

In accordance with Policy 213 - Public Participation in Board Meetings the board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board has set aside this specific time for public comment.  

Citizens wishing to address the board during public comment must notify the board secretary no later than 2 hours prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment.  Citizens wishing to present petitions to the board may also do so at this time.  The board however, will only receive the petitions and not act upon them or their contents.  

Normally, speakers will be limited to five minutes.  However, the board president may modify this time limit, if deemed appropriate or necessary.  Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.  Only individuals recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual causing disruption may be asked to leave the board meeting.

3. Approve the Agenda
4. Presentations
5. Discussion Items
   1. Community Engagement Data
   2. Update on Return to Learn Plan
   3. District 6 Board Vacancy
6. Action Items:
   1. Resignation of Personnel:

1.           Bob Burton – Bus Driver

1. 2. Employment of Personnel:
      1. Marie Peters – Best Buddies Sponsor
      2. Katie Arentson - .5 MS STEM Teacher
      3. Brandi Eckles – K-5 Special Education Teacher
      4. Lisa Olsen - .5 K-5 Special Education Teacher
      5. Thomas Kurtz – HS Assistant Bowling Coach
      6. Whitney Hillgartner – HS Assistant Volleyball Coach
      7. Dean Mosher – MS Football Coach
      8. Erin Sibbald – Co-Dance Sponsor
          
   3. Approval of Fuel Bids
       
   4. Approval of Passenger Van Bids
       
   5. Approval of IA-SB Membership
       
   6. Approval of ISFIS Membership
       
   7. Resolution Authorizing the Transfer of $5,759.80 from the General Fund to the Student Activity Fund for Protective and Safety Equipment for Extracurricular Interscholastic Athletic Contest or Competition
       
   8. Approval of Operational Sharing Agreement with Exira- Elk Horn-Kimballton CSD for Transportation Director
2. Consent Agenda

1. Minutes

                    1. May 18, 2020 – Public Hearing and Regular Meeting

     2. Accounts Payable

                    1. May and June Pre-Paid Warrants

                    2. June General Fund (Operating Warrants)

                    3. Student Activity Fund Warrants

                    4. Trust Fund Warrants

                    5. Agency Fund Warrants

                    6. Physical Plant and Equipment Fund Warrants

     3. Financial Reports

     4. Non-personnel Contracts

8. Policy Review

1. Policy Review/Approval – First Reading/Final Review

Policy 501.14 – Open Enrollment Transfers – Procedures as a Sending District
Policy 600 – Goals and Objectives of the Education Program

Policy 601.1 – School Calendar

Policy 601.2 – School Day

Policy 602.1 – Curriculum Development

Policy 602.2 – Curriculum Implementation

Policy 602.3 – Curriculum Evaluation

Policy 602.4 – Pilot – Experimental – Innovative Projects

Policy 603.1 – Basic Instruction Program

Policy 603.2 – Summer School Instruction

Policy 603.3 – Special Education

Policy 603.4 – Multicultural/Gender Fair Education

Policy 603.5 – Health Education

Policy 603.5E1 – Human Growth and Development Student Excuse Form

Policy 603.6 – Physical Education

Policy 603.7 – Career Education

Policy 603.8 – Teaching about Religion

Policy 603.8R1 – Teaching about Religion Regulation – Religious Holidays

Policy 603.9 – Academic Freedom

Policy 603.9R1 – Teaching Controversial Issues

Policy 603.10 – Global Education

Policy 603.11 – Citizenship

Policy 604.1 – Competent Private Instruction

Policy 604.2 – Individualized Instruction

Policy 604.3 – Program for Talented and Gifted Students

Policy 604.4 – Program for At-Risk Students

Policy 604.5 – Religious-Based Exclusion for a School Program

Policy 604.6 – Instruction at a Post-Secondary Educational Institution

Policy 604.7 – Dual Enrollment

Policy 604.8 – Foreign Students

Policy 604.9 – Home School Assistance Program

Policy 605.1 – Instructional Materials Selection

Policy 605.1R1 – Selection of Instructional Materials

Policy 605.2 – Instructional Materials Inspection

Policy 605.3 – Objection to Instructional Materials

Policy 605.3E1 – Instructions to the Reconsideration Committee

Policy 605.3E2 – Reconsideration of Instructional Materials

Policy 605.3E3 – Sample Letter of Individual Challenging Instructional Materials

Policy 605.3R1 – Reconsideration of Instructional Materials Regulation

Policy 605.4 – Technology and Instructional Materials

Policy 605.5 – School Library

Policy 605.6 – Internet – Appropriate Use

Policy 605.6E1 – Internet Access Permission Letter to Parents

Policy 605.6E2 – Internet Appropriate Use Violation Notice

Policy 605.6R1 – Internet Appropriate Use Regulation

Policy 605.7 – Use of Information Resources

Policy 605.7R1 – Use of Information Resources Regulation

Policy 606.1 – Class Size – Class Grouping

Policy 606.2 – School Ceremonies and Observances

Policy 606.3 – Animals in the Classroom

Policy 606.4 – Student Production of Materials and Services

Policy 606.5 – Student Field Trips and Excursions

Policy 606.6 – Insufficient Classroom Space

Policy 607.1 – Student Guidance and Counseling Program

Policy 607.2 – Student Health Services

Policy 607.2R1 – Student Health Services Regulation

1. Adjournment