Board Minutes - 2020.09.14



(For approval on 9-28-2020)

SEPTEMBER 14, 2020

The Board met for a regular meeting at 5:30 p.m. on Monday, September 14, 2020, in the Media Center at Harlan Community High School.  President Amy Rueschenberg presided with Board members Jessica Anderson, Al Hazelton, Joni Larsen, Seth Piro, Joe Herzberg, and Monte Schechinger present.

Administrators Present:             Lynn Johnson, Scott Frohlich, Davis Pattee, Bill Mueller, and Jeff Moser         

Media:                                        Bob Bjoin and Amy Barrett

PUBLIC FORUM:  The following four individuals addressed the board during the public forum: EJ Leinen, Jim Bieker, Tony Carter, and Nick Bieker

APPROVAL OF AGENDA:  Hazelton moved, seconded by Schechinger, to approve the agenda.  Motion carried 7-0.

DISCUSSION ITEMS:  Mrs. Johnson shared a superintendent report with the board and the board discussed spectator guidelines for school activities during the pandemic. The board discussed IA-SB resolutions.


RESIGNATION OF PERSONNEL:  Anderson moved, seconded by Larsen to approve the resignation of Deb Gardner as Elementary School Special Education Associate and Emilee Burmeister as Middle School Special Education Associate. Motion carried 7-0.

EMPLOYMENT OF PERSONNEL:  This item was tabled.

CONSENT AGENDA:  Herzberg moved, seconded by Hazelton to approve the consent agenda that included a non-personnel contract with Alpha School and personnel amended contracts for William Baughman, Charissa Henry, Brian James, Lisa Leinen, and Joan Musich. Motion carried 7-0.

POLICY REVIEW/APPROVAL – FIRST READING/FINAL REVIEW:  Anderson moved, seconded by Hazelton to approve the first reading and final review of policies as presented. Policy 700 – Purpose of Noninstructional and Business Services; Policy 701.1 – Depository of Funds; Policy 701.2 – Transfer of Funds; Policy 701.3 – Financial Records; Policy 702 – Cash in School Buildings; Policy 703.1 – Budget Planning; Policy 703.2 – Spending Plan; Policy 704.1 – Local – State – Federal – Miscellaneous Revenue; Policy 704.2 – Debt Management; Policy 704.4 – Grants – Grants – Bequests; Policy 705.1R1 – Suspension and Debarment of Vendors and Contractors Procedure; Policy 705.2 – Purchasing on Behalf of Employees; Policy 705.3 – Payment for Goods and Services; Policy 706.1 – Payroll Periods; Policy 706.2 – Payroll Deductions; Policy 707.1 – Secretary’s Reports; Policy 707.2 – Treasurer’s Annual Report; Policy 707.3 – Publication of Financial Reports; Policy 707.2R1 – Internal Controls Procedure; Policy 709 – Insurance Program; Policy 710.2 – Free or Reduced Cost Meals Eligibility; Policy 710.3 – Vending Machines; Policy 711.2 – Student Conduct on School Transportation; Policy 711.2R1 – Student Conduct on School Transportation Regulation; Policy 711.2R2 – Use of Video Cameras on School Buses Regulation; Policy 711.3 – Student Transportation for Extracurricular Activities; Policy 711.4 – Summer School Program Transportation Service; Policy 711.3 – Transportation of Nonschool Groups; Policy 711.10 – School Bus Passenger Restraints; Policy 712 – Technology and Data Security – Policy 712.R1 – Security Requirements of Third-Party Vendors Regulation are new policies and will be officially adopted at the second and final reading at the next meeting.  Policy 704.2F1 – Post-Issuance Compliance Regulation for Tax-Exempt and Obligations; Policy 704.3 – Investments; Policy 704.5 – Student Activities Fund; Policy 705.1 – Purchasing-Bidding; Policy 707.5 – Internal Controls; Policy 711.1 – Student School Transportation Eligibility; Policy 711.5 – Transportation of Nonresident and Nonpublic School Students are current policies that the board will be reviewing again to finalize revisions at the next meeting. Policy 701.4 – Governmental Accounting Practices and Regulations; Policy 704.6 – Online Fundraising Campaigns/Crowdfunding; Policy 706.3 – Pay Deductions; Policy 706.3R1 – Pay Deductions Regulation; Policy 707.4 – Audit; Policy 707.6 – Audit Committee; Policy 708 – Care, Maintenance and Disposal of School District Records; Policy 710.1 – School Food Program; Policy 710.4 – Meal Charges; Policy 711.7 – School Bus Safety Instruction; Policy 711.8 – Transportation in Inclement Weather were reviewed by the board with no changes.  Motion carried 7-0.

UPCOMING EVENTS AND COMMUNITY UPDATES:  The board discussed the upcoming board workshop that will be held following the regular meeting on Monday, September 28, 2020.

ADJOURNMENT:   Schechinger moved, seconded by Herzberg to adjourn. Motion carried 7-0 and the meeting was adjourned at 7:21 p.m.

Next Meeting:  – September 28, 2020, 2020, 5:30 p.m. – Media Center – High School


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Board President                                    Board Secretary